[3. 2023 Street Maintenance Program. Receive a Report and Hold a Discussion and Public Hearing and Take Action on the Proposed Street Projects for the 2023 Street Maintenance Program (G. McCaffery).]

STREET MAINTENANCE PROGRAM. WE'LL HOLD A DISCUSSION ON THE PROPOSED STREET PROJECTS FOR THE 2023 STREET MAINTENANCE PROGRAM.

MR. MCCAFFREY. >> GOOD EVENING, FOLKS.

GREG MCCCAFSCAFFREY, DIRECTOR OF PUBLIC WORKS.

[00:05:03]

THIS IS THE BULK OF THE INFORMATION WE'RE LOOKING TO DISCUSS WITH YOU THIS EVENING. WHAT YOU HAVE IN SUMMARY IS, STAFF IS LOOKING FOR RECOMMENDATION FROM THE BOARD TO BE ABLE TO EXPEND $7.5 MILLION AVAILABLE IN STREET MAINTENANCE FUNDS. THESE COMPRISE OF $6.5 MILLION IN STREET MAINTENANCE FEES. THESE ARE THE FEES THAT ARE COLLECTED AS FAR AS ON A MONTHLY BASIS, BY RESIDENCES AND BUSINESSES WITHIN THE COMMUNITY. THERE ALSO IS A $1 MILLION CONTRIBUTION TO THE DCOA. IF YOU RECALL WHEN THIS PROGRAM WAS STARTED, THE DCO PAMPLET PLEDGED $8.5 MILLION OVER THE FIRST FIVE YEARS OF THE PROGRAM. THIS IS THE FI THE FIFTH YEAR OT PROGRAM COME THE BALANCE THAT IS BEING PLEDGED FOR THE 2023 YEAR IS $1 MILLION. AS YOU RECALL AND I'LL GET INTO IT, THERE IS SOME CRITERIA THAT IS AFFIXED AS FAR AS TO UTILIZING THESE FUNDS. AND IT'S PRIMARY THAT THE ROADWAY IMPROVEMENTS MUST FRONT A MAJORITY OF COMMERCIAL DEVELOPMENT OR PROPERTY. THE PRIMARY AREAS THAT YOU CAN SELECT AS FAR AS PROJECTS ARE WILL BE MAJOR PROJECTS, LISTINGS, I'M GOING TO GO OVER THOSE BRIEFLY, GO OVER A LOCATION MAP. YOU'VE SEEN MANY OF THESE BEFORE. THERE'S BEEN SOME SLIGHT MODIFICATIONS. WE'VE REMOVED THE PROJECTS THAT YOU'VE APPROVED IN THE PAST YEAR.

THE OTHER THING WE DID IS WE ADDED A COLUMN.

YOU PROBABLY NOTED THAT IN THE PACKET THAT HAD THE AVERAGE DAILY TRAFFIC. IT'S OVER ON THE FAR RIGHT HAND OF THAT TABLE AND I'LL GET INTO THAT IN A FEW MINUTES.

THAT SHOULD SERVE AS ADDITIONAL INFORMATION.

THE OTHER WILL BE A LIST OF INTERSECTION IMPROVEMENTS.

ONE OF THE THINGS WE DID THERE IS WE'VE ALSO ADDED SOME COST FOR TO YOU GIVE YOU BETTER GUIDANCE.

SO WHEN WE START TO LOOK AT MAJOR INTERSECTIONS THAT HAVE A TRAFFIC ISSUE, THE COST IS AROUND $500,000.

WE START LOOKING AT MUCH SMALLER INTERSECTIONS.

THOSE ARE INTERSECTIONS THAT ARE PRIMARILY IN RESIDENTIAL INTERSECTIONS, OR THEY HAVE TWO LEGS, NO SIGNALIZATION AND WE ARE TYPICALLY SEEING THAT THOSE COULD BE COMPLETED FOR AROUND UNDER $75,000. WE'VE ALSO INCLUDED IN YOUR PACKET A NUMBER OF WORK ZONES. THESE WORK ZONES HAVE BEEN GENERATED THROUGH CITY'S ASSET MANAGEMENT SYSTEM, CARDOGRAPH, WE KEEP A RATHER LARGE DETAILED DATABASE.

THAT DATABASE, CAN BASICALLY KEEPS TRACK OF THE CONDITION OF EACH ROADWAY SEGMENT. ROADWAY SEGMENT BEING A CITY BLOCK IN LENGTH. WE HAVE ROUGHLY 9800 SEGMENTS THAT ARE HOUSED IN THAT ASSET MANAGEMENT SYSTEM.

IT IS QUOWLT QU CONTINUOUSLY UPN THAT DATABASE.

AS WE COMPLETE PROJECTS EACH YEAR OR OTHER MINOR PROJECTS THROUGH STREET SERVICES OR CAPITAL IMPROVEMENT PROJECTS WE UPDATE. THE GROUP YOU HAVE IS WHAT WE DEEM AS THE OPTIMAL AS FAR AS WORK ZONES.

THOSE ARE THE ONES THAT GIVEN ALLOTTED MONEY THAT WE HAVE, GIVEN AS FAR AS THE KIND OF TREATMENTS HAD WE'VE BEEN TRYING THE FOCUS IN, WHICH IS REALLY TRYING TO MAXIMIZE WHERE WE SPEND THOSE MONEYS AND GET THE BIGGEST BANG FOR OUR BUCK, WE HAVE BEEN DINING LOT OF MILL AND OVERLAY IN THE RESIDENTIAL AREAS. THE RECOMMENDATION IS TO CONTINUE AS FAR AS IN THAT PATH. AND SO WE BASICALLY HAVE PLUGGED IN $6.5 MILLION AND WE'VE GIVEN YOU A NUMBER OF OPTIONS.

YOU'VE GOT ROUGHLY LITTLE UNDER $16 MILLION OF POTENTIAL WORK ZONES. OBVIOUSLY WE CAN'T DO THEM ALL.

WE TRY TO BALANCE IT OUT BETWEEN THE NORTH AND THE SOUTH SIDE OF THE CITY. WE USE FIRST STREET AS SORT OF THE DIVIDING LINE ALTHOUGH THAT IS SLOWLY MIGRATING SOUTH WITH THE GROWTH OF THE CITY TO THE SOUTH.

SO AS WE LOOK AT THESE PROJECTS, THIS HERE IS GIVING YOU AN EXAMPLE OF THE POTENTIAL MAJOR PROJECTS.

YOU HAVE THIS MAP WITHIN YOUR PACKET.

THERE IS A NUMBER OF ROADWAY SEGMENTS THAT ARE BOTH ARTERIALS AND COLLECTORS. THERE ARE, DOWN IN THE SOUTHERN PART OF THE CITY THAT ARE PRIMARILY COMMERCIAL AS FAR AS ROADWAYS. I WILL POINT OUT TO THE BOARD THAT SINCE WE LAST MET WE ARE IN THE PROCESS OF REDOING SOUTH 27TH FROM SAILS TO THE BARRELL STREET.

[00:10:03]

IN CONNECTION WITH WAWT UTILITIES, THEY ARE RELOCATING SOME UTILITY LINES. ONCE THAT'S COMPLETED WE WILL LOOK TO SEE THE REHABILITATION OF THAT SEGMENT OF ROAD.

SOUTH 27TH IS SUBSTANTIALLY REDUCED FROM ITS ORIGINAL 2.5 MILLION TO A LITTLE OVER $1 MILLION.

IN CONTINUATION OF THAT, THE PROJECT WE JUST FINISHED THIS PAST YEAR WAS SOUTHWEST DRIVE. SO IF YOU GO ON THE OTHER SIDE OF SOUTH CLACK, THAT ROADWAY WAS IMPROVED AND IT WAS A PROJECT THAT WAS SELECTED BY THE BOARD BACK IN 2021 AS FAR AS PROJECTS.

THIS IS A LISTING OF THOSE PROJECTS, THERE ARE 25 OF THOSE AS I HAD NOTED. YOU HAVE APPROXIMATELY $1 MILLION TO USE. SOME OF THOSE PROJECTS ARE UNDERNEATH THE $1 MILLION THRESHOLD.

YOU WOULD COVER THAT COST THROUGH STREET MAINTENANCE FEE AND LIKE I SAID THE PROJECT NUMBER 5 ON THAT LIST, SOUTH 27TH, HAS BEEN ADJUSTED BECAUSE AGAIN, WE ARE COMPLETING A PORTION OF THAT ROADWAY AS FAR AS RIGHT AFTER THE FIRST OF THE YEAR. AND IF YOU LOOK OVER TO THE SECOND TO LAST COLUMN WE'VE ADDED AN AVERAGE DAILY TRAFFIC AS FAR AS INDICATION. THIS AVERAGE DAILY TRAFFIC HAS COME FROM DATA THAT WAS PROVIDED BY THE MPO.

>> IS IT DAILY TRAFFIC OR -- >> THIS IS AVERAGE DAILY TRAFFIC, CORRECT. JUSCORRECT, AS FAR AS ON THAT SEGMENT. THEY GENERALLY ARE SMALL, SO SMALL IN ADT THAT WE GENERALLY DON'T AS FAR AS HAVE THAT KIND OF DATA, AVAILABLE. SO WHAT WIR WHAT WE'RE LOOKING M THE BOARD THERE EVENING IS YOU TO GIVE US GUIDANCE ON WHERE TO EXPEND THAT DCOA FUNDING THAT IS AVAILABLE.

THE NEXT GROUPING OF PROJECTS IS A LIST OF 23 INTERSECTIONS.

THESE ARE SCATTERED AS FAR AS THROUGHOUT THE CITY.

THEY'RE NOT PRIORITIZED IN ANY WAY, ONE OVER THE OTHER.

I HAVE HAD A COUPLE BOARD MEMBERS ASK ME, COULD WE DO LOW WATER CROSSINGS? WE HAVE A NUMBER OF LOW WATER CROSSINGS THAT ARE ASPHALT RIGHT NOW.

THEY SURELY COULD GET REHABILITATED, AND OUR RECOMMENDATION STAFF-WISE WOULD BE TO RAB REHABILITATE THEM AS CONCRETE. WE HAVE DONE ONE OF THEM RECENTLY, NORTH 9TH AND PINE STREET.

IF YOU TRAVEL PINE STREET JUT CLOSE TO HENDRIX MEDICAL, WE DID PULL THAT OUT ASPHALT AND PUT IT BACK IN AS CONCRETE.

AS WE NOTED WE ADDED SOME COLUMNS AS FAR AS INTO THIS LIST. WE GAVE YOU AS FAR AS A MAJOR, NONMAJOR SIGNAL, BASICALLY WHEN YOU SEE IT AS A MAJOR THAT MEANS IT'S GOT MORE THAN TWO LEGS IN EACH DIRECTION.

GOOD EXAMPLE IS THE FIRST ONE NORTH 18TH AND HICKORY.

IT IS A MAJOR IMPRESSION THAT MAJORITIES EVER MAJORINTERSECTIC SIGNAL. WE WOULD REHABILITATE THE SIGNAL AS WELL AS IS ANY PEDESTRIAN SIGNALS THAT ARE THERE OR WE WILL INCORPORATE THEM AS NEW. WE'VE DONE THAT ON OTHER PROJECTS. SO THE FAR COLUMN GIVES YOU AN APPROXIMATE COST OF EACH OF THEM.

THEY ARE NOT IN ANY PARTICULAR ORDER OF PRIORITY.

WE'VE TRIED TO SPLIT THEM BOTH NORTH AND SOUTH.

WE WILL CONTINUE TO ADD TO THIS AS STAFF RECEIVES COMPLAINTS OR CONCERNS, OR WE LIKEWISE IDENTIFY ADDITIONAL ONES.

AND CAN YOU SEE THAT THERE'S A SIGNIFICANT NUMBER OF THEM, LITTLE OVER $5 MILLION OF RECOMMENDED WORK.

THE NEXT ITEM IS, WE HAVE TRIED TO FOLLOW YOUR DIRECTION WITH RESPECT TO FOCUSING A LOT OF WORK WITHIN THE WORK ZONES.

PRIMARILY RESIDENTIAL AREAS. ON THIS MAP HERE AND IT'S IN YOUR PACKET IN A LARGER FORMAT IS BASICALLY SIX WORK ZONES THAT HAVE BEEN BROKEN UP INTO SUBWORK ZONES.

THESE WHAT WE HAVE TRIED TO DO IS USE THE CARDOGRAPH SYSTEM TO GIVE BETTER CONSTRUCTABILITY TYPE PROJECTS WHERE WE HAVE LUMPED THOSE ROADWAYS TOGETHER AND TRIED TO MINIMIZE THEM BEING SCATTERED ALL OVER THE CITY. THEREFORE WE -- BY GROUPING THEM TOGETHER, WE'RE ABLE TO GET A BETTER DESIGN, AS WELL AS A BETTER OVERALL CONSTRUCTION COST FROM POTENTIAL CONTRACTORS.

AGAIN, NONE OF THESE ARE PRIORITIZED.

THEY ARE THE OPTIMAL ONES THAT HAVE BEEN GENERATED OUT IN

[00:15:02]

RUNNING SCENARIOS. NUMEROUS SCENARIOS THROUGH CARDOGRAPH. IN THE SENSE OF WHAT WE HAVE DONE IF WE HAD $6.5 MILLION WHERE INDEED COULD WE BEST SPEND THOSE DOLLARS AND WHAT TREATMENT COULD WE USE AS FAR AS ON THOSE ROADWAYS? SO THE TREATMENT IS A MILL AND OVERLAY WITH MINOR BASE REPAIR, ALL RIGHT SO THERE MAY BE SOME DEFICIENT AREAS WHERE WE WOULD HAVE TO DIG OUT THE GRAVEL BASE.

BUT PREDOMINANTLY WE'RE LOOKING AT REMOVING I'M GOING TO CALL IT AN INCH TO AN INCH AND A HALF OF ASPHALT, WE'LL REMOVE THE ENTIRE ASPHALT LAYER. WE'LL GO BACK AND PUT TWO INCHES OF ASPHALT BACK IN ITS PLACE AND WE RECROWN THE ROAD WITH A BETTER CROWN IN ORDER TO FACILITATE BETTER DRAINAGE FROM THE CENTER OF THE ROAD TO THE EDGE OF THE ROAD.

