[1. Minutes: Review a Report, Hold a Discussion and Public Hearing and Take Action on Approving the Minutes of the meeting held on October 14, 2021.\]

>> EXCUSE ME. >> THAT IS THE ONE SLIDE. SO THE MEETING MINUTES, I'M MAX JOHNSON, THE NEW DIRECTOR OF PUBLIC WORKS FOR THE CITY. THE MINUTES ARE IN YOUR PACKETS. THAT IS WHERE I WILL EXIT STAGE LEFT.

>> WOULD ANY CITIZEN LIKE TO PUBLIC HEARING, WOULD ANY CITIZEN LIKE TO MAKE A COMMENT ON THE MINUTES? SEEING NONE, I'M GOING TO CLOSE THE PUBLIC HEARING ON THE

MINUTES. NEED A MOTION AND A SECOND. >> MOVE THAT THE MINUTES BE

APPROVED. >> SECOND. >> OKAY.

RUTH, TAKE THE VOTE. >> MR. MCCOY. >> YES.

>> MR. LANHAM. >> YES. >> MR. TODD.

>> YES. >> MR. DEVEREUX. >> YES.

[2. Abilene Roadway Network Inventory: Receive a Report and Hold a Discussion and Public Hearing on the Abilene Roadway Network Inventory (Scott Chandler).]

>> MR. LUBIN. >> YES. >> MR. MOSES.

>> YES. >> SECOND ITEM, ABILENE ROADWAY NETWORK INVENTORY.

MR. CHANDLER, THE CITY ENGINEER WILL MAKE THIS REPORT. GOOD EVENING, REAL QUICK, WE, THE CITY OF ABILENE CONTRACTED WITH A COMPANY CALLED, THEY WERE UNDER CONTRACT JULY 29TH OF 2021. THEY DID THEIR MAIN DRIVING OF ALL OF THE CITY STREETS BETWEEN SEPTEMBER AND OCTOBER OF 2021. THEY COVERED 1396 LANE MILES OF STREETS FOR THE CITY, WHICH PRETTY WELL COVERED OUR WHOLE NETWORK OF CITY STREETS. AND EQUATES TO ABOUT 630 CENTER LINE MILES OF STREET THAT THEY DID. WANT TO TALK ABOUT THEIR METHOD A LITTLE BIT. WE'RE GOING IN BASICALLY ON A PAVEMENT CONDITION INDEX, THAT IS A NUMBER THAT A LOT OF CITIES LOOK TO TO EVALUATE THEIR PAVEMENT CONDITION ACROSS THE BOARD. IT'S BASICALLY STARTING OUT WITH A SCORE OF 100, BEING A PERFECT STREET, AND THEN IT HAS DEDUCT STRESS FOR DIFFERENT TYPE OF DISTRESSES, THAT WILL LOWER THAT NUMBER TO A LOWER SCORE. SO 100 WOULD BE PERFECT.

AS IT STARTS GETTING AGE, CERTAIN AMOUNT OF CRACKING, CERTAIN AMOUNTS OF BASE FAILURE, DIFFERENT TYPES OF FAILURES ARE ANALYZED AND EACH ONE OF THOSE HAVE A WAY TO DEDUCT OFF THAT 100 SCORE. AT THE VERY BOTTOM THERE -- IN GENERAL TOO, A LOT OF TIMES YOU'LL SET A SCALE WHERE IT'S DESCRIBED FROM A GOOD CONDITION, SATISFACTORY CONDITION, FAIR, POOR, VERY POOR, SERIOUS OR FAILED CONDITION.

THAT IS A LITTLE ARBITRARY. BUT THERE IS USUALLY A SCALE AND I'LL SHOW YOU HERE IN JUST A MINUTE THAT YOU TIE A SPECIFIC RANGE OF PCI TO THAT CONDITION RATING.

ABILENE'S OVERALL NETWORK PCI SCORE WAS 46. AND WE'LL TALK ABOUT WHAT THAT MEANS. AS YOU CAN SEE, LIKE I MENTIONED, FOUR SOUND BAD AND IT'S CERTAINLY NOT IN THE BEST SHAPE, BUT IT'S ABOUT CENTERED, WORSE CASE STREETS DOWN TO A FAIL, THAT WOULD BE A BELOW 10. FOUR IS IN THE RANGE FROM 40 TO 54.

AND THEN OBVIOUSLY, YOUR BEST STREETS ARE IN 85 TO 100 RANGE ON YOUR PCI.

YOU CAN KIND OF SEE WHERE THAT WORKS IT WAY FROM GOOD TO BAD. OKAY.

GOING TO GET INTO THE -- NOT GOING TO GET INTO THEIR FULL REPORT TOO MUCH.