THESE ARE THE ZONES THEMSELVES THAT ARE BROKEN DOWN.

CAN YOU SEE AS FAR AS THE COST TOTAL ON THE FAR RIGHT, PER ZONE, BUT THEN YOU CAN ALSO SEE THAT WE'VE SPLIT THEM OUT AS FAR AS SHOWING YOU LIKEWISE THE TREATMENT WHICH IS A RESURFACE AND MILL AND FILL, WE CALL IT. LIKE I SAID THERE'S A LITTLE UNDER $16 MILLION AS FAR AS IN THOSE PROJECTS.

THEY'RE NOT RANKED IN ANY PARTICULAR ORDER.

THESE ARE ALL VERY GOOD PROJECTS IN THE MINDS OF STAFF.

JUST GOING TO SORT OF COVER SORT OF WHERE THESE ARE AT.

HOPEFULLY YOU'VE HAD A CHANCE TO DRIVE THROUGH THESE.

I KNOW FOR THE PUBLIC THIS IS A LITTLE BIT SMALL BUT I'M GOING TO TRY TO USE A LARGER MAP AND JUST SORT OF WALK THEM THROUGH ON THE GENERAL LOCATIONS. SO BEAR WITH ME JUST A MINUTE, PLEASE. SO THIS FIRST ONE YOU SEIZE ON THE LEFT IS REFERRED TO AS N-6. IT IS BOUNDED BY THE AREA OF EAST NORTH 10TH AND GRIFFITH ROAD.

THERE IS A NUMBER OF STREETS THAT ARE INCLUDED AS FAR AS WITHIN THIS PARTICULAR WORK ZONE.

IT HAS AN ESTIMATED COST OF A LITTLE OVER $200,000.

THE NEXT WORK ZONE THAT YOU SEE ON THE RIGHT IS N-2.

THIS PARTICULAR NUMBER OF SEGMENTS IS BROKEN UP INTO FOUR SUBSEGMENTS. IT'S BOUNDED BY NORTH FIRST STREET TO THE SOUTH AND BOUNDED BY ON THE FAR EAST OF NORTH MOCKINGBIRD. SO IT'S ACTUALLY WEST OF NORTH MOCKINGBIRD AND NORTH OF NORTH FIRST STREET.

THIS NEXT SEGMENT THAT YOU SEE IS REFERRED TO AS N-16.

IT IS BOUNDED AS FAR AS BY OLD ANSON ROAD, ON THE WEST, AND IT IS BOUNDED ON THE EAST BY PINE STREET AND THE SOUTHERN TERMINUS OF IT IS INTERSTATE 20. SO THE NEXT ONE THAT YOU SEE AS FAR AS WITHIN THE GROUPING IS S-9.

THIS IS BROKEN DOWN AS FAR AS INTO THREE GROUPS, AND IT IS BOUNDED BY SALES BOULEVARD ON THE SOUTH AND THEN BOUNDED ON THE EAST BY SOUTH -- EXCUSE ME IT IS BOUNDED BY SALES BOULEVARD ON THE WEST SIDE OF IT AND THEN IT IS BOUNDED BY SOUTH 7TH ON THE NORTH END AND THEN SOUTH 14TH ON THE SOUTH END OF IT.

SO THIS NEXT SEGMENT, EXCUSE ME, IS S-19.

S-19 IS BOUNDED BY BUFFALO GAP ON THE WESTERN EDGE AND ON THE EASTERN EDGE IS TREAD WAY BOULEVARD AND THEN ON THE SOUTHERN EDGE IT IS INDUSTRIAL BOULEVARD.

AND IT IS SPLIT INTO THREE SEGMENTS.

THE NEXT GROUPING THAT YOU HAVE ON THE RIGHT IS S-11.

THIS IS JUST ONE SEGMENT, OR ONE GROUPING.

IT IS BOUNDED ON THE SOUTH BY SOUTH 14TH.

ON THE WEST IS SOUTH PIONEER. ROUGHLY ON IT, I CALL IT ON THE EAST WOULD BE WILLIS AND THEN ON THE SOUTH WOULD BE SOUTH 7TH.

THOSE ARE THE ZONES, AS FAR AS THAT WE HAVE PUT TOGETHER FOR YOUR CONSIDERATION. WOULD I L.I WOULD LIKE TO NOTE,E YOU SAW THIS WITHIN YOUR PACKET. IN THE PAST WE HAVE PROVIDED YOU A TO AND FROM OF ALL THESE STREETS SO YOU WOULD BE ABLE TO SEIZE THE ACTUAL STREET AND THEN THE TO AND FROM AS FAR AS

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TERMINUS OF THAT ROADWAY, THE RECOMMENDED ACTIVITY.

ALL OF THESE ROADS THAT YOU HAVE SEEN BEFORE YOU ARE LOCAL STREETS. THEY ARE NOT AR ARTERIALS OR COLLECTORS. AN OVERALL OF THE STREET MAINTENANCE PROJECTS THAT HAVE TAKEN PLACE SINCE THE INCEPTION OF THE PROGRAM WHICH WAS IN 2019 WHEN WE DID RIDGEMONT DRIVE.

WITH THAT I WOULD BE HAPPY TO ANSWERFULLY QUESTIONS THAT YOU HAVE ON WHAT WE RECOMMENDED. WE'RE LOOKING FOR OYOU TO GIVE US BEST DIRECTION ON WHERE TO SPEND THAT $7.5 MILLION.

>> GREG, I WAS JUST INTERESTED IN THE COST OF MATERIALS RIGHT NOW, KNOWING IN THE PAST IT HAD BEEN REALLY GOOD.

WHAT'S GOING ON NOW AFFECTED THAT?

>> WE HAVE HAD VERY GOOD PRICES, WE WERE ABLE TO DID LAST YEAR THAT'S WHY WE MET WITH YOU ALL IN MARCH AND WE'RE ABLE TO DO SOME ADDITIONAL PROJECTS. WE RECENTLY ISSUED AS FAR AS BIDS ON THE SOUTH 27TH STREET PROJECT, LATER ON IN THE YEAR AND WE HAVE SEEN AN UPTICK IN THE ASPHALT PRICING.

I MEAN LIKE EVERYBODY ELSE WE'RE WATCHING THE MARKET.

WE'RE WATCHING WHAT'S GOING ON WITH THE ECONOMY NATIONWIDE.

I DON'T HAVE A CRYSTAL BALL TO SAY WHAT THAT IS GOING TO BE.

WE -- RIGHT NOW FOR EXAMPLE, I MEAN THE PROJECTS WE HAD THIS PAST FALL WE SAW $85 A TON FOR ASPHALT.

THAT'S THE MAJOR ITEM OF WORK THAT WE HAVE, UNIT ITEM OF WORK THAT WE HAVE IN OUR CONSTRUCTION PROJECTS.

THIS LAST BID I BELIEVE WE SAW AN UPTICK OF AROUND 90 TO $95.

SCOTT CHANDLER OUR CITY ENGINEER IS NODDING HIS HEAD, IS THAT ABOUT RIGHT? WE HAVE SEEN AN UPTICK ON THAT.

WE HAVE A COUPLE OF MAJOR BOND PRODUCTS AS YOU ALL ARE AWARE OF. MAPLE ROAD AND EAST NORTH 10TH THAT WE'RE GOING TO BE PUTTING OUT FOR DESIGN IN THE NEAR FUTURE. WE HAVE ESTIMATED THOSE AT ABOUT $120, I BELIEVE $120 TO $130 A TON BECAUSE WE FEEL THOSE PRODUCTS ARE GOING TO BE UNDER CONSTRUCTION IN THE NEXT TWO YEARS. SO I WISH I HAD A CRYSTAL BALLING. BALL.I KNOW MY ANSWER IS SORT OG WINDED BUT YOU NEED TO UNDERSTAND IT.

>> I WAS JUST INTERESTED. >> WE HAVE -- AS WE'VE GENERATED THESE NUMBERS WE HAVE RECHECKED THEM AND ADJUSTED THEM TO WHAT OUR BASE BIDS THAT ARE COMING IN CURRENTLY.

SO THE NUMBERS YOU HAVE HERE ARE BASED ON WHAT WE FEEL THE COST WILL BE IN 2023 FOR THESE PROJECTS.

SO THAT'S A TWO-YEAR WINDOW OUT, RIGHT?

>> SURE. >> BUT WE FEEL PRETTY GOOD ABOUT WHERE WE'VE LANDED. ABILENE HAS BEEN VERY BLESSED TO GET SOME GOOD NUMBERS I WILL SAY.

OUR CONTRACTORS HAVE DONE A GREAT JOB FOR US.

>> JUST AS KIND OF RECAP FOR THE BOARD, WE HAVE ESSENTIALLY $1 MILLION FROM DCOA THAT WE CAN SPEND FOR A DCOA QUALIFIED PROJECT OR RECOMMEND FOR A DCOA PROJECT.

>> CORRECT. >> IF WE RECOMMEND A PROJECT THAT IS MORE THAN $1 MILLION THEN WE HAVE TO TAKE THE MONEY ITOUT OF THE STREET MAINTENANCE FEE.

>> YOU CAN TAKE IT LIKE YOU WANT, THE DCOA HAS A CAVEAT TO IT WHERE IT HAS TO BE ON THOSE TYPES OF PROJECTS.

>> ESSENTIALLY WE HAVE THREE AREAS THAT STAFF IS LOOKING FOR RECOMMENDATIONS FROM THE BOARD. FIRST DCOA QUALIFIED PROJECT THEN MAYBE INTERSECTIONS OR LOW WATER CROSSINGS AND THEN THE THIRD WOULD BE THE WORK ZONES WITHIN THE LOCAL STREETS.

SO THOSE ARE THE THREE AREAS THAT THEY WOULD LIKE TO HAVE RECOMMENDATIONS FROM THE BOARD. AND JUST AS A REMINDER FROM THE BOARD, WE ARE JUST A RECOMMENDING BOARD.

WE DON'T MAKE THE FINAL DECISIONS.

WE JUST RECOMMEND TO THE START AND THEN THEY TAKE THOSE RECOMMENDATIONS AND FOLLOW THROUGH WITH THE PROJECTS.

WE'LL HAVE A DISCUSSION, WE CAN ASK MR. MCCAFFREY ANY QUESTIONS YOU WOULD LIKE, WE'LL HAVE A DISCUSSION AMONG THE BOARD AND THEN WE'LL ALSO HAVE PUBLIC COMMENTS FROM ANYONE IN THE PUBLIC WHO WANTS TO MAKE A COMMENT ABOUT THE PROJECT, BEFORE WE ACTUALLY MAKE ANY VOTE TO RECOMMEND SOME OF THE STREETS. SO YOU MENTIONED MR. MCCAFFREY

[00:25:03]

AND I'VE SEEN THE CONSTRUCTION CONES ON SOUTH 27TH, FROM I GUESS FROM SALES OR BUFFALO GAP ROAD TO BARELY STREET.

>> RIGHT. WATER UTILITIES IS REPLACING A COUPLE OF WATER LINES THAT ARE BETWEEN BUFFALO GAP AND BARREL.

THE CONTRACTOR HAS AGREED TO HOLD THEIR PRICING UNTIL THE FIRST OF THE YEAR SO WATER UTILITIES CAN GET THE WATER MAIN WORK DONE. THEY ARE IN THE PROCESS OF DOING OUR PROJECT ACTUALLY IS GOING TO GO FROM SALES WHICH IS ANOTHER BLOCK FURTHER TO THE EAST TO BARREL STREET.

AND WE WILL BE REDOING THE INTERSECTION OF SOUTH 27TH AND BUFFALO GAP AND WE WILL ALSO BE REDOING THE INTERSECTION OF SOUTH 27TH AND BARREL. SO THAT'S WHY YOU NO LONGER SEE THOSE TWO INTERSECTIONS ON YOUR INTERSECTION LIST BECAUSE WE'RE ALREADY GOING TO COVER THEM BY A PROJECT THAT WE HAVE AWARDED.

AND IT SHOULD BE UNDER CONSTRUCTION, I WOULD SAY EARLY PART OF THE SPRING, AS SOON AS WEATHER PERMITS.

>> SO THIS PROJECT NUMBER 5 ON THE DCOA LIST, SOUTH 27TH, IT SAYS FROM BARREL STREET TO SOUTHWEST DRIVE, IS THAT TAKING

THAT ALL THE WAY TO THE DANVILL? >> WE WROTE GO ALL THE WAY UP TO THE PORTION THAT IS OUTSIDE OF TEX DOT'S RIGHT-OF-WAY.

WE'LL STOP AT THE INTERSECTION PROPER OF DANVILLE, WITH THIS

PROJECT. >> AND I DO APPRECIATE YOU PUTTING THE AVERAGE DAILY TRAFFIC COUNT THERE.

IN MY OPINION THAT SHOULD HAVE AN IMPACT UPON RECOMMENDATIONS TRYING TO I BENEFIT AS MUCH TRAFFIC AS YOU CAN ON THE DCOA PROJECTS NOT LOCAL STREETS BUT THE DCOA PROJECTS IF IT CAN QUALIFY FOR BUSINESS PURPOSES. OTHER QUESTIONS FOR MR. MCCAFFREY OR COMMENTS? ABOUT THE DCOA OR THE INTERSECTIONS OR LOW WATER CROSSINGS OR --

>> HOW MANY OF THOSE INTERSECTIONS ARE LOW WATER

CROSSING? >> ON A LIST THAT YOU HAVE BEFORE YOU, NONE. THEY ARE PRIMARILY INTERSECTION -- THEY MAY SERVE THE DUAL PURPOSE IN HAVING WATER CROSS THROUGH THEM. AND SO IF THEY DO, THEN WE WILL ENGINEER THEM SO THAT THEY CAN HAVE A VALLEY GUTTER INCORPORATED AS PART OF THE CURB AND GUTTER.

AND WE'VE DONE THAT ON A NUMBER OF INTERSECTIONS THROUGHOUT THE CITY. THE ONE THAT STICKS TO MY MIND IS ROLLING GREEN AND RIDGEMONT. AND I KNOW THE REASON THAT STICKS TO MY MIND IS IT WAS A I HAVE DIFFICULT SITUATION TO GET THE GRADE TO WORK AND WE STILL HAVE SOMEWHAT OF A DIP.

IN ORDER TO HAVE POSITIVE DRAINAGE THAT WAS THE ONLY WAY WE WERE ABLE TO FACILITATE THAT WITHOUT GETTING INTO A WHOLE LOT OF ENGINEERING. THE ONES THAT WE RECENTLY DID ON PINE STREET, NORTH 19TH AND NORTH THE 21ST, BOTH OF THOSE 2E INTERSECTIONS WERE APPROVED LAST YEAR, THEY FACILITATE LOW WATER CROWSINGS IN THOSE INTERSECTIONS SO WE'VE DESIGNED THEM IN SUCH A MANNER TO FACILITATE THAT. DOES THAT ANSWER YOUR QUESTION

AS FAR AS WITH RESPECT -- >> YES.

>> I KNOW I'VE HAD A COUPLE OF BOARD MEMBERS SAY HEY CAN WE GO IN AND DO A LOW WATER CROSSING, IF WE ARE CHARGED WITH THAT WE WOULD BE TAKING OUT THE ASPHALT THAT IS THERE, I WOULD SAY 99% OF THE LOW WATER CROSSINGS THAT WE HAVE ENCOUNTERED ARE LOW ASPHALT. WE WOULD LOOK TO REDESIGN THEM WITH CONCRETE. WE LOOK TO EXPAND THE WIDTH OF THAT LOW WATER CROSSING. SO IF THE DESIGN STANDARD IS TYPICALLY SIX TO EIGHT FEET, WE'LL TRY TO STRETCH THAT OUT TO 12 TO 14 TO SOFTEN THAT DIP SO TRAVELING MOTORISTS ARE NOT FEELING THIS SUDDENLY AS FAR AS HUGE BUMPS WHEN THEY DO GO

THROUGH THERE. >> AND I ASSUME THAT ANY OF THE BOARD MEMBERS HERE IF THEY KNEW SOME AREAS THEY COULD ALSO BRING THOSE TO YOUR ATTENTION, MAYBE THE STAFF COO LOOK AT IT TO SEE IF THERE ARE OTHER AREAS THAT COULD BE INCLUDED ON THIS LIST EITHER FOR FUTURE DATES OR EVEN LOOKING AT FOR BL WHEN WE'RE TALKING ABOUT LOW WATER CROSSING, WE'RE NOT TALKING ABOUT TYPICALLY $500,000, MAYBE $100,000 OR SOMETHING LIKE THAT DEPENDING ON HOW MANY LANES OF TRAFFIC WE'RE TALKING ABOUT.

>> THAT'S TRUE. THE TWO WE RECENTLY DID OFF PINE, 19TH AND 21ST, BOTH OF THOSE CAME IN AT A LITTLE UNDER

[00:30:03]

$100,000 APIECE, ALL RIGHT? PINE IS A MAJOR ARTERIAL ROAD.

THE ROADS THAT ARE COMING INTO IT ARE BASICALLY MINOR, THEY'RE COLLECTOR ROADS. AND SO THEY HAD TWO LANES IN EACH DIRECTION. THE COST WAS ABOUT $100,000, A LITTLE OVER FOR THOSE. THE ONE AT NORTH 9TH AND PINE, WE RECENTLY RE-DID IT. IT CAME IN AT A LITTLE, SOMEWHERE BETWEEN 50 AND $75,000.

SO IF THAT GIVES YOU AN IDEA OF COSTS THAT WE'RE LOOKING AT.

IF WE WERE LOOKING AT LOW WATER CROSSINGS, 75 TO $100,000

APIECE. >> OTHER BOARD MEMBERS MAY KNOW OF SOME OTHER AREAS. I KNOW ONE AREA IN PARTICULAR THAT I WOULD LIKE TO INCLUDE EITHER ON THIS LIST OR A FUTURE LIST, A LOW WATER CROSSING ON SOUTH 14TH STREET BETWEEN LEGETT AND PIONEER DRIVE. I KNOW IT'S BEEN PATCHED, IT'S ASPHALT, IT'S BEEN PATCHED AND I THINK IT'S REALLY ROUGH.

THAT WOULD BE A CANDIDATE WITH LOWS WATER CROSSING WITH CONCRETE. THAT WOULD HELP THE TRAFFIC, ANY TIME WATER IS STANDING ON THE ASPHALT IT CREATES THE PROBLEMS SO THAT'S ONE LOCATION I KNOW OF.

OTHER BOARD MEMBERS MAY HAVE IDEAS ABOUT LOW WATER CROSSINGS

THAT YOU KNOW OF THAT -- >> I HAVE ONE OFF OF GRAPE STREET, GRAPE AND AMBLER. RIGHT THERE, I WOULD LIKE THE FEATURE FOR THAT ONE AREA TOO. RIGHT THERE, BY THE NEIGHBORHOOD

WALMART RIGHT THERE, RIGHT. >> IS IT A POSSIBILITY FOR THE BOARD TO GATHER OUTSIDE OF COUNCIL AND TAKE A FIELD TRIP SO TO SPEAK AND TAKE A LOOK AT SOME OF THESE STREETS, CAN IN PERSON? IN PERSON? I HEAR YOU GENTLEMEN TALKING AND SOME OF THESE STREETS I HAVE NOT TRAVELED.

THIS IS BIGGER THAN A FEW -- ONE STREETS YOU KNOW WHAT I MEAN? IS THAT AT ALL POSSIBLE FOR US TO GET TOGETHER AND MAYBE

PERFORM THAT ACTION? >> I THINK IT SURELY IS.

I THINK STAFF'S INTENT WHEN WE TRY TO GIVE THIS MATERIAL TO YOU IN A MAP FORMAT AND TABLE FORMATS IS TO LOOK FOR THE BOARD ON YOUR TIME TO BE ABLE TO TAKE A LOOK AT THESE AREAS, GET A GENERAL FEEL OF THE ASSESSMENT OF THOSE AREAS, LIKE I SAID, THE INTERSECTIONS THAT YOU HAVE BEFORE YOU THE 23 INTERSECTIONS, I BELIEVE WE ADD THEM TO THE BOTTOM, CALLED THE NORTH OR THE BOTTOM THE SOUTH, SINCE YOU'VE LAST SEEN THIS LIST I BELIEVE WE'VE ADDED FIVE INTERSECTIONS TO THIS LIST.

WE'VE ADDED 9, 10, 21, 22 AND 23.

THOSE WERE NOT ON THE LIST BEFORE.

SO AS WE CONTINUE TO GET CONCERNS RAISED BY PUBLIC WORKS STAFF OR THE ADMINISTRATION, OR EVEN OTHERS, WE'LL INCLUDE THOSE IN THIS LIST. AND LIKE I SAID, THE INTENT ORIGINALLY WHEN WE PRESENTED THIS INTERSECTION GROUPING TO YOU IS, THE ASSET MANAGEMENT SYSTEM DOES NOT SINGLE OUT INTERSECTIONS AS -- I WANT TO SAY WORK ZONE OR WORK ACTIVITY AS PART OF THE STREET SYSTEM. IT BASICALLY SINCE OUT BLOCK SEGMENTS. AND SO WHAT WE FELT WE NEEDED TO DO WAS AT LEAST AS A SMALL PART OF THIS WAS TO DELIVER TO YOU OOPPORTUNITIES, AS FAR AS ON SPENDING STREET MAINTENANCE DOLLARS, ATE INTERSECTION LOCATIONS.

AND ANY TIME WE DO A ROAD PROJECT, WE AUTOMATICALLY DO INTERSECTIONS. THEY SORT OF STAND ALONE OR IF YOU DON'T PICK THEM OFF OF A ROADWAY THAT'S IN THIS MAJOR PROJECT LIST, AND AGAIN THE REASON WE'RE CALLING IT A MAJOR PROJECT LIST IS, YOU CAN USE THE STREET MAINTENANCE FEE MONEYS.

IF YOU WERE TO USE D CRFORTOA COA MONEY ITHAS TO FALL WITHIN .

IF YOU FELT THAT WOULD BE SOME FORM OF BENEFICIAL WE'RE REALLY TRYING TO GET IT TO ALLOW YOU AT YOUR LEISURE TO GO ON OUT AND TAKE A LOOK AT THESE AREAS. SO YOU COULD TAKE A LOOK AT THOSE MAPS THAT WE GENERATE AND DRIVE A HANDFUL OF THOSE ROADS AND CAN YOU SEE THAT THEY ARE ALL PRETTY CLOSE AS FAR AS IN THEIR RATING. THEIR PCI NUMBER AND THEN THE

TREATMENT WE'RE RECOMMENDING. >> I THINK WHAT MR. MOSES WAS ALSO ASKING, IF WE DID IT AS A BOARD I DON'T KNOW LEGALLY, I GUESS WE'D HAVE TO POST A MEETING.

>> YES. >> WE'D HAVE TO POST A MEETING SO IT WOULD BE A PUBLIC MEETING. IF YOU GO ROUND AS A BOARD NO

[00:35:04]

ACTION OR ANYTHING WOULD BE TAKEN.

IT WOULD JUST BE KIND OF A WORKSHOP MEETING, IS THAT WHAT

IT WOULD -- >> YES, SIR.

>> OKAY. DO I KNOWI DO KNOW THAT THE STA, THAT'S THE REASON MR. MCCAFFREY, WHY YOU SEND THIS INFORMATION OUT, THAT FOR EACH MEMBER IF THEY HAVE THE OPPORTUNITY TO DRIVE THE AREA, YOU USE THE SOFTWARE CARDOGRAPH TO TRY TO ANALYZE THE STREETS. I'M SURE EVERYBODY UNDERSTANDS, THE SMALL AMOUNT WE'RE TALKING ABOUT EVEN THOUGH IT'S MILLIONS OF DOLLARS, IS NOTHING TO DO ALL THE STREETS IN TOWN.

WE'RE TRYING TO GIVE SOME GUIDANCE TO THE STAFF AS TO WHICH AREAS THEY HAVE ANALYZED THEMSELVES AS TO WHAT WE WOULD THINK. ESPECIALLY IN THE WORK ZONES.

THOSE WORK ZONES HAVE BEEN ANALYZED I KNOW EVEN SINCE THE BEGINNING WE STARTED MEETING, WE'VE HAD MANY OF THESE SAME

WORK ZONES ALREADY ESTABLISHED. >> SOME CONTINUE TO SHOW UP.

I WILL SAY THAT THERE ARE NEW ONES THAT SHOW UP AS FAR AS WHEN WE RERUN IT BECAUSE WE SEE CONDITIONS AS FAR AS ASSESSMENTS OF PARTICULAR ROADS, THEY CHANGE.

AND SO WE TRY NOT TO GIVE YOU TOO MANY TO LOOK AT.

WE TRY TO GIVE YOU LIKE I SAID, YOU'VE GOT SIX MAJOR AREAS TO GO TAKE A LOOK AT. THREE ON THE NORTH.

THREE ON THE SOUTH. THEY'RE OBVIOUSLY THERE ARE MANY OTHERS THAT WE COULD GENERATE BUT WE ARE TRYING TO HAVE A CUTOFF. WHERE WE HAVE THAT CUTOFF IS IS REALLY I THINK THE DETERMINING FACTOR IS REALLY A DOLLAR NUMBER, YOU KNOW HOW MANY MILLIONS OF DOLLARS DO WE PRESENT TO YOU. HERE WE'RE BASICALLY PRESENTING TO YOU TWO AND A HALF TIMES WHAT YOU HAVE AVAILABLE TO SPEND.

>> GOOD AND I THINK WE ASKED YOU THIS BEFORE, THESE WORK ZONES AS FAR AS THE STAFFER IS CONCERNED, THEY'RE GOOD AREAS TO PUT THE MONEY. NO DISTINCTION, I'M TALKING ABOUT THE LOCAL STREETS, NOT THE DCOA NOT THE INTERSECTIONS --

>> ANY ONE OF THOSE IN OUR MINDS, ANY ONE OF THOSE ARE A GOOD PROJECT. WHAT WE'RE TRYING TO DO IS WE HAD A PREVIOUS COUPLE OF BOARD MEMBERS THAT HAD INDICATED THE DESIRE TO TRY TO BALANCE IT OUT BETWEEN THE NORTH AND THE SOUTH SIDE OF THE COMMUNITY, AS WE ALL KNOW.

MANY OF THE ROADS ON THE SOUTH SIDE OF THE COMMUNITY ARE NEWER SO THEREFORE THEY DON'T REQUIRE THE SAME KIND OF TREATMENT.

WE'VE DONE A COUPLE OF THOSE. WE'VE DONE SOME MICROPAVING.

WE'RE GETTING READY TO DO ANOTHER TYPE SEALING TYPE WORK.

YOU CAN DO AN AWFUL LOT OF ROADS WITH THAT LESSER TREATMENT.

BUT WE'RE TRYING TO BE FAIR TO THOSE INDIVIDUALS ON THE NORTH PART OF THE CITY AS WELL AS ON THE SOUTH AND SO THAT'S WHY YOU CONTINUE TO SEE THAT BALANCE. BECAUSE IT IS VERY, I WILL SAY THIS, IT IS VERY CHALLENGING FOR US TO FIND MILL AND OVERLAY AND RESURFACING PROJECTS ON THE NORTH END.

WE'RE COMING TO A POINT I THINK IN MY MIND PA E-THAT WE'RE GOING THAT WE'RE GOING TOHAVE TO SHARN MORE.

WE HAVE A NUMBER OF STREETS IN A BIG GROUPING TO BE ABLE TO

DELIVER TO YOU TO WEIGH IN ON. >> HAVE WE STARTED TO GET DATA FROM THE ROAD ANALYZER, HAS THAT STARTED --

>> SO RIGHT. >> I CAN'T UNDERSTAND WHAT THAT IS. YES.

>> WHAT WE ARE DOING IS FIVE YEARS AGO THE CITY SET ABOUT WITH DEVELOPING A PAVEMENT MANAGEMENT SYSTEM.