JUST THE HIGHLIGHTS TONIGHT. I THINK SOME TAKE-AWAYS IS THAT OUR ATRIALES AND COLLECTOR STREETS HAVE A LARGER PERCENTAGE OF STREETS CLASSIFIED FAIR TO GOOD.

BECAUSE THEIR PCI RANGES ARE HIGHER. MOST OF THEM ARE GREATER THAN 55. AND SO THAT MAKES SENSE BECAUSE THOSE STREETS CARRY MORE TRAFFIC. THEY USUALLY ARE IN HIGHER SPEEDS, SO THERE'S MORE COMPLAINTS IF THOSE STREETS FALL DOWN TO A LOWER SCORE. ABILENE HAS DONE REAL WELL RECOGNIZING THOSE ARE THE STREETS THAT IMPACT THE MAJORITY OF OUR CITIZENS THAT DRIVE ON THEM, SO WE'VE TAKEN A LITTLE BIT BETTER CARE OF THOSE BECAUSE OF THAT.

[00:05:03]

AND THEN ALSO, THOSE STREETS ARE ALSO TYPICALLY DESIGNED TO CARRY A LOT MORE TRAFFIC AND SO THEY'RE THICKER PAVEMENT SECTIONS. SO THEY GENERALLY LAST LONGER ANYWAY, THAN YOUR RESIDENTIAL. THE DOWNSIDE IS THAT THE LOCAL STREETS THAT MAKE UP 67 PERCENT OF THE NETWORK HAVE THE LARGEST PERCENTAGE THAT ARE IN THE POOR TO FAIL CATEGORY, WHICH IS PCI IS LESS THAN 54. SO OUR OVERALL NETWORK BEING 46, MOST OF OUR LOCAL NETWORK STREETS ARE PULLING DOWN OUR AVERAGE NUMBER FOR THE WHOLE NETWORK.

>> I WANT TO TALK REAL QUICK ABOUT KIND OF THE BUDGET NEEDS. AND REALLY HONE IN ON SPECIFICALLY THAT I'VE GOT TWO CHARTS UP HERE, ONE SHOWS THE AMOUNT OF REHABILITATION AND RECONSTRUCTION DOLLARS, WHICH BECAUSE WE'RE KIND OF CENTERED IN OUR CONDITION, WHERE WE DON'T HAVE A LOT OF STREETS THAT ARE IN GOOD CONDITION, WE HAVE NOT NECESSARILY A LOT OF STREETS IN OUR COMPLETELY FAILED CONDITION, MOST OF OUR WORK NEEDS TO BE -- FALLS IN THE CATEGORY OF REHABILITATION AND RECONSTRUCTION. AS YOU CAN SEE, THE NUMBER IS GREAT, $343 MILLION, WOULD BE THE TOTAL NETWORK NEEDS. NOW I'LL TALK JUST A SECOND ABOUT THAT. WE BASICALLY IDENTIFIED THE DECISION TREE THAT TELLS US THAT IF YOU ARE IN A PCI RANGE OF OF A GIVEN RANGE, THEN THAT STREET WOULD NEED A CERTAIN TREATMENT, THAT TO BRING THAT PCI UP. NOT NECESSARILY TO 100 EVERY TIME, BUT WOULD HAVE THE GREATEST IMPACT FOR THE PCI. AND THAT HAS A DOLLAR AMOUNT THAT IS ASSOCIATED WITH THAT. SO WHEN YOU SEE THE PROJECTED DOLLARS, WHAT IT'S SAYING IS THAT AT EVERY LEVEL, A STREET WILL NEED DOLLARS PUT INTO IT, TO PUSH THIS PCI.

AND IF EVERYTHING GOT THE NEED THAT IT NEEDED TODAY, THOSE ARE THE DOLLARS THAT IT WOULD TAKE TO APPLY THAT TREATMENT TO BRING THAT PCI UP TO WHERE IT NEEDS TO BE.

THE REASON I CIRCLED THE TABLE AT THE BOTTOM, IS ONCE AGAIN, MOST OF OUR STREETS RIGHT NOW NEED SOMEWHERE IN THE RANGE OF A SLURRY SEAL MICRO SURFACE, A MILL AND FILL REHABILITATION OR A FULL RECONSTRUCTION. SO THEIR RECOMMENDATION WAS YOUR NEEDS ARE RIGHT HERE IN THE CENTER AND THAT IS WHERE YOU NEED THE MAJORITY OF YOUR MONEY, SO THEY RECOMMENDED A 30 PERCENT, 30 PERCENT, 37 PERCENT SPLIT, WHICH ALMOST GETS THE 100 PERCENT OF ANY FUNDING LEVEL THAT YOU HAVE TO GO TOWARD THAT PIECE OF THE -- TO GO TOWARD THAT PERCENTAGE, THAT KIND OF TREATMENT. DOES THAT MAKE SENSE? DO Y'ALL HAVE ANY QUESTIONS ON THAT? Y'ALL STOP ME IF YOU HAVE QUESTIONS ALONG THE WAY.

WOULD NOTICE THAT THE NETWORK PROJECTED RIGHT NOW, WITH OUR CURRENT FUNDING LEVEL, OF OUR STREET MAINTENANCE FEE RIGHT NOW, IF WE HAMMER AWAY THE BEST WE CAN, THEY'RE STILL PROJECTING THAT WE'RE GOING TO DROP TEN PCI POINTS BY 2032. BASED ON CURRENT FUNDING.

AND OF COURSE, THAT KIND OF GOES ALONG WITH THEIR RECOMMENDATION THAT AN INCREASE IN FUNDING TO ADDRESS THIS POTENTIAL DROP WOULD BE NEEDED. SO OUR FUTURE PLANNING, WE'RE GOING TO TAKE THIS NETWORK DATA, WE'RE VERY FORTUNATE TO HAVE AT ONE POINT IN TIME WHAT OUR COMPLETE NETWORK LOOKS LIKE. WE'RE GOING TO UTILIZE THE NETWORK DATA TO DEVELOP A PLAN TO ADDRESS EVERY PERCENTAGE, OR I GUESS A PERCENTAGE OF EVERY STREET CONDITION CATEGORY BASED ON THE NEED. I KNOW IT'S BEEN SAID AT THIS PANEL BEFORE, I AGREE WITH IT, THAT YOU CAN'T NECESSARILY TACKLE WORST FIRST, BECAUSE IF YOU DO, THE STREETS THAT ARE IN BETTER CONDITION ARE GOING TO DEGRADE AND YOU'LL NEVER CATCH UP. HOWEVER, WITH THIS PLAN, I THINK WE AT LEAST KNOW THAT WE HAVE STREETS IN EVERY CATEGORY, SOME THAT ARE COMPLETELY FAILED, AND WE'RE GOING TO TRY TO DEVELOP A PLAN THAT WILL AT LEAST WORK ON TACKLING SOME OF THOSE STREETS THAT ARE IN FAILED CONDITION, WE STILL PROBABLY WILL TRY TO FIT THAT -- THOSE STREETS THAT ARE NOT TOO FAR GONE, BUT THAT WE CAN STILL DO REHAB ON, BEFORE THEY GET TO A FAILED CONDITION, BUT WE'RE GOING TO TRY TO MAP OUT A PLAN THAT WILL TACKLE EACH CATEGORY AND APPLY FUNDING TO

[00:10:08]

EACH CATEGORY AS A PERCENTAGE OF THE OVERALL BUDGET. WE CAN ALSO USE THIS DATA, SO IF SOMEONE CALLS THE OFFICE AND SAYS I LIVE ON SUCH AND SUCH STREET AS A CITIZEN, I SHOULD BE ABLE TO ACTUALLY TELL THEM, YES OR NO. AND WHERE THEY MAY RANK WITH ALL OF THE OTHER STREETS IN ABILENE, MAYBE GIVE THEM SOME THAT ARE WORSE THAN THEIRS OR MAYBE IDENTIFY SOME THAT ARE BETTER. OR AT LEAST GIVE THEM A RANGE AND SAY LOOK, YOUR STREET IS A 36, HOWEVER THERE MAY BE 15 OTHER STREETS THAT ARE IN WORSE CONDITION OR THE SAME CONDITION AS THEIRS. BUT I THINK THAT WILL PROVIDE US A TOOL SO THAT THEY KNOW WHERE THEY ARE IN THE NETWORK. DETERMINE THE MOST EFFECTIVE WAY TO MAINTAIN AND RAISE THE CITY'S NETWORK PCI, VERY SIMILAR, LIKE I MENTIONED, WE WANT TO WORK ON EVERY PCI RANGE AND APPLY WHATEVER TREATMENT WE CAN. WE WILL TRY TO TARGET, LIKE I SAID, INSTEAD OF DOING WORST FIRST, WE WILL TRY TO SEE WHAT IS THE BEST EQUATION TO GIVE THE MOST BENEFIT OF PCI TO RAISE THAT UP. THAT GOES WITH ANY FUNDING LEVEL WE HAVE. WE'RE GOING TO TAKE THE FUNDING LEVEL WE HAVE RIGHT NOW, TRY TO DO THAT. IF YOU GIVE US YOU KNOW, MORE FUNDING IN THE FUTURE, OR FUNDING COMES AVAILABLE IN THE FUTURE, WE WOULD OBVIOUSLY DO THAT SAME THING WITH WHATEVER LEVEL OF FUNDING THAT IS MADE AVAILABLE. AND THEN ON THE -- ALSO, THE PCI TREATMENTS IMPACTS, AS WE DO PROJECTS, AS THE PROJECTS THAT Y'ALL ALREADY PICKED OUT FOR 2023, THE ONES WE'RE WORKING ON RIGHT NOW, THAT YOU HAD PREVIOUSLY SELECTED, THOSE ARE GOING TO IMPACT OUR PCI, WE'LL NOW HAVE THE ABILITY TO INPUT THAT DATA AS WE DO, TO MAINTAIN A CURRENT PCI. IT WON'T SIT STALE, WE MAY WANT TO DO THAT TO HAVE A FULL NETWORK LOOK AGAIN AT SOME POINT, BUT WE'RE GOING TO BE STEADILY UPDATING AS WE DO TREATMENTS TO THE STREETS. WITH THAT, THAT IS ALL I HAVE. NO ACTION NEEDED ON THIS ITEM.