AND PART OF THAT WAS RETAINING A CONSULTANT TO GO ON OUT AND DO A COMPLETE EVALUATION AND ASSESSMENTS OF YOUR ROADWAYS.

THEY LOOK AT BASICALLY PAVEMENT DISTRESSES.

WE'RE DOING THAT AGAIN. BY THE TIME WE GET THE REPORT DONE IT WILL BE FIVE YEARS PLUS OR MINUS TO THE YEAR.

THAT FINAL REPORT WILL BE PRESENTED TO THE CITY COUNCIL IN DECEMBER. WE ARE STILL GATHERING DATA, AS FAR AS IN THE FIELD IT TAKES A LITTLE OVER 30 TO 40 DAYS TO COMPLETE THE ROAD ASSESSMENT GATHERING.

WE'RE ALSO DOING SOME ADDITIONAL INFORMATION ON THE ARTERIALS AND COLLECTORS THIS TIME AROUND. WE'RE DOING SOME STRUCTURAL ANALYSIS THAT WE DIDN'T DO BEFORE.

THIS WILL GIVE US MUCH BETTER MEANS TO BE ABLE TO ASSESS THE ARTERIALS AND COLLECTORS. THOSE ROADS GENERALLY ARE FIVE TO TEN TIMES MORE EXPENSIVE THAN A RESIDENTIAL ROAD ENGTD DEPENDING ON THE WIDTH. SO THEREFORE WE THOUGHT IT WAS IMPORTANT TO GET SOME STRUCTURAL INFORMATION ON THOSE ROADS SO WE ARE IN THE PROCESS OF DOING THAT.

LIKE I SAID THE COMPLETE REPORT WILL BE PRESENTED TO THE COUNCIL IN SUMMARY IN DECEMBER IS OUR GOAL.

WE'RE GOING TO PRESENT TO THEM A NUMBER OF SCENARIOS THAT ARE

[00:40:01]

REALISTIC. WHAT I MEAN BY THAT IS WE ARE NOT GOING TO PRESENT TO THEM THAT WE NEED 400 MILLION TO FIX OUR ROADS. THAT IS NOT A REASONABLE NUMBER RIGHT? WE'RE NOT GOING TO PRESENT TO THEM A DO-NOTHING, WHY WOULD WE GO THROUGH THE EFFORT OF ASSESSMENT. WE'RE GOING TO GIVE THEM REALISTIC ONES, I WOULD SAY FOR EXAMPLE, I'M NOT SAYING WE WOULD DO THIS, YOU DOUBLED THE AMOUNT OF STREET MAINTENANCE FEE, WHAT KIND OF IMPACT WOULD THAT HAVE ON YOUR STREET IMPROVEMENTS AND THE AMOUNT OF ROADS AND HOW CAN YOU IMPROVE AND HOW MUCH COULD YOU MOVE THAT AVERAGE OF THE PCI RATING? THAT'S WHAT IT'S REALLY AFTER, WHAT WE'RE TRYING DO IS GET A BETTER OVERALL ROAD SYSTEM. THE WAY WE HAVE BEEN BEST DOING THIS IS TO DO THE TREATMENTS THAT ARE MINOR IN NATURE, MORE MAINTENANCE IN NATURE BECAUSE WE CAN COVER A NUMBER OF ROADS, MORE ROADS THAN IF WE WERE TO CONSTRUCT A SINGLE ROAD, THEREFORE YOU MOVE UP THAT PCI AVERAGE.

WE'RE GOING TO COJT COUNTY THAT TRACK, WE HOPE WHEN WE GET THIS NEW DATA IT WILL GIVE US A BETTER INSIGHT WHERE WE'RE AT.

>> I WAS STILL THINKING ABOUT MISSION MOSTEST'S QUESTION ABOUT LOOKING AT THESE INTERSECTIONS. WOULD WITH IDENTITY BE POSSIBLE TONIGHT FOR US TO MAKE A RECOMMENDATION ON THE LOCAL STREET AND MAYBE ON THE DCOA BUT HOLD ANY RECOMMENDATIONS ON INTERSECTIONS OR WATER CROSSINGS UNTIL A LATER DATE AND GIVE THE BODY AN OPPORTUNITY TO LOOK AT SOME OF THESE INTERSECTION AND POSSIBLE LOW WATER CROSSINGS OR LOOK AT IT AS A IMOORD AND AS A WHOLE AND COME BACK LATER. MY QUESTION IS CAN WE HOLD BACK $1 MILLION FROM OUR $7.5 MILLION, FOR MAYBE A COUPLE OF INTERSECTION OR LOW WATER CROSSINGS OR SOMETHING? WOULD THAT BE ACCEPTABLE FOR US APPROACHING IT THAT WAY GM.

>> ABSOLUTELY, WE ARE AMENABLE TO THAT.

TO TRY TO ASSIST ALL OF YOU I GUESS WOULD I LIKE TO SAY THE REASON WE PRESENT THIS TO YOU IN SEPTEMBER IS THAT GIVES STAFF TIME TO BE ABLE TO DESIGN THE PROJECTS.

A LOT OF THEE PROJECTS DO NOT REQUIRE A LOT OF SURVEYING WORK WHICH IS FIELD WORK. AND IT ALSO ALLOWS US THAT IF YOU CAN'T MAKE A DECISION WE CAN BUMP DID MEETING THEN AND JUST KEEP MOVING IT ALONG. WE DO HOPE THAT WE EVENTUALLY GET A RECOMMENDATION FROM THE BOARD NORMALLY AT THE LATEST BY JANUARY, FEBRUARY. BECAUSE WE WOULD LIKE TO KNOW WHAT IS OUR WORKLOAD GOING FORWARD INTO THE NEXT WE CALL IT DESIGN CYCLE. BECAUSE BY THEN WE'VE LET THE BID ALREADY FOR ALL OF OUR PROJECTS ON THAT COMING YEAR.

WE KNOW WHAT OUR STAFF HAS TO COVER CONSTRUCTION INSPECTION WISE, WE'LL THEN TAKE CALL IT OUR DESIGN STAFF RESOURCES AND PUT THEM TO WORK TO DESIGN THE PROJECT FOR THE COMING YEAR.

THERE'S TIME THERE. WE CAN SURELY LOOK TO TRY TO

COORDINATE THAT FOR ALL OF YOU. >> I LIKE YOUR IDEA AS A BOARD, I'D RATHER DO THAT, TALK TO PEOPLE, SEE WHAT'S GOING ON.

>> IS A THERE YOU GO. SO THERE YOU GO.

HOW CAN I PUT THIS INTO WORDS? SITTING ON THIS BOARD, I'M INCLINED TO LISTEN TO RESIDENTS OF NEIGHBORHOODS.

AND WHERE THEY SEE ISSUES THAT NEED TO BE REPLACED OR HANDLED.

I'LL JUST PUT THIS OUT HERE, REBECCA FROM BUFFALO GAP TO SOUTH 14TH, I SEE THE AMOUNT OF TRAVEL THAT IT RECEIVES.

BUT REBECCA IT'S -- REBECCA'S NOT A BAD AREA.

IN COMPARISON TO SOME OF THE STREETS ON THE NORTH SIDE OF TOWN. IS ACTION ITEM NUMBER 1, I SEE IT AS NUMBER 1, OBVIOUSLY IT IS PERTINENT AND IMPORTANT, DOES IT NECESSARILY BE REQUIRED THE ISSUE OR ACTION AT THIS CURRENT

TIME? >> THE TABLE YOU'RE LOOKING AT WHICH IS THAT POSSIBLE TOP DCOA PROJECTS THEY'RE NUMBERED 1 THROUGH 25. THE ONLY REASON THEY ARE NUMBERED IS YOU HAVE A NUMBER ASSIGNED TO THAT PROJECT.

THEY ARE NOT PRIORITIZED IN ANY MANNER.

[00:45:01]

FROM THE BOARD. THE RESIGN I SIGNALED OFF ONE PROJECT, SOUTH 27TH, NOW WE HAVE A PIECE IN THE MIDDLE AND TO ME AS I THINK ABOUT IT I GO WOW, FILL IN THAT PIECE AND NOW I HAVE A CONTINUOUS SECTION THAT'S BEEN DONE.

>> AND IT'S CLOSER TO THE BUDGET THAT WE HAVE.

ACTUALLY THE REBECCA IT'S 2.5 MILLION AND WE ONLY HAVE A

MILLION. >> RIGHT.

>> SO WE COULDN'T DO THE WHOLE PROJECT WITHOUT TAKING ANOTHER 1.2 MILLION OUT OF STREET PROJECTS.

>> THAT PROJECTS THE REASON IT SURFACED, WE DETERMINED THERE WERE SIGNIFICANT FAIL YOURS ON THAT ROAD AND L LIKEWISE ON THAT ROTE AWARD UTILITIES HAS GONE IN AND REMOVED AND REPLACED UTILITIES DOWN THERE. WHAT THEY'VE DONE YES THEY'VE REPLACED THE ROADWAY AS FAR AS PATCHED IT BUT ANY TIME YOU DO A PATCH THAT FURTHER IS IS A DEFICIENCY ON THAT ROTE SECTION.

THAT'S WHY YOU SEE THAT LISTED IN THIS GROUPING OF PROJECTS.

IT IS ALSO ONE THAT FALLS WITHIN THE DCOA CRITERIA.

>> SO THAT'S THE DCOA AND THEN WE HAVE THE INTERSECTIONS AND THE LOW WATER CROSSINGS AND THEN WE HAVE THE LOCAL WORK ZONES IN THE RESIDENTIAL AREAS WHICH HAVE BEEN IDENTIFIED AS YOU

INDICATED. >> CORRECT.

>> SO OTHER QUESTIONS OR COMMENTS FROM MR. MCCAFFREY BEFORE WE ALLOW PUBLIC COMMENT? THANK YOU MR. MCCAFFREY.

WE'LL OPEN THE MEETING TO PUBLIC COMMENT REGARDING THE AGENDA ITEM, THE 2023 STREET MEAN PROGRAM.

PLEASE STATE YOUR NAME. >> GOOD EVENING, BOARD MEMBERS.

DAVID SCHWARTZ. FOR THE RECORD.

I WOULD SAY TABLE EVERYTHING AND WAIT UNTIL FEBRUARY OR MARCH TO GET DETERMINATION OR END OF CONTRACTS OUT.

DON'T DO IT YET. BUT AS FAR AS WHAT I HEARD ON 27TH, YOU KNOW FROM WILLIS TO BARREL, THAT S THAT ROAD IS SHOT. I DON'T SEE HOW IT MEETS THE CRITERIA OF THE DCOA BECAUSE THAT IS THE ONLY PART THAT IS COMMERCIAL IS THAT AREA. THE REST OF IT IS PRETTY MUCH RESIDENTIAL UNTIL YOU GET TO FARMING RANCH AND WATERBERGER OUT THAT WAY. AND IF I UNDERSTAND HIS PRESENTATION THE DCOA DOES DO INTERSECTIONS.

WE GO BACK TO CA CAT CLAW AND SOUTHWEST DRIVE, THAT WAS NOT DONE AS FAR AS CAN I TELL. WHEN YOU COME OFF THE ROAD YOU GO WHRAM WHAM DOWN TO THE TRAFFIC LIGHT AND WHAM WHAM BACK UP. AND THEY STOP OUT THERE A LITTLE PAST HOME DEPOT. I WAS HOPING THEY WOULD GET ALL THE WAY TO THE BRIDGE THERE, BY KOHL'S, I DON'T KNOW IF THAT'S WHERE THE MONEY RAN OUT OR WHAT. AND ALSO ON THE SIDES, BETWEEN CLACK AND CAT CLAW, THEY DIDN'T DO THOSE SIDES EITHER.

BUT I WOULD SUGGEST THAT YOU TABLE THE MATTERS, GO LOOK AT THEM, AND THAT WAY YOU'LL KNOW WHAT YOU WANT TO DO.

AND LIKE HE SAID YOU CAN PUT THE CONTRACTS OUT IN FEBRUARY, MARCH. BECAUSE 23, THAT'S BIEFL WHOLE YEAR FOR EVEN THAT MONEY WILL BE IN THE KITTY AS YOU WOULD SAY.

I DON'T KNOW IF MY TIME RAN OUT. I SAW IT WAS ON GO MINUTES PREVIOUSLY FROM THE COUNCIL MEETING THIS MORNING.

THAT WOULD BE MY SUGGESTION IS IF THE SOUTHWEST AND CAT CLAW IS ON THE LIST TO BE REDONE, BECAUSE THAT INTERSECTION SHOULD MATCH THE ROADWAY THAT IT'S A NICE ROADWAY NOW.

THANK YOU VERY MUCH, BOARD FOR LISTENING TO MY COMMENTS.

>> THANK YOU, MR. SCHWARTZ. ARE THERE ANY OTHER PUBLIC COMMENTS REGARDING THE 2023 STREET MAINTENANCE PROGRAM?

YES, MA'AM. >> GOOD EVENING, CYNTHIA ALVIDRAS, BEFORE I GO INTO MY WHOLE SPIEL, I WANT TO CERTIFIES TOEMPHASIZE, THIS IS THE STREET MAINTENANCE PROGRAM.

>> YES MA'AM. THAT IS THE PROGRAM.

>> KIND OF AN ISSUE FOR KIND OF THE LAST SEVERAL YEARS, THERE IS

[00:50:02]

A PORTION OF TOWN FROM NORTH 11TH ALL THE WAY UP TO NORTH 18TH FROM KIRK WOOD ALL DID WAY UP TO GREAT -- IT IS PROBABLY LIKE 30, 40 CITY BLOCKS IF NOT MORE IN WHICH THE CITY WENT UP AND RIPPED UP THOSE STREETS, EAST SOUTH, NORTH, SOUTH, EAST AND WEST AND I WAS UNDER THE INTERPRETATION THAT THOSE STREETS WEREN'T LAID BACK DOWN.

I WAS INCORRECT, I WENT BACK AND SPOKE WITH SEVERAL DOZENS OF RESIDENTS THAT LIVE IN THAT AREA AND THERE WAS ANOTHER WAY IN WHICH THE CITY WENT DOWN TO LAY DOWN THOSE ROADS.