DO YOU HAVE ANY QUESTION? >> I DON'T KNOW HOW TO PHRASE THIS.

IS THERE A STANDARD, WE'LL SAY A STREET IS IN POOR CONDITION OR SLIGHTLY POORER THAN OTHERS, IS THERE A STANDARD AT WHICH YOU WANT TO BRING IT TO, LIKE SAY IF IT'S IN THE POOR RANGE, ARE YOU JUST LOOKING TO GET IT TO THE REPAIR UNTIL WE CAN THOROUGHLY ADDRESS IT LATER?

>> MOST OF THE TREATMENTS, WHEN IT GETS TO A FAILED CONDITION WILL NEED EITHER A PARTIAL REHABILITATION OR A FULL RECONSTRUCTION. AND LIKE I MENTIONED BEFORE, IF WE GET TO THAT LEVEL, IT'S GENERALLY TRYING TO GET THAT AS CLOSE TO 100 AS POSSIBLE.

IF WE'RE NOT COMPLETELY REBUILDING THE BASE, WE MAY CLAIM THAT THAT WOULD TAKE A LITTLE BIT OF PERCENTAGE OFF. BUT WE'RE REALLY TRYING TO TAKE THE LOWEST PCI AND BRING IT UP TO AS CLOSE TO 100 PERCENT AS POSSIBLE, A LOT OF TIMES YOU GET INTO 85 OR 90 PERCENT WITH A TREATMENT. ESPECIALLY IF IT'S IN THE FAILED CONDITION, WE'RE NOT GOING TO APPLY TREATMENT THAT WOULD TYPICALLY BE ON A STREET THAT IS IN 70 PERCENT BECAUSE

IT'S NOT GOING TO DO WHAT IT NEEDS TO DO. >> DO YOU HAVE A CERTAIN LIST

WE CAN LOOK AT, CERTAIN AREAS I CAN GO BY SOME DAY? >> SO WE BASICALLY -- WE'VE GOT THE FINAL REPORT A COUPLE OF WEEKS AGO. SOME OF THE THINGS WE NEED TO DO IS IMPORT. WE'RE GOING TO DO A DATA IMPORT SO THAT WE HAVE THE PCI RANGES AVAILABLE ON OUR GIS SYSTEM AND THEN ALSO IN OUR ASSET MANAGEMENT, WHEN WE GET TO THAT POINT AND WHEN WE ARE TO A LEVEL THAT WE START MAKING OUR PLAN, YES, WE'LL HAVE THAT DATA AVAILABLE. IT'S JUST KIND OF HOT OFF THE PRESS RIGHT NOW.

AND WE'RE GOING TO BE GETTING THAT DATA TOGETHER. >> ANY OTHER QUESTIONS?

>> ONE MORE QUESTION. HOW OFTEN DO WE DO CARTOGRAPHY? ONGOING PROCESS OR ONCE EVERY

FIVE YEARS? >> IT'S ABOUT A FIVE-YEAR PLAN. WHEN WAS THE LAST ONE DONE?

[00:15:05]

2016 IS WHAT COMES TO MIND. >> OKAY. I WAS JUST WONDERING.

>> I THINK MOST OF THE TIME THEY GIVE A RECOMMENDATION OF EVERY FIVE YEARS.

>> BECAUSE I KNOW THE CITY PAYS A PREMIUM, I WOULD SAY ON CARTOGRAPHY, SO I JUST WANTED TO GAUGE HOW OFTEN IT WAS DONE. BUT THAT ANSWERS MY QUESTION. THANK YOU.

>> WE CAN PUT THE DATA, IF WE DO A TREATMENT TO A STREET, WE KNOW WHAT THAT IMPACT IS, BUT THE STREETS THAT WERE ANALYZED THIS PAST YEAR WILL HAVE A NATURAL DEGRADE.

ALL THE STREETS WON'T NECESSARILY DEGRADE AT THAT RATE.