IT WAS NOT ASPHALT THAT WAS PROVIDED TO THOSE RESIDENTS.

IT WAS ANOTHER WAY IN WHICH YOU 52 IS RAID DOWN THE STREET.

I'M NOT GOING TO REMEMBER THE NAME OF THAT BUT IT'S BASICALLY TAR IS LAID ON THE STREETS AND GRAVEL IS POURED ON IT.

DO ANY OF YOU GUYS OR MR. MCCAFFREY CAN TELL ME,

WHAT IS THAT PROCESS CALLED? >> A SEAL COAT.

>> IF YOU GO DOWN THOSE STREETS IT'S ALMOST WORSE THAN GOING DOWN A DIRT ROAD. A LOT OF RESIDENTS IN THAT AREA DON'T FEEL THAT ONE IT IS FAIR, WHEN THEY DRIVE AROUND TOWN THEY SEE AREAS OF TOWN THAT ARE BEING, YOU KNOW, BASICALLY ASPHALTED AGAIN AND THERE'S NOTHING WRONG WITH THAT STREET.

SO I WOULD LIKE FOR THE BOARD AND THE CITY TO CONSIDER ADDING THAT SECTION OF TOWN INTO THE STREET MAINTENANCE PROGRAM JUST BECAUSE OF THE FACT THAT THREE WERE -- THEY WEREN'T PROVIDED THE SAME REPRESENTATION AS OTHER PARTS OF OF TOWN.

AND AGAIN I'M GOING TO GO WITH DAVID SCHWARTZ.

I FEEL LIKE Y'ALL SHOULD PUT ALL OF THIS ON HOLD BECAUSE IT DOESN'T SEEM LIKE EVERY MEMBER OF THIS BOARD IS MAYBE AWARE OF THE ROAD CONDITIONS OF WHAT'S BEING PRESENTED NOR ARE THEY AWARE OF CERTAIN AREAS OF TOWN THAT NEED THAT REPRESENTATION.

SO I WOULD LIKE THE BOARD TO KIND OF PUT THAT ON PAUSE JUST KIND OF BASED ON WHAT I'M HEARING HERE FROM YOU GUYS AND THEN KIND OF OBSERVING IT ALL. BUT I DID WANT YOU GUYS TO KNOW ABOUT THAT AREA OF TOWN. BECAUSE IF Y'ALL DECIDE TO HAVE YOUR MEETING AND INVITE THE PUBLIC I THINK THAT WOULD BE A GOOD OPPORTUNITY FOR YOU GUYS TO BE BOOTS ON THE GROUND AND TALK TO THOSE RESIDENTS THERE AND SEE THE CONDITIONS THEY ARE DRIVING ON ON A DAILY BASIS. ONE, I WASN'T EDUCATED ON IF OTHER STUNTS YOU GUYS HAD AS FAR AS LAYING DOWN ASPHALT AND NEITHER ARE THINK. THEY ARE UNDER THE IMPRESSION THAT THE CITY DIDN'T COME BACK AND LAID DOWN THE STREETS.

IT WOULD BE A GOOD OPPORTUNITY FOR THIS BOARD TO CONNECT WITH THE RESIDENTS AND ASSURE THEM IT WAS FIXED, YOU TO PROVIDE THE WAY IT WAS FIXED AND LIVE TO THE FEEDBACK AND HEAR IF FRUSTRATION IN THEIR IRVOICES. I THINK WE ALL KNOW THAT THE NORTH SIDE OF TOWN DOESN'T GET THE SAME REPRESENTATION.

I'D LIKE YOU TO HOLD OFF ON WITH DAVID SCHWARTZ AND ASK YOU TO DELAY ON THOSE. IT'S KIRKWOOD, GRAHAM, VICTORIA, NORTH 11TH, 12, 13, 14, 15 -- KIND OF LIKE NORTH, SOUTH, EAST AND WEST, HE MAY HAVE A LITTLE BIT MORE INFORMATION, I'D SAY MAYBE KIRK WAS ASPHALTED, BUT WHEN YOU GO IN THAT NEIGHBORHOOD YOU KNOW EXACTLY WHAT I'M TALKING ABOUT.

>> ARE YOU ABLE TO SIT UP WITH RESIDENTS IN THAT AREA TO MAYBE HAVE A GROUP MEETING? CAN YOU COORDINATE THAT OR SET

THAT UP? >> I THINK IT WOULD BE BEST, I THINK THE SUN YOU HAVE IN MAYBE HAVING A MEETING, I KNOW THERE ARE CERTAIN LIMITATIONS IN REGARDS TO THE BOARD MEETING

ALTOGETHER. >> JUST TO DIRECT YOUR IMMEDIATE ISSUES I THINK IT WOULD BE ADVANTAGEOUS TO MAYBE HAVE YOU AND I, YOU DAY ME IN THAT DIRECTION AND SAY HEY, JUST BRING MEMBERS FROM THAT COMMUNITY OUT AND SAY HEY YOU

KNOW -- >> WE'VE KIND OF ALREADY DONE THAT AND SO THESE RESIDENTS ARE READY TO SEE STREETS.

I THINK YOUR SUGGESTION, I'M OPEN TO THAT BUT I HAVE RESIDENTS CALLING ME PRETTY MUCH ON A DAILY BASIS THAT WANT STREETS. I THINK IT WOULD GIVE YOU GUYS AN OPPORTUNITY AS A BOARD TO MEET WITH THE CITIZENS THERE AND SEE THE CONDITIONS THEY HAVE BEEN ALLOTTED, VIA COUNCIL REPRESENTATION AND VIA THIS BOARD.

INVITING THE PUBLIC OUT THERE WOULD BE A GREAT OPPORTUNITY.

THERE IS ACTUALLY A LITTLE SHOPPING CENTER BELIEVE IT OR NOT, I DON'T KNOW IF Y'ALL KNOW THIS, I GREW UP IN THAT AREA THAT'S WHY I KNOW. IN THE AREA OF LILIAS AND NORTH 18TH. THERE USED TO BE A P POOL HALL D A BAND THAT PRACTICED THERE. I THINK SILLER MIGHT RUN THAT BOXING GYM RIGHT THERE BUT YOU MIGHT WANT TO REACH OUT TO SOME OF THOSE INDIVIDUALS BECAUSE THEY DO HAVE PROPERTY IN THAT

[00:55:01]

AREA AND MAYBE THEY WOULD BE INTERESTED IN HOUSING A MEETING.

HOWEVER YOU ALL PLAN TO DO THAT. I THINK YOUR IDEA WAS AWESOME IN THAT IT WOULD ALLOW TO YOU CONNECT DIRECTLY WITH THE RESIDENTS IN THERE AND WHAT THEY'RE DRIVING ON ON A DAILY BASIS TO GO TO WORK. IT IS FRUSTRATING, WHEN YOU HAVE THESE BLUE COLT LAR PEOPLE AND THEY'RE GIVING SOMETHING WORSE

THAN A DIRT ROAD. >> THANK YOU MS. ALVAREZ.

ANY OTHER PUBLIC SPEAKERS? SEEING NONE WE'LL CLOSE THE PUBLIC HEARING PORTION OF THIS AGENDA ITEM.

MR. MCCAFFREY COULD YOU SPEAK TO THE AREA THAT MS. ALVAREZ

BROUGHT UP? >> ABSOLUTELY.

SO THOSE HE ROD WAYS THAT SHE IS REFERRING TO A TO, WE VERIFIED T WAS CLAIMED AND THE CITY DID NOT REMOVE THE ASPHALT FROM THOSE ROADWAYS. THOSE ROADWAYS ARE 30 TO 40 YER OLD ROADWAYS. THERE WAS A CHIP SEAL THAT WAS DONE NP GENERALLY YOU'LL GO IN THERE AND POTENTIALLY CHIP SEAL THE ROADWAY TO TRY TO EXTEND THE LONGEVITY OF THAT ROAD AND THEN ONCE YOU HAVE DONE THAT A COUPLE OF TIMES YOU BASICALLY HAVE TO RESORT TO A MORE AGGRESSIVE ROAD TREATMENT AND THAT WOULD BE A MILL AND OVERLAY WHICH IS AWAY WE ARE PROCEEDING WITH NOW.

SO A WHAT OCCURS WITH A CHIP SEL IS IT BUYS YOU BASICALLY TIME, FIVE YEARS ON THE LIFE CYCLE OF THAT ROAD.

AS THOSE CHIPS FALL OUT AND DISLODGE THEMSELVES, YOU'RE RIGHT. THE ROAD IS NOT SMOOTH AND PRISTINE LIKE A BRARND NEW ROADWAY.

THESE ROADWAYS THAT ARE SPOKEN OF, THE REASON THEY'RE NOT PRESENTED TO YOU IN THIS DISCUSSION IS, WHAT WE ARE USING IS AN ASSET MANAGEMENT SYSTEM TO HELP TAKE AWAY WHAT I CALL THE POLITICAL ASPECT AND GIVE YOU FACTS AND DEVELOPMENTAL RECOMMENDATIONS OF WHERE BEST TO SPEND YOUR MONEY AND ON WHAT TREATMENT SHOULD YOU SPEND THAT MONEY, IN ORDER TO MAXIMIZE YOUR STREET IMPROVEMENT SYSTEM. AM I MAKING SENSE WITH THAT?

TRY TO CLARIFY A LITTLE BIT. >> BEFORE YOU GOFULLY FURTHER MR. MCCAFFREY, ESPECIALLY FOR THE BOARD MEMBERS, WE'VE ALWAYS HAD THE DISCUSSION ABOUT WORST FIRST.

>> THAT'S WHAT I WAS GOING TO COVER A LITTLE BIT, YEP.

>> BECAUSE THERE ARE A LOT OF STREETS THAT WE CAN SEE THAT ARE IN BAD BAD SHAPE, YOU CAN SAY WE'RE GOING TO PUT THE MONEY THERE. BUT WHAT HAPPENS IS YOU PUT SO MUCH MONEY IN THE WORST FIRST THAT YOU CAN'T GET TO PRESERVE THE STREETS THAT IF YOU PUT A LITTLE -- WE'VE BEEN ENTHUSE

THIS DISCUSSION BEFORE. >> ALMOST EVERY MEETING.

>> I'M LOOKING AT THE BEST USE OF THE FUNDS IS WHAT WE'RE TRYING TO DID BECAUSE THE FUNDS ARE LIMITED.

AND IF WE PUT ALL OF OUR MONEY IN SOME AREAS WE KNOW ARE TERRIBLE THEN WE DON'T GET THE BENEFIT OF PRESERVING THE STREETS THAT IF WE DO SOMETHING NOW, IT'S A LOT MORE COST-EFFECTIVE THAN IT WOULD BE WAITING UNTIL THEY DETERIORATE.

I KNOW THAT DOESN'T SOUND RIGHT BECAUSE MOST OF US WHEN WE SEE SOMETHING WE THINK WE GOT TO TAKE CARE OF THE WORST FIRST.

BUT THAT IS NOT THE WAY THIS PROGRAM WORKS AND I FIND --

>> IT'S NOT THE MOST EFFICIENT AND EFFECTIVE WAY.

>> NOT THE MOST EFFECTIVE USE OF THE FUNDS.

>> YOU ARE CORRECT. >> UNFORTUNATELY THAT DOES NOT SELL WELL TO THE PUBLIC IN YOUR YOUR STREETS ARE FALLING APART.

>> THERE IS NO QUESTION IN MY MIND 50% OF OUR ROADS ARE IN NEED OF REHABILITATION, RIGHT, SUBSTANTIAL WORK.

THAT'S WHY WE HEARD THAT HUNDREDS OF THOUSANDS OF DOLLARS. THIS PROGRAM IN THE WAY WE HAVE TRIED TO GUIDE THIS PROGRAM IS TO MINIMIZE HAVING A NUMBER OF ROADS FALL WITHIN THOSE CATEGORIES THAT NEED ASIGNIFICANT AMOUNT OF IMPROVEMENTS.

MORE SO THAN A MILL AND OVERLAY. THE SIMPLE EXAMPLE I'M GOING TO GIVE, WE'VE HAD THIS WORST FIRST BEFORE.

HERE IS THE SIMPLE MEANS OF IT. YOU HAVE TEN ROADS AND WE HAVE A CERTAIN AMOUNT OF MONEY. I COULD GO IN AND I CAN MILL AND OVERLAY SIX OF THOSE TEN ROADS, AND I CAN RAISE THE OVERALL PCI OR RATING OF THE ROADS OF THE ENTIRE TEN ROADS, JUST DOING THOSE SIX ROADS I CAN RAISE THE AVERAGE TO A CERTAIN LEVEL.

[01:00:02]

IF I WERE TO TAKE ONE OR TWO ROADS AND I WAS TO SPEND ALL MY MONEY ON THOSE TWO ROADS BECAUSE THEY'RE THE WORST OKAY, I WENT IN AND REHABBED THOSE ROADS AND THEY COST FIVE TIMES AS MUCH TO REHAB THESE SIX ROADS, YOUR OVERALL AVERAGE MAY RISE, IT MAY FALL BUT IT MAY NOT RAISE AS HIGH AS IF YOU WERE TO DO SIX OF THOSE TEN ROADS. SO WE'VE GONE ON THAT PREMISE TO SAY LET'S DO IT THE MOST AGGRESSIVE TREATMENT THAT WE CAN AND COVER AS MANY ROADS AS WE CAN WITH THAT TREATMENT TO TRY TO RAISE THE PCI, OKAY? THAT'S WHAT IT'S ALL ABOUT.

WE'RE TRYING TO GET THAT PCI OF OUR ENTIRE SYSTEM, PAVEMENT CONDITION INDEX TO A HIGHER LEVEL.

IF WE WERE TO DO THE WORST ROADS FIRST, YOU WON'T BE ACHIEVING THAT. YOU'LL BE GOING IN THE OPPOSITE DIRECTION. AM I HERE TO TELL YOU THAT THOSE ROADS THAT WERE SPOKEN OF THIS EVENING ARE NOT IN NEED OF IMPROVEMENT? NO, THEY ARE.