SO IF A STREET IS AT 34 TODAY, IT MAY HAVE A NATURAL PROGRESSION TO GO DOWN A COUPLE OF POINTS EVERY YEAR. BUT IF YOU COME IN AND YOU'RE A FIVE, THAT STREET MAY NOT HAVE NECESSARILY DOWNGRADED THAT MUCH. SOME MAY HAVE DEGRADED WORSE.

WE ARE PROJECTING OUR SYSTEMS TO SLOWLY DEGRADE OVER TIME. BUT HAVING THOSE SNAPSHOTS EVERY FIVE TO SEVEN YEARS KIND OF MAKE SURE YOU'RE ON THE RIGHT TRACK.

>> SCOTT, DOES THE HEAT THAT WE'RE HAVING NOW, DOES IT HAVE A BIG EFFECT ON OUR STREETS?

>> YEAH. REALLY YOUR FREEZE/THAW PROBABLY HAS PROBABLY THE WORST IMPACT. ESPECIALLY ON OUR RESIDENTIAL STREETS.

WET WEATHER ON STREETS THAT HAVE A THIN LAYER ASPHALT AND ALREADY HAVE CRACKING CAN GET THE BASE WET. THEN YOU HAVE FREE STYLE. WHICH WE DON'T HAVE TO DEAL WITH THAT AS OFTEN. BUT CERTAINLY THE HEAT BRINGS ANOTHER ASPECT.

>> 46 PERCENT SCORE, 46 SCORE, HOW DOES THAT COMPARE TO OTHER CITIES IN OUR SIZE RANGE AND HOW DOES IT LOOK -- HOW ARE WE -- ARE WE MAKING PROGRESS TO IMPROVE THAT AND PUT US UP IN A HIGHER RANGE OR IS THERE ANY DATA AVAILABLE TO LET US KNOW KIND OF WHERE WE'RE AT ON THAT?

>> WELL, THE CHARTS THAT THEY GAVE US PRETTY WELL SAID, IN TERMS OF OUR FUNDING NOW, ONCE AGAIN, I MENTIONED THEY'RE EXPECTING US TO FALL LOWER AND LOWER.

SO WE DEFINITELY NEED FUNDING. I DON'T KNOW THAT WE'RE -- THERE IS A LOT OF CITIES TARGETING, TRYING TO GET INTO THE 70 RANGE, WHERE YOU'RE IN THE GOOD, NOT PERFECT, BUT IN THE GOOD ACROSS YOUR WHOLE NETWORK. THAT IS SOMEWHAT OF A LOFTY GOAL. I THINK SOME OF THE ONES THAT YOU PULLED, MAYBE NOT NECESSARILY -- MAYBE SOME ARE BEING IN A BETTER CONDITION, BUT NOT NECESSARILY WHERE EVERYBODY ELSE IS DOING A LOT BETTER THAN THE CITY OF ABILENE.

IT'S A PROBLEM ACROSS EVERY CITY TRYING TO KEEP UP THEIR INFRASTRUCTURE.

>> THANK YOU. >> WHAT WE'RE HOPING TO DO, I KNOW THE BOARD HAS SELECTED SEVERAL MILL AND FILL PROJECTS. WITH THE PCI SCORES THAT WE'VE HAD AVAILABLE, WHEN PICKING OUR STREETS, SOME OF THE SCORES ARE LOWER, THEY'RE RESIDENTIAL STREETS.

ONCE IT'S GOT TO A FAIL CONDITION, IT NEEDS RECONSTRUCTION.

BUT WHAT WE FOUND IS WHEN WE LOOKED AT SOME OF THE ONES THAT WERE IN THAT LOWER RANGE, WE THINK WE COULD FIX THEM PRETTY CLOSE TO THE EQUIVALENT DOLLARS THAT WE USED FOR OUR MILL AND FILL. WE'LL TAKE MORE BASE REPAIR. WHAT I'M HOPING TO DO IS MAYBE LOOK A LITTLE CLOSER AND GRAB SOME OF THE STREETS THAT MAYBE WOULDN'T HAVE BEEN PROPOSED BEFORE. GO AHEAD AND TACKLE THEM WITH A MILL AND FILL.

PUT THE EXTRA DOLLARS FOR BASE REPAIR. THEN YOU'LL SEE SOME OF THE STREETS THAT ARE IN 30S GO UP TO 80 AND 90, THAT SHOULD IMPACT OUR PCI, MORE SO THAN TACKLING A STREET THAT MAYBE MORE OF A SUITABLE CANDIDATE AT 50 OR 40, YOU'RE STILL GOING TO GET THE SAME AMOUNT OF BUMP, BUT I MEAN, YOU'RE NOT TACKLING STREETS WITH THE LOWER SCORE TO BEGIN WITH. YOU GOT TO BE CAREFUL, THOUGH, BECAUSE YOU CAN GRAB SOME THAT COST YOU A LOT OF MONEY TO REBUILD AND THOSE ARE STILL SOME THAT WE NEED TO BE CAREFUL

ON PICKING OUT HOW MANY OF THOSE WE TACKLE EVERY YEAR >> IT SOUNDS LIKE OUR PCI DOESN'T NEED TO REALLY BE THE FOCUS, AS MUCH AS -- OR BECAUSE THE RESIDENTIAL OR THE LOCAL PULLS US DOWN SO FAR, WE'RE GETTING A HUGE IMPACT ON COLLECTOR AND ARTERIAL WORK AND IT DOESN'T NECESSARILY IMPACT OUR PCI, BUT IT IS DOING A GREATER GOOD FOR THE BIGGER

[00:20:05]

PART OF THE COMMUNITY THAT TRAVELS THOSE ROADS. I MEAN, I WOULD LIKE MY RESIDENTIAL ROAD AS WELL, BUT IT DOESN'T AFFECT AS MUCH IF YOU'RE COMING DOWN A MAJOR STREET. IT MAY BE GOING DOWN, BUT IT'S REALLY NOT (AUDIO CUT OUT) DEFINITELY GOES TO OUR REPAIR AND MAINTENANCE FROM OUR STREET DEPARTMENT

>> ARTERIALS AND COLLECTORS ARE THE ONES THAT YOU GENERALLY DRIVE ON AND TO MAKE THEM AS SAFE AS POSSIBLE. THAT IS THE WHERE THE INTERSECTION WOULD COME ON, IT MIGHT NOT RAISE THE PCIS, BUT THOSE ARE WHERE THE PUBLIC IS GOING ACROSS AND SEEING, IF YOU HAVE INTERSECTIONS THAT ARE HEAVILY DAMAGED, REPAIRING THOSE ARE A SIGNIFICANT NEED

>> FOR THE WORK THAT HAS BEEN DONE ON SOME OF THE STREET, IT'S REALLY GREAT.

>> INTERSECTIONS ALSO ARE WHERE OUR WATER GETS CARRIED, WHENEVER WE DO HAVE RAIN.

SO REPAIRING THOSE, WILL SIGNIFICANTLY IMPACT THE SAFETY OF THE CITIZENS.

>> OBVIOUSLY SAFETY AT INTERSECTION, THAT IS WHERE CONFLICT POINT HAPPENS AS WELL, WITH CARS INTERACTING, SO YOU DEFINITELY WANT THAT AREA TO BE IN GOOD SHAPE.

YOU DON'T WANT THEM DODGING THE POTHOLES AT THE SAME TIME THEY'RE INTERACTING WITH AN ONCOMING CAR. ANY OTHER QUESTIONS? THANK YOU, SCOTT.

NOW WE'LL OPEN THE PUBLIC HEARING. PLEASE STATE YOUR NAME AND ADDRESS AND GIVE THREE MINUTES. AND IF WE DEEM NECESSARY, WE CAN EXTEND COMMENT PERIOD TIME.

SO ANY CITIZENS WISH TO ADDRESS THIS ITEM? >> GOOD AFTERNOON, STREET BOARD COMMISSION, DAVID SCHWARTZ, FOR THE RECORD ON GRAHAM STREET. WHEN WE HAD ALL OF THESE MEETINGS BACK IN, I GUESS IT WAS '17, YOU KNOW, WE HAD 14 OR 15 MEETINGS, THEY EXPLAINED EVERYTHING. ABOUT IT WAS GOING TO BE $377 MILLION TO FIX ALL ROADS THROUGHOUT THE WHOLE CITY. AND THEY KEPT SAYING PCI INDEX 58.

58. WELL, IF WE HAD A 58, ON OUR STREETS, WE WOULD BE DOING GOOD. WELL, WE HAD THE PRESENTATION AT THE COUNCIL MEETING RIGHT IN THIS ROOM HERE, A COUPLE MONTHS AGO, AND THE DOWNTOWN, WHICH IS CONCRETE, YOU KNOW, THEY JUST REDID THAT, THE BONDS, AND THEY RATED PCI OF LIKE 74. THAT WAS A SHOCK.

YOU KNOW, CONCRETE IS SUPPOSED TO BE THE BEST MATERIAL EVER. YOU JUST DID THE DOWNTOWN STREETS AND YOU'VE GOT A 74 PCI, THAT IS ALL YOU -- PERSONALLY YOU WOULD THINK, WELL, THEY JUST DID THAT. WHY ISN'T IT LIKE IN THE '80S OR '90S OR SOMETHING.

YOU LOOK AT THAT AND IT MAKES YOU REALLY DISHEARTENED. THE MEDIA JUST REPORTED THIS AFTERNOON THAT THEY NEEDED 350 MILLION BUT YOUR PRESENTATION HERE SAID 343.