BUT THE BEST USE OF THE MONEY OKAY, AND WE'RE USING AS FAR AS A MODELING SYSTEM, OKAY THAT RUNS HUNDREDS OF ITERATIONS, WE WANT TO MAKE SURE THE ROADS ARE CONTIGUOUS.

CAN'T SAY MILL AND OVER ALL THESE, WE TRY TO PUT THEM IN GROUPINGS AND THAT'S WHY YOU SEE WHAT YOU DO.

THESE ARE THE BEST OF THE OPTIMIZING THAT WE HAVE FROM CARDOGRAPH. WE'RE SAYING THIS IS WHERE YOU SHOULD BEST SPEND YOUR MONEY. NOW COULD YOU SPEND IT ELSEWHERE AS WAS SHARED WITH YOU THIS EVENING, SURE COULD YOU.

I WOULD INDICATE TO YOU IF YOU ASKED ME MY PROFESSIONAL OPINION THAT IS NOT THE MOST OPTIMAL MEANS IN WHICH TO SPEND THE MONEY, OKAY? BECAUSE YOU'RE NOT GOING TO GET THE BIGGEST BANG FOR YOUR DOLLAR, OKAY? BUT THEN AGAIN, YOU KNOW, THAT'S WHY WE'RE ASKING INPUT.

YOU'RE GOING TO GET CITIZENS SAYING THAT HE I WANT MINE, I WANT MINE. EVERY ONE OF THOSE YOU HAVE IN FRONT OF YOU, THE $15 MILLION, THEY'RE ALL GOOD CANDIDATES.

YOU HAVE 6.5 MILLION TO SPEND. NOT EVERY ONE OF THROWS IS GOING TO BE CHOSEN BUT YOU HAVE OTHERS THAT ARE EQUALLY AS GOOD AS

THAT. >> ONE THING I'D LIKE TO MAKE A COMMENT JUST TO REITERATE WHAT THE BOARD, WHEN THE BOARD WAS ORIGINALLY ESTABLISHED THERE WERE THREE MEMBERS FROM THE NORTH SIDE, THREE MEMBER OF THE SOUTH SIDE, AND AS CHAIR, I'M IN THE MIDDLE OF THE CITY AT SOUTH 7TH.

THE REPUTA REPRESENTATION IS EQ, NORTH SIDE, SOUTH SIDE.

WE'VE DONE OUR BEST TO SPLIT THE MONEY SPENT 50% ON THE NORTH SIDE AND 50 ON THE SOUTH SIDE EVEN THOUGH TECHNICALLY THE 50% DIVISION OF THE STREETS IN THE CITY IS NOT THE RAILROAD TRACKS.

SOUTH 7TH OR SOUTH 14TH IF YOU LOOK AT 50-50 ON THE NUMBER OF STREETS. SO IN MY WAY OF THINKING I THINK THE CITY WHO SELECTED THE BOARD MEMBERS DID A GOOD JOB OF DOING THREE FROM THE NORTH SIDE, THREE FROM THE SOUTH SIDE AND ONE IN THE MIDDLE AND I THINK, AS A BOARD, WE'VE DOD DONE A GOOD JOF RECOMMENDING 50% ON THE NORTH AND 50% ON THE SOUTH.

THERE IS BEEN NO RECOMMENDATION FROM ANY BOARD MEMBER TO TRY TO APPEASE ONE GROUP OR ANOTHER. WE'VE TRIED TO USE THE DATA BEGIN TO USABLY THE STAFF, WHICH IS GOOD INFORMATION CHEM GRADE INFORMATION, IT'S DIFFICULT TO ABSORB EVERYTHING BUT I THINK THE BOARD HAS DONE A GOOD JOB OF GIVING RECOMMENDATIONS TO THE BOARD BASED ON INFORMATION THAT WAS GIVEN TO US.

GO AHEAD. >> THAT'S WHY WE'VE INCLUDED THE NEW MAP IN THE LAST FEW MEETINGS.

IT IS A SUMMARY OF THE PROJECTS. CAN YOU SEE WHERE IS THE MONEY BEING SPENT AND HOW IS IT BEING SPENT? YOU CAN SEE THAT IT IS REALLY BUDISBURSED PRETTY WELL REPRESENTATIVED, EVENLY SPLIT ALL THE WAY THROUGH THIS MAP.

THE. >> SO WE'RE BACK TO THE AGENDAI.

AND JUST AS A REMINDER, WHAT WE RECOMMEND TO THE STAFF A DCOA

[01:05:04]

PROJECT WHICH WAS AMONG THESE 25 PROJECTS THAT ARE LISTED THERE.

YOU'VE HEARD MR. MCCAFFREY SAY THAT THEY HAVE A PROJECT CURRENTLY IN CONSTRUCTION IN THE BEGINNING STAGES, ON SOUTH 27TH, AND THAT ITEM NUMBER 5 IS A LITTLE OVER $1 MILLION BUT IT PRETTY WELL FITS WITHIN THE DCOA MONEY THAT WE HAVE FOR THIS YEAR. THE TRAFFIC COUNT IS 11,000, OVER 11,000 VEHICLES PER DAY. EVEN IF YOU DON'T WANT TO MAKE A DECISION ABOUT INTERSECTION IS OR LOW WATER CROSSINGS, EVEN THE WORK ZONES ARE WORK ZONES THAT HAVE BEEN ANALYZED BY THE STAFF WITH THE CARTOGRAPH PROGRAM AND THEY HAVE BEEN SPLIT UP SO THAT WE CAN DO 50% NORTH, 50% SOUTH. SO WHAT'S THE BOARD'S PLEASURE ON THE DCOA PROJECT, INTERSECTIONS, LOW WATER

CROSSINGS AND WORK ZONES? >> MR. MARTIN, WHAT I WOULD RECOMMEND IS THAT -- I'M KIND OF LIKE YOU.

I THINK WE MIGHT GO AHEAD AND PICK A DCOA PROJECT AT THE MOMENT. AND AFTER THAT, OPEN FOR DISCUSSION IF WE WOULD LIKE TO CONTINUE WITH THE OTHER PROJECTS OR TABLE IT FOR ANOTHER TIME. DOES ANYONE ELSE HAVE A RECOMMENDATION? I MEAN I THINK A DCOA PROJECT WOULD BE AN EASY ONE TO CHOOSE OUT OF THIS LIST AND I THINK I KNOW WHICH ONE I WOULD RECOMMEND.

I WOULD RECOMMEND AFTER LISTENING TO STAFF NUMBER 5, IS ALREADY DONE THE 27TH, MIGHT AS WELL GO AHEAD AND DO THE REST OF IT. I DID HEAR MR. SCHWARTZ' CONCERNS ABOUT IT NOT P POSSIBLY BEING COMMERCIAL OR DCOA WORTHY, BUT IN MY OPINION IT IS. I THINK IT'S THE HEART OF THE CITY, I THINK IT'S REALLY, REALLY, REALLY WELL TRAVELED BY MANY FOLKS DAILY, AND YOU KIND OF GET IT'S RIGHT IN LINE WITH THE BUDGET SO THAT'S AN EASY ONE BUT OPEN TO HEARING EVERYBODY'S

OPINION AS WELL, SO. >> SO WOULD THAT BE IN THE FORM OF A MOTION THAT WE RECOMMEND TO THE STAFF THAT DCOA PROJECT BE NUMBER 5, THE SOUTH 27TH FROM BARREL?

>> I'LL MAKE THAT MOTION. >> ANY OTHER DISCUSSION? ANY QUESTIONS OR COMMENTS FROM THE BOARD?

RUTH WOULD YOU CALL FOR A VOTE. >> MR. MCCOY, YES, MR. LANHAM, MR. PAYOTES, YES. MR. MARTIN, YES, MR. DEVEREAUX, YES, MR. LUBIN. YES, MR. MOSES,.

>> ROGER THAT YES. >> THE OTHER ITEMS THAT HAVE BEEN PRESENTED BY THE STAFF INVOLVE THE INTERSECTIONS AND POTENTIAL LOW WATER CROSSINGS. WOULD THE BOARD LIKE TO TABLE ANY ACTION ON LOW WATER CROSSINGS AND INTERSECTIONS, WOULD ANYONE LIKE TO MAKE THAT MOTION?

>> I WOULD LIKE TO MAKE THAT MOTION TO HOLD OFF ON IT.

>> WOULD THERE BE A SECOND TO THAT MEETINGS?

>> I'LL SECOND. >> MONTH PARES SECOND.

ANY DISCUSSION RUTH. >> MR. MCCOY, YES, MR. LANHAM, MR. PARAYES, YES, MR. MARTIN, MR. DEVEREAUX, YES, MR. L LUBIN.

MR. MOSES. >> ROGER THAT YES.

>> WE'LL TABLEFULLY DISCUSSIONS ABOUT LOW WATER CROSSINGS OR INTERSECTIONS. WHAT I WILL SAY IS ON THESE WORK ZONES, I'M NOT OPPOSED TO DRIVING OUT OTHER AREAS AND TRYING TO COME UP WITH OTHER AREAS, I CAN ASSURE YOU THAT THE STAFF HAS USED NOT JUST CARDOGRAPH BUT THEY THEMSELVES HAVE ANALYZED ALL THESE DIFFERENT WORK ZONES AND AS THEY INDICATED THEY ARE NOT NECESSARILY SAYING ONE ZONE IS BETTER THAN THE OTHER. BUT THERE'S SO MUCH WORK TO BE DONE, THAT THERE'S ONLY A FEW YOU CAN PICK THAT IS WITHIN THE BUDGET. I'M NOT OPPOSED TO WAITING ON THOSE BUT I THINK WE HAVE ENOUGH INFORMATION HERE THAT WE CAN

[01:10:01]

MAKE A RECOMMENDATION TO THE STAFF.

IF WE'RE GOING TO SAVE SOME MONEY WITH THE INTERSECTIONS AND LOW WATER CROSSINGS AS WE TABLE THERE I WOULD SUGGEST THAT WE SET ASIDE AT LEAST $1 MILLION FROM THE 6.5 MILLION OR SO THAT IS REMAINING. SO THAT MEANS THAT WE COULD TAKE ABOUT 2.5 MILLION FOR THE NORTH SIDE, 2.5 MILLION FOR THE SOUTH SIDE, SOMETHING IN THAT BALLPARK.

I THINK THAT WOULD GIVE THEM ENOUGH DIRECTION AT LEAST THEY COULD START PLANNING THEIR WORKLOAD.

THEN WE COULD COME BACK AGAIN MAYBE IN THE JANUARY OR DECEMBER TIMETABLE, AND MAKE SOME RECOMMENDATIONS ON IMPRESSIONS, LOW WATER CROSSINGS, SO FORTH. HOW DOES THAT SOUND WITH THE

BOARD? >> THAT SOUNDS GOOD TO ME, I

LIKE THAT BETTER. >> AS MR. MCCAFFREY SAID, ANY OF THESE WORK ZONES ARE WORTHY CANDIDATES.

OTHERWISE THEY WOULDN'T HAVE THEM ON HERE.

CAN I GIII CAN GIVE YOU AN EXAM, IF YOU ARE WANTING TO FINISH THAT S-11 B, THEY ARE THE ESTIMATING 1 MILLION, THEN SUB ZONES, THEN YOU WOULD HAVE ABOUT 700,000 TO SPEND -- SOME OF YOU MAY HAVE ALREADY ADDED THIS UP. BUT S-9 --

>> B OR A, BOTH WOULD BE ABOUT 700,000.

>> WHICH ONE? >> S-9 B AND S-9 --

>> ARE THEY ABOUT 700,000 APIECE?

>> YES ABOUT 600 AND CHANGE. >> THAT WOULD BE GO AND A HALF ON THE SOUTH SIDE, IF YOU WANTED TO DO THAT, S-11B AND S-9, IS THAT -- OKAY. YES, YOU'RE CORRECT, PASTOR LUBIN. S-9 B OR S-9C THEY ARE ABOUT SIX OR 700,000. IS A IF YOU DID S-11B AND S-9 B OR C EITHER ONE, THEN THAT WOULD BE ABOUT TWO AND A HALF MILLION ON THE SOUTH SIDE AND THEN ON THE NORTH SIDE, THE N-2 --

>> N-2 A AND N-2 B WOULD BE ABOUT TWO AND A HALF.

>> IT WOULD BE A LITTLE OVER TWO AND A HALF.

BUT I THINK WE'RE A LITTLE UNDER TWO AND A HALF ON THE SOUTH

SIDE. >> N 2 A AND N 2 C, BUT N 2 A THOSE NEIGHBORHOODS NOAX EACH OTHER.

>> NEXT TO EACH OTHER.

>> ANY OTHER THOUGHTS FROM ANY OTHER BOARD MEMBERS ABOUT THAT? WELL, IN ORDER TO GET US MOVING I'M GO AHEAD AND MAKE A MOTION THAT WE RECOMMEND TO THE BOARD THAT THE 2023 STREET MAINTENANCE PROGRAM INCLUDE THE AR AREAS OF S-11B, S-9C, N-2A AND N 2B.

>> I SECOND. >> PLOAKS.

>> MOTION AND SECOND. ANY OTHER QUESTIONS FROM THE BOARD OR COMMENTS? RUTH.

>> MR. MCCOY, MR. LANHAM, MR. PAYADES, MR. DEVEREAUX,

MR. LU BURV LUBIN, MR. MOSES. >> MR. MCCAFFREY, IF MY NUMBERS ARE CORRECT, THAT WOULD LEAVE US ABOUT A MILLION DOLLARS, IN THAT BALLPARK, THAT WE COULD COME BACK, LOOKING AT INTERSECTIONS AND WATER CROSSINGS, AND ALSO PERSONALLY WOULD I LIKE FOR YOU TO -- I KNOW YOU SPOKE TO THE BOARD ABOUT THE AREA THAT MS. ALVAREZ SPOKE ABOUT.