WELL, LIKE I SAID ORIGINALLY, FOR 16, THEY SAID 377. AS A TAXPAYER, YOU KNOW, I TOLD

[00:25:03]

THEM SEVERAL TIMES, I SAID THE ONLY WAY TO DO THIS BORROW ALL THE MONEY FOR 40 YEARS.

AND DO IT ALL AT ONCE. YOU DO THIS LITTLE TIT FOR TAT OUT OF OUR UTILITY BILLS, WE'RE NEVER GOING TO GET AHEAD. BUT NOW WE'RE INFLATION, 8.6. FEDS OH, WE'LL JUST RAISE THE RATE. YOU GO OUT TO BORROW MONEY TO FIX THE STREETS ON A BOND, NOW YOU'RE GOING TO BE PAYING MORE INTEREST RATE BECAUSE THE FED IS TRYING TO DO SOMETHING ABOUT SLOWING IT DOWN. NO. THE STUDY PRETTY MUCH TOLD THE CITIZENS THAT WE'VE HAD THIS PROGRAM ONGOING FOR THIS LONG AND WE REALLY HAVEN'T MADE MUCH OF A DIFFERENCE.

YOU TALK ABOUT STREETS. HOW THEY LOOKED A LOT BETTER. WELL, A PERFECT EXAMPLE IS PIONEER. THAT CONTRACTOR THAT DID THAT STREET, THEY HAD TO COME BACK AND RIP OUT THE OUTSIDE LANES AESTHETICALLY, IT LOOKS HORRIBLE.

PLUS MENTIONED THAT SPEND MORE MONEY ON A STREET THAT WAS PAID FOR WITH A BOND.

YOU KNOW, THAT CONTRACTOR SHOULD HAVE BEEN HELD LIABLE, BUT I GUESS IT WAS PAST THE WARRANTY WORK. ANYWAY, AS A CITIZEN, I'M THOROUGHLY NOT IMPRESSED WITH OUR PROGRAM SO FAR. THANK YOU THIS EVENING FOR LETTING ME DO THE COMMENT ON

THAT. >> THANK YOU. IS THERE ANY OTHER CITIZEN

>> GOOD EVENING, MY NAME IS BOB THOMAS, LIVE AT 100 SHEPHERD COVE.

BACK WHEN WE WERE DOING THE TOWN HALL MEETINGS BEFORE WE PUT THIS NON-BINDING REFERENDUM BEFORE THE CITIZENS IN A VOTE, WE KEPT BEING TOLD THAT A LOFTY GOAL, AS MR. SCHWARTZ TOLD US OF 58 ON THE PCI WOULD BE OBTAINABLE. I WORK WITH ENGINEERING STAFF IN THE CITY OF AMARILLO, LUBBOCK, WICHITA FALLS. I BELIEVE THAT A MORE OPERATIVE NUMBER WOULD BE THE PCI IN THE RANGE OF 61 TO 63 PERCENT. A COUPLE OF POINTS THAT HAVE BEEN MADE IN THIS RIGHT HERE IS THAT THE STUDY SAYS THAT WE NEED TO RAISE REVENUE ON THESE STREETS AND THINGS LIKE THAT. I HAVE TO QUESTION A COUPLE OF POINTS ON THIS RIGHT HERE.

FIRST AND FOREMOST, THE CITIZENS ARE THE SHAREHOLDERS, GIVEN YOU PERMISSION TO WITHDRAW THIS AMOUNT OF MONEY FROM THEIR BILLS. OF COURSE, THE BUSINESSES ARE TAKING A BIGGER HIT ON THIS. BELIEVE ME, IT IS SIZEABLE. THE THING THAT I'M LOOKING AT MORE THAN ANYTHING ELSE IS, IF THE CITY WERE TO MOVE TOWARDS A BOND TO CATCH UP ON SOME OF THESE THINGS, WHICH BY THE WAY, I DO NOT BELIEVE IS THE ANSWER AT THIS POINT IN TIME.

BUT IF WE DO, HOW WOULD THAT BE PRIORITIZED, ARE THEY GOING TO TAKE THE SAME PHILOSOPHY -- EXCUSE ME. LET'S DO THE PHILOSOPHY OF NOT TAKING THE WORST AND PUTTING IT WORSE. LET'S DO WHAT WE CAN GET THE MOST BANG OUT OF YOUR BUCKS FOR RIGHT HERE. I WANT TO KNOW. BECAUSE WHEN YOU ARE TALKING 50 TO $100 MILLION, THAT THE PEOPLE HAVE APPROVED, THEY'RE GOING TO EXPECT IMMEDIATE RESULTS. WE KEEP CHIPPING AWAY AT THIS, WE WILL REACH OUR GOALS.