BUT COULD YOU PUT SOMETHING IN WRITING FOR US THE NEXT TIME WE COME TOGETHER AS A BOARD TO KIND OF GO BACK OVER HOW WE APPROACH

[01:15:02]

SOME OF THE NEIGHBORHOODS? WE ALL LIVE IN NEIGHBORHOODS AND WE ANSWER TO OUR NEIGHBORS AND WE WANT TO HAVE AS MUCH INFORMATION AS WE CAN TO GIVE THEM AND FRANKLY AS WE'VE TALKED ABOUT I HOPE THAT THE CITY COUNCIL IS WILLING TO CONSIDER, NOBODY LIKES TO SAY IMOND ELECTIBONDELECTION.

BUT I WOULD LIKE FOR THEM TO CONSIDER A LARGER PACKAGE THAN $6.5 MILLION FROM THE STREET MAINTENANCE DIVISION.

WE CAN ONLY DO A SMALL PORTION OF THE WORK THAT NEEDS TO BE DONE IN THE CITY. ABOUT.

>> LET ME OFFER THIS UP AND PRIMARILY WORK TO MR. MOSES ON THOUGHTS. WHAT I WOULD LIKE TO DID IS REACH BACK OUT TO EACH OF YOU, FIND OUT WHAT'S A CONVENIENT TIME DURING THE WEEK AND MAYBE IN A COUPLE OF HOURS WE CAN ALL GEUN-HYE A VAN WE CAN TAKE YOU TO A NUMBER OF THESE INTERSECTIONS, WE THE CAN TAKE YOU TO A COUPLE OF REPRESENTED WORK ZONES AND I THINK WHAT WE WANT TO YOU SEIZE IS NOT JUST THE MILL AND OVERLAYS THAT YOU'RE SAYING BUT TO SIT THERE AND SAY GREG WHY NOT THIS AREA? ALL RIGHT? SO THE AREA THAT WE HEARD ABOUT THIS EVENING THAT WAS BOXED OFF BY THESE NUMBER OF ROADS, I'M VERY FAMILIAR WITH IT.

UNFORTUNATELY THOSE ROADS ARE BEYOND A MILL AND OVERLAY TREATMENT WHICH IS THE MOST AGGRESSIVE TREATMENT WE ARE ABLE TO PUT INTO THE SYSTEM AT THIS TIME AND STILL ACHIEVE GETTING A NUMBER OF ROADS. SO I THINK IF WE TOOK YOU AROUND TO SOME OF THESE I THINK IT WROTE REALLY HELP PARTICULARLY THE NEWER BOARD MEMBERS TO REALLY UNDERSTAND WHAT WE HAVE BEEN TALKING ABOUT FOR THE LAST FOUR AND A HALF YEARS, IS YOU'LL SEE THE SITUATION WE'RE DEALING WITH AND HOW WE ARE BEST APPROACHING THAT. I'D LIKE TO PULL THIS GROUP TOGETHER, I'M NOT SAYING NOW AND THE FIRST OF THE YEAR, WE COULD SURELY DO IT AFTER THE FIRST OF THE YEAR AS WEATHER PERMITS.

SO WE CAN GET ALL OF YOU TOGETHER AND YOU CAN SEE WHAT LOOKING AT WITH SOME OF THESE CONDITIONS.

I THINK THAT WOULD GO A LONG WAY FOR EVERYBODY INVOLVED.

>> THAT SOUNDS GOOD TO ME. >> ME TOO.

I COULD GO LOOK AT THE AREA BUT I DON'T HAVE THE STREET KNOWLEDGE TO KNOW WHAT YOU'RE TALKING ABOUT.

YOU COULD GIVE US THAT AND THEN WE COULD SAY OKAY.

>> I THINK WE COULD GO OUT TO A NUMBER OF REPRESENTED INTERSECTIONS, SUBDIVISION STREETS, I DON'T THINK WE NEED TO HAVE CITIZENS GIVING THEIR FEEDBACK.

THEY'RE GOING TO GIVE YOU THAT AS BOARD MEMBERS.

I THINK IT'S IMPORTANT FOR YOU TO KNOW WHEN YOU LOOK AT A PARTICULAR STREET, WHY CAN'T WE DO A PARTICULAR ROAD TREATMENT AT THIS POINT IN TIME IN THE LIFE CYCLE OF THAT ROAD, WHAT ARE WE LOOKING AT COST WISE AND THE LIKE.

I THINK BY EDUCATING YOU A LITTLE BIT EVEN FURTHER THAN WE'VE HAD A COUPLE OF WORKSHOPS AND STUFF, I THINK IT WILL -- WE'VE HAD SOME TURNOVER IN THE BOARD UNFORTUNATELY, THAT WILL GO A LONG WAY. SO ALLOW US TO REACH BACK OUT TO YOU, SCHEDULE THAT LIKE I SAID WE'LL ALL CONVENE IN A VAN, BE A PUBLIC MEETING, WE'LL INDICATE THE AGENDA OR WHERE WE'RE GOING TO BE AT CERTAIN POINTS IN TIME SO IF THE PUBLIC WANTS TO FOLLOW US THEY CAN DO THAT AND THEY CAN HEAR THE SAME INFORMATION.

LIKE I SAID WE WANT TO BE VERY SEAMLESS TO ALL OF PU.

>> THAT IS A GREAT IDEA FOR US TO GET TOGETHER AS A BOARD AND POST A MEETING, IN ADDITION TO THE INTERACTION E-INTERSECTIONS AND POSSIBLE WATER CROSSINGS WITHOUT TAKING ALL DAY I WOULD LIKE FOR YOU TO SHOW US SOME OF THE WORK THAT HAS BEEN COMPLETED AND SOME OF THE AREAS, WHAT MS. ALVAREZ TALKED ABOUT THAT DON'T NECESSARILY FIT IN THIS PROGRAM BUT THEY STILL NEED TO BE DONE. AND THAT COULD BE POSSIBLY PRESENTED TO THE COUNCIL IN A IMOND PACKAGE OR SOME OTHER MEANS OF FUNDING RATHER THAN IN THIS PARTICULAR PROGRAM.

I THINK THAT'S A GREAT IDEA FOR US TO DO THAT.

YOU'LL REACH OUT TO US TO TRY TO SCHEDULE SOMETHING SOMETIME

AFTER THE FIRST OF THE YEAR. >> WE WILL.

I WANT TO MAKE SURE WE DON'T JUST HAVE A QUORUM, BUT ALL OF YOU THERE. I THINK IT'S IMPORTANT THAT WE HAVE 100% PARTICIPATION. LIKE I SAID IT WOULD BE SOMETHING WE COULD DO DURING A WEEKDAY FOR A COUPLE OF HOURS, I

THINK WE CAN COVER THAT. >> I APPRECIATE YOU HOLDING MY

HAND ON THE MATTER. >> HE'S NOT HOLDING YOUR HAPPENED. HE'S HOLDING ALL OF OUR HANDS.

[4. Accountability Annual Report 2020-2021 - Receive a Report, Hold a Discussion and Public Hearing, and Take Action on the Street Maintenance Advisory and Appeals Board Accountability Annual Report (G. McCaffery).]

THANK YOU MR. MCCAFFREY. NEXT ITEM ON THE AGENDA IS THE ACCOUNTABILITY ANNUAL ERROR FOR 2020, 2021.

WE'LL RECEIVE THE REPORT HOLD A DISCUSSION HAVE A PUBLIC HEARING

[01:20:01]

AND TAKE ACTION ON THE STREET MAINTENANCE ADVISORY BOARD ACCOUNTABILITY ANNUAL REPORT. MR. MCCAFFREY.

>> RIGHT. SO THIS REPORT -- EXCUSE ME MY FINGERS ARE A LITTLE QUICK AT THE TRIGGER HERE.

THIS REPORT IS REQUIRED BY ORDINANCE OF THE BOARD TO PROVIDE A REPORT OF YOUR ACTIVITIES AND ACTIONS DURING PAST YEAR. WHAT WE'VE INCLUDED IN YOUR PARKT IS A MEMORANDUM THAT I GENERALLY DEVELOPED ON YOUR BEHALF THAT IS PROVIDED TO ROBERT HANNAH, THE CITY MANAGER, AND WHAT IT DOES IS IT OUTLINES YOUR MEETINGS THAT HAVE TAKEN PLACE, SO YOUR BOARD HAS HELD TWO MEETINGS THIS PAST YEAR.

YOU HAD ONE IN OCTOBER, ONE IN MARCH.

THE ONE IN FEBRUARY WAS CANCELLED, WE DIDN'T HAVE A QUORUM, WE CANCELLED THE ONE IN JUNE BECAUSE THERE WAS NO NEED FOR IT. WE HAVE OUTLINED ANY ACTIVITIES, ALTHOUGH IN PRIOR YEARS YOU HAD A NUMBER OF THEM, TOOK ACTION ON INDIVIDUALS APPEALING THERE AS FAR AS TRIP FACTOR WHICH IS THE WAY THAT WE ASSIGN AS FAR AS THEIR TRIP MAINTENANCE PHI RATE AS IT RELATES PRIMARILY TO COMMERCIAL CUSTOMERS.

AND WE'VE NOT HAD ANY OF THAT. THE OTHER ITEM THAT IS INCLUDED IN THAT IS STRAIGHT ACTIVITIES, WE'VE GIVEN YOU A LIST OF THE PROJECTS THAT YOU HAVE APPROVED, WHERE THOSE PROJECTS, WHERE THE LIMITS ARE THOSE PROJECTS, WE HAVE IDENTIFIED THE PROJECT YEAR AND WE'VE IDENTIFIED THE FUNDING SOURCE.

I'M HAPPY TO SAY A GOOD MAJORITY OF THE PRODUCTS IN 2021 ARE ALMOST SUBSTANTIALLY COMPLETE. THE ONLY PRODUCTS THAT REMAIN WE CALL IT THE BONUS WORK ZONES, THOSE ARE THE ONES THAT BECAUSE WE GOT SUCH GOOD PRICINGS, THERE IS A WORK ZONE ON THE NORTH AND SOUTH END, I BELIEVE WE'RE ABOUT 25% BE THEREABOUTS, OUR CITY ENGINEER SCOTT CHANDLER IS IS NODDING HIS HEAD.

WE GIVE YOU A FINANCIAL STATEMENT, GENERATED BY THE FINANCE DEPARTMENT. IT SHOWS YOU THE TWO PRIMARY FUNDING OR MEANS OF DOLLARS THAT ARE BEING GENERATED WITHIN THE STREET MAINTENANCE FEE, EXCUSE ME THERE IS ACTUALLY THREE.

A RESIDENTIAL COMPONENT, COMMERCIAL COMPONENT AND UNIVERSITY COMPONENT. AND THEN IN THERE THERE ARE PRIMARILY TWO EXPENDITURE ITEMS, FEE COLLECTED ON A MONTHLY BASIS AND THEN ALLOCATION OF MONEYS THAT ARE USED BY THE STREET SERVICES DIVISION, THEY USE THOSE FOR CRACK SEALING, POTHOLE PATCHING, ALSO MINOR REPAIRS AND ANY WINTER MAINTENANCE.

JUST FOR INFORMATION WE'VE INCLUDED A MEMORANDUM FROM THE STREET MAINTENANCE OR EXCUSE ME THE STREET SERVICES MANAGER, RODNEY ABILA AND HE SORT OF JUST OUTLINED TO YOU ALL OF THEIR WORK ACTIVITIES. THIS IS FOR INFORMATION ONLY.

THE BOARD DOES NOT TAKE ANY ACTION, WE JUST WANT YOU TO KNOW WHAT'S BEEN GOING ON THERE. I WILL SAY THEY ARE VERY CHALLENGED TO SPEND THEIR MAINTENANCE MONEYS BECAUSE WE ARE VERY CHALLENGED ON TRYING TO FILL VACANCIES WITHIN THAT PARTICULAR DIVISION AND WE'RE COMPETING WITH UNFORTUNATELY OTHERS THAT WANT CDL DRIVERS, THEY ARE A PREMIUM RATE NOW AS WE ALL KNOW, YOU CAN EVEN HEAR IT AT THE NATIONAL LEVEL.

WE DID DO SOME SIGNIFICANT CHANGES THOUGH OVER THE PAST YEAR WITHIN THEIR STREET SERVICES DIVISION.

WE ARE AGGRESSIVELY DOING MUCH MORE CRACK SEALING THAN WE HAVE IN THE PAST, SO I'M VERY HAPPY TO REPORT THAT.

THAT IS A VERY GOOD THING BECAUSE DOLLAR PER DOLLAR, THAT IS THE BEST MAINTENANCE DOLLAR CAN YOU SPEND ON ANY KIND OF STREET SYSTEM IS CRACK SEALING. AS YOU SEE IN HERE, IF YOU HAVE READ IT, DID THE CITY HAS PATCHD OVER 30,000 POTD HOLES, OKAY? THAT IS A TREMENDOUS NUMBER. THE IMPORTANT THING TO REMEMBER ABOUT A POTHOLE, ALL RIGHT IT IS TEMPORARY.

IT IS NOT PERMANENT. IT DOES NOT MATTER IF WE GO IN THERE AND SAW CUT IT AND WE PUT OIL ADHESIVE AS FAR AS ALONG THE EDGE AND WE PATCH IT, IT IS STILL A HOLE.

NOT ONLY HAS THE ASPHALT FAILED BUT THE BASE BELOW THAT ROAD HAS FAILED. THE ROAD IS IN FAILURE THE

[01:25:08]

OBJECTIVE OF FILLING A POTHOLE IS TO PROVIDE A SERVICEABLE SURFACE. NOT A PERSPECTIVE SURFACE.

WE USE STUFF CALLED BUBBLE GUM OAR UPM, IT'S VERY STICKY, WE CAN PATCH POTHOLES WHEN IT'S RAINING OR SNOWING AND SOMETIMES WE DO, WE THAT ROAD OPEN AND KEEP IT OPEN.

I WANTED YOU TO BE AWARE OF THAT.

THE OTHER ITEM IN YOUR PACKET IS, IT'S AN ENGINEERING SUMMARY TO GIVE YOU AN IDEA OF WHERE WE'RE AT WITH ALL OF OUR PROJECTS. IT IS A TABLE THAT BASICALLY LOOKS LIKE THIS. YOU GUYS HAVE ALL PROBABLY SEEN IT. IT WILL SHOW YOU THE PROJECT.

IT WILL SHOW YOU AS FAR AS WHERE WE'RE AT WITH THE PROJECT.

LIKE I SAID WE ARE ESSENTIALLY COMPLETED WITH ALL OF THE 21 PROJECTS EXCEPT FOR TWO. THOSE ARE -- SHOULD BE COMPLETED WOULD I BELIEVE IN THE NEXT MONTH.

WE ARE IN THE MIDST OF DESIGNING AS FAR AS A COUPLE OF PROJECTS, THIS COMING YEAR, WE HAVE SOME WORK ZONES THAT WE'RE GOING TO BE GETTING OUT FOR BID. WE ALSO HAVE A NEW PRODUCT, IF YOU RECALL, WE PRESENTED TO YOU THIS HA 5 PRODUCT, WE'RE EXCITE DOAD SEE WHAT HAPPENS BECAUSE WE HAVE SEEN A NUMBER OF OUR SISTER CITIES INVEST MILLIONS OF DOLLARS INTO THIS PROGRAM.

AND WE IN ABILENE ARE GOING TO BE LOOKING AT INVESTING ABOUT $500,000 IN THIS KIND OF MATERIAL AND SEE IF INDEED IT WILL DO WHAT IT IS DOING IN OTHER CITIES WHICH IS EXTENDING THE LONGEVITY OF SOME ROADS. SO THAT'S IN SUMMARY THAT'S WHAT YOU HAVE AS FAR AS WITH THIS ACCOUNTABILITY REPORT.

AND WITH THAT I'D BE HAPPY TO AFNANSWER ANY QUESTIONS.

>> ANY YES, QUESTIONS FOR MR. MCCAFFREY ON THE ACCOUNTABILITY REPORT? IT IS A LOT OF INFORMATION.

IT IS DIFFICULT TO DIGEST ALL THE INFORMATION HE'S GIVEN US.

BUT IF YOU'VE DRIVEN AROUND TOWN I HOPE YOU'VE SEEN SOME OF THE STREET IMPROVEMENTS THAT HAVE BEEN MADE IN VARIOUS PARTS OF THE CITY. I'VE TOLD MR. MCCAFFREY A NUMBER OF TIMES WITH THE STAFF THAT HE HAS AND GETTING THE WORK OUT AND GETTING IT IN THE GROUND, I KNOW THERE'S STILL A LOT OF WORK LEFT TO DO. BUT I TOLD HIM I'M VERY THANKFUL FOR THE WORK THAT'S BEEN DONE AND THE STREETS THAT HAVE BEEN IMPROVED AND WE JUST NEED TO CONTINUE ALONG THAT PATH.

SO IF THERE'S NOT ANY QUESTIONS FOR MR. MCCAFFREY FOR THE ACCOUNTABILITY REPORT, WE'LL OPEN IT UP FOR PUBLIC COMMENT CONCERNING THE ACCOUNTABILITY REPORT.

>> THANK YOU BOARD, ONCE AGAIN DAVID SCHWARTZ.

FOR THE PEOPLE OUT IN TV LARND WHO ARE WATCHING THIS, MR. MCCAFFREY, I WOULD SUGGEST HAVING GRAPHICS ACONCERNS THE EXPENDITURES AND ANY BALANCE. CITY MANAGER HANNAH SAID, QUOTE UNQUOTE, I'M GOING TO SPEND EVERY DOLLAR OUT OF THE FUND AND GOING TO GET CURBS AND GUTTERS ON BID BEFORE SEPTEMBER 30TH.

SO I TRIED TO INQUIRE ABOUT THAT.

MR. RICE SAID THAT HE INDICATED THAT IF ANY FUND BALANCE LEFT, IT ROLLED OVER. I WAS UNDER THE IMPRESSION WHEN WITH IT HIT SEPTEMBER 30TH THAT WAS IT.

IF THERE WAS ANY FUND BALANCE LEFT YOU COULD NOT USE IT.

BUT MR. RICE INDICATED IT WOULD ROLL OVER.

SO I WOULD SUGGEST TO IN MCCAFFREY THAT IN THE FUTURE REPORTS THAT YOU DO HAVE A GRAPHIC OF WHAT PEOPLE CAN SEE POSSIBLY IN WATCHING THIS TODAY FUAT AFUTURE DATE, IF THERE WASY BALANCE LEFT TO ROLL OVER. AND AS MR. MCCAFFREY INDICATED POSSIBLY THE NEW SURVEY WOULD BE FINISHED IN DECEMBER.

I FEEL CERTAIN, I'VE BEEN TOLD AND I CAN'T NAME THE SOURCE, BUT I BELIEVE THERE WILL BE A BOND IN THE FUTURE, MAY 222022, 2022T SOME STREETS FIXED. I CANNOT SAY WHAT THAT SOURCE THAT TOLD ME WAS, BUT THAT APPEARS WHAT THEY'RE DOING THAT SURVEY FOR TO GET AN IDEA. I KNOW ORIGINALLY THE SURVEY WAS $377 MILLION IN 2016. YOU KNOW, EVERYTHING GOES UP.

IT'S LIKE ANYTHING TO DO WITH THE GOVERNMENT.

WHETHER IT'S THE FEDERAL GOVERNMENT, STATE OR LOCAL.

YOU TELL IT'S GOING TO COST THIS MUCH TODAY, WHEN YOU ACTUALLY FINALLY GET THE CONTRACTS OUT, YOUR COST IS NEVER THE SAME.

YOU CAN EVEN USE THAT ABOUT THE HOTEL THEY'RE GOING TO MAKE THE

[01:30:01]

GROUNDBREAKING. IT WAS ORIGINALLY GOING TO BE $66 MILLION, NOW IT'S 80 SOME MILLION.

IT'S THE SAME AS STREETS, HE MENTIONED YOUR ASPHAL GOING UP FROM 80 A TO BE TO MAYBE AS MUCH AS $120.

I FEEL CERTAIN THAT THE COUNCIL WILL PROBABLY COME BACK TO THE VOTERS NEXT YEAR IN MAY AND SAY, WE'RE DOING A GOOD JOB ON THE STREETS BUT WE NEED ADDITIONAL BOND MONEY TO PUT OUT TO DO IT.

BECAUSE THERE'S SEVERAL STREETS ALL OVER TOWN THAT ARE IN NEED.

LIKE YOU SAID, WHEN YOUR KITTY IS THIS BIG AND LIKE YOUR, MR. MCCAFFREY SAID THAT SOME STREETS ARE BEYOND REPAIR.

IN OTHER WORDS THEY'RE GOING TO BE STRIPPED DOWN ALL THE WAY.

AND THAT'S GOING TO COST A LOT OF MONEY.

AND I FEEL CERTAIN THAT'S WHY. IS THE BOND IS COMING UP.

THANK YOU VERY MUCH. >> ARE THERE ANY OTHER PUBLIC COMMENTS CONCERNING THE ACCOUNTABILITY ANNUAL REPORT?

>> CYNTHIA ALVAREZ. I GET IT'S MORE SO FOR HANNAH UNLESS YOU GUYS ACTUALLY CAUGHT IT.

HE MENTIONED THE AMOUNT OF POTHOLES THAT HAD BEEN FILLED.

DO YOU MIND REPEATING THAT MR. MCCAFFREY?

>> 30,000. >> 30,000.

COULD YOU TELL ME IF IT'S 30,000 POTHOLES DOES THAT MEAN, COULD YOU TELL ME THE AMOUNTS OF STREETS, YOU SAY POTHOLES MEANS THE STREETS ARE FAILING. HOW MANY STREETS IN ABILENE THAT ARE FAILING DUE TO P POTHOLES? DO YOU FACTUALLY KNOW HOW MANY

STREETS ARE FAILING? >> I'D HAVE TO GET SOME CLARIFICATION FROM MR. MCCAFFREY ON THE LOGIC BUT

I'D LET HIM SPEAK ON THAT. >> THERE ARE VARYING DEGREES OF

FAILING. >> WE DON'T REALLY CLASSIFY THEM AS FAILING. WE RATE STREETS ON A SCALE OF 1 TO 100 AND WE USE A PAVEMENT CONDITION INDEX WHICH IS A NUMBER SAN ASSIGNED TO EACH BLOR SEGMENT.

WE DO HAVE AN AVERAGE OF WHAT OUR PCI IS CITYWIDE.

OUR PCI IS HOVERING BETWEEN 55 AND 60.

THAT INDICATES THAT HALF OF OUR ROADS ARE CONSIDERED FAIR OR POOR. OKAY, AND THE OTHER 50% OF OUR ROADS ARE CONSIDERED GOOD TO EXCELLENT.

A GOOD MAJORITY OF THOSE ROADS ARE RESIDENTIAL.

BUT WE DON'T REALLY HAVE ANY THAT ARE -- WHEN YOU LOOK AT POTHOLES, YOU KNOW WE LOG THOSE THROUGH A WORK TABLET, AS EVERY TIME WE PATCH A POTHOLE. NO MATTER HOW SMALL HOW LARGE.

SOMETIMES THAT SAME POTHOLE COULD GET LOGGED THROUGHOUT A YEAR, IT'S TEMPORARY, IT POPS OUT, WE PUT IT BACK DOWN.

IT COULD GET LOGGED HALF A DOZEN, DOZEN TIMES.

OKAY? TO ANSWER YOUR QUESTION NO, WE COULDN'T SAY HEY WE HAD THIS MANY STREETS THAT ARE FAILURE OR FAILED. WE HAVE A NUMBER, WE CAN SURELY QUANTIFY IT ON THE NUMBER OF STREETS THAT ARE POOR.

THE NUMBER OF STREETS THAT ARE FAIR.

THOSE THAT ARE GOOD AND THOSE THAT ARE EXCELLENT.

WE'VE SHARED THAT INFORMATION AT TWO CITY COUNCIL RETREATS THAT I KNOW OF, IN THE LAST YEARS. I DO KNOW THAT WHEN FUGO PRESENTED FINDINGS, WE'RE GOING INFORMATION IN THAT SAME FORMAT THIS DECEMBER. THERE IS INFORMATION OUT THERE THAT IS IN THE CONDITION OF OUR ROADS.

I WILL SAY IN SUMMARY WHEN YOU LOOK AT OUR SISTER CITIES, AT LEAST FROM WHAT I'VE SEEN FROM THE EARLY CONDITIONS, YES, ABILENE'S ROADS ARE WORSE DHAN OTHERS.

AGAIN IT COMES DOWN TO HOW YOU PRIORITIZE THE INVESTMENT OF WHAT YOU PUT INTO THAT AS WELL, AS WELL AS JUST THE USE OF THOSE

ROADS. >> THANK YOU MR. MCCAFFREY.

>> THANK YOU SO I GUESS I SHOULD MAYBE REPHRASE THE QUESTION.

IF EVERY STREET -- DO YOU SOMEWHERE A NUMBER AS FAR AS LIKE IF THE STREET HAD A POTHOLE DO WE HAVE A NUMBER AS FAR AS HOW MANY STREETS IN ABILENE HAVE POTHOLES? WE DON'T HAVE THAT NUMBER. OKAY.

>> THANK YOU MS. ALVAREZ. ANY OTHER PUBLIC COMMENTS? SEEING NONE WE'LL CLOSE THE PUBLIC COMMENT PERIOD.

I'LL ENTERTAIN A MOTION TO ASK MR. MCCAFFREY TO SUBMIT THE ACCOUNT ACT ANNAL REPORT TO THY COUNCIL.

>> I'LL MAKE THAT MOTION. >> I'LL SECOND.

>> ANY OTHER DISCUSSION. RUTH.

[01:35:03]

>> MR. MCCOY. YES.

MR. LANHAM. MR. PAYARES.

YES, MR, YES, IN DEVEREAUX, MR. MOSES.

[5. Future Meeting Dates: Receive a Report, Hold a Discussion and Public Hearing, and Take Action on Possible Action on Future Meeting Dates (G. McCaffery).]

YES. >> THAT INCLUDES THAT ITEM.

FUTURE MEETING DATE. MR. MCCAFFREY YOUR NAME IS

LISTED THERE. >> SO JUST REAL QUICK.

WHAT WE'RE LOOKING FOR THE BOARD TO DO IS SETTLE ON SOME TENTATIVE DATES FOR FUTURE MEETINGS FOR OTHE THE 2022 CALER YEAR IS WHAT THIS IS. THEY'RE NOT SET IN STONE.

WHAT WE TRY TO DID IS STAGGER IT IN BETWEEN THE CITY COUNCIL MEETINGS THAT ARE HELD WITHIN THIS SAME CHAMBER AS WELL AS TO AVOID ANY OTHER BOARDS OR COMMISSIONS.

SO WHAT WE'RE LOOKING FOR IF WE CAN OBTAIN IT FROM ALL OF YOU IS, IF YOU AREN'T AGREEABLE AS FAR AS A PARTICULAR MEETING DATE IN JUNE AND THEN ALSO A PARTICULAR MEETING DATE IN SEPTEMBER. AND WE'VE GIVEN YOU A COUPLE OF OPTIONS. THOSE ARE BASICALLY THE THURSDAYS THAT ARE OPPOSITE OF THE CITY COUNCIL.

AND WE'RE LOOKING TO HOLD THE MEETINGS HERE AND WE WOULD CONTINUE TO HOLD IT FROM 5:30, BEGINNING AT 5:30.

>> SO THE DATES THAT YOU HAVE LISTED AS POTENTIAL DATES FOR MEETING WOULD BE JUNE THE 2ND OR JUNE THE 16TH OF 22, SEPTEMBER THE 1ST, 15TH OR 29TH OF 22.

>> THAT'S CORRECT. >> ANY BOARD MEMBERS HAVE ANY COMMENTS ABOUT ANY OF THOSE DATES?

>> JUST KIND OF TAKE IT DAY BY DAY.

>> YEAH, YOU PUT IT ON YOUR CALENDAR AND SEE IF IT WOULD WORK. DOES ANYBODY HAVE ANY OF THOSE DATES THAT YOU SEE ON YOUR CALENDAR THAT YOU CANNOT MAKE

ANY OF THOSE DATES? >> NOT AT THIS PARTICULAR TIME.