IT MAY NOT BE WHAT WE WANT, WHEN WE WANT. BUT I BELIEVE WE NEED TO WORK WITHIN THE MEANS THAT WE HAVE RIGHT NOW. CITY OF ABILENE HAS GOT SERIOUS ECONOMIC PROBLEMS. EVEN THOUGH THEY HAVE ANNOUNCED SOME VERY PROMISING ECONOMIC VENTURES, AND THERE ARE CERTAIN AREAS OF THE CITY THAT IF A CERTAIN AMOUNT OF STREET MAINTENANCE IS DONE IN THAT AREA, WILL DEVELOP. THANK YOU VERY MUCH FOR YOUR

TIME. >> THANK YOU. ANY OTHER CITIZEN? SEEING NONE, I'M GOING TO CLOSE THE PUBLIC HEARING. THIS ITEM JUST FOR INFORMATION

[3. 2019-2022 Sunset Review: Receive a Report and Hold a Discussion and Public Hearing and Take Action on the 2019-2022 Sunset Review (Max Johnson).]

ONLY, DOES NOT REQUIRE A VOTE. SO WE'RE GOING TO MOVE ON TO THE NEXT ITEM.

2019-2022 SUNSET REVIEW, RECEIVE REPORT, HOLD DISCUSSION OF PUBLIC HEARING, TAKE ACTION ON THE 2019-2022 SUNSET REVIEW, MR. JOHNSON WILL MAKE THIS PRESENTATION.

>> GOOD EVENING, AGAIN. MAX JOHNSON, DIRECTOR OF PUBLIC WORKS.

WANTED TO GIVE A QUICK REVIEW FOR THE PAST YEARS, THE STREET MAINTENANCE FUND FEE STARTED IN

[00:30:02]

-- WE STARTED COLLECTING JANUARY 1ST OF 2019. WE HAVE DONE SOME INCREDIBLE WORK THAT HAS BEEN NOTED AS WELL. WANTED TO -- SO THE FIRST SLIDE UP HERE, ALSO IN YOUR PACKET, THIS SHOWS THE REVENUES THAT WE HAVE COLLECTED THROUGHOUT THE YEARS. AS WELL AS THE EXPENDITURES, YEAR BY YEAR, BY YEAR, WHAT WE HAVE DONE OUT THROUGHOUT THIS CITY. THE NEXT SLIDE WILL SHOW -- THESE ARE THE CURRENT RATES THAT OUR CITIZENS AS WELL AS OUR BUSINESSES PAY.

THEY ARE DIVIDED, THE SINGLE FAMILY RESIDENCE IS 675 A MONTH, AS WE CURRENTLY DO, MULTIFAMILY IS $6 PER DWELLING. AND THEN EACH OF -- YOU'LL SEE EACH OF THE LEVELS THERE FOR OUR BUSINESSES AND THAT REALLY IS A FORMULA THAT IS CALCULATED, DEPENDING ON HOW MUCH THE BUSINESS CREATES TRAFFIC COMING TO AND FROM THEIR BUSINESS AND SEVERAL OTHER FACTORS THEY FALL INTO DIFFERENT CATEGORIES. ANY QUESTIONS ON THAT? SO THE REASON I'M UP HERE IS WE HAVE A DECISION TO MAKE, AND THAT IS WHEN THE STREET MAINTENANCE FEE STARTED, IT HAD A FIVE-YEAR SUNSET. WE ARE NEARING THE FOUR-YEAR MARK OF THAT. AND IF WE TAKE NO ACTION, THE STREET MAINTENANCE FEE WILL GO AWAY. WE HAVE SEEN, AS YOU SEE THE MAP UP HERE, ALL THE DIFFERENT COLORED CODES ARE PROJECTS THAT WE'VE DONE THROUGHOUT THE YEARS.

AND YOU CAN SEE THAT WE'VE TOUCHED MANY MANY STREETS THROUGHOUT THE CITY, NORTH AND SOUTH. AND THIS FEE HAS BEEN BENEFICIAL TO OUR OVERALL PAVEMENT CONDITION. WITH THAT AS WE SAW IN THE FUGRO, DATA COLLECTION, WE'RE NOT GOING TO MAKE MUCH IMPROVEMENTS AT THE CURRENT RATE THAT WE HAVE.

SO WE ARE RECOMMENDING TO ONE, CONTINUE THE FEE, TO TAKE ACTION TO CONTINUE THE FEE, AS WELL AS TO RECOMMEND AN INCREASE FOR THAT FEE UP TO CITY COUNCIL.

THAT IS THE LAST ONE I HAVE. ARE THERE ANY QUESTIONS FOR THE SUNSET OF THE STREET

MAINTENANCE FEE? >> WHAT IS YOUR IDEAL FEE? WHAT IS IT THAT YOU COULD SAY HEY, THIS IS WHAT WE NEED RIGHT HERE TO GET THIS FIXED, WHAT WOULD THE NUMBER BE?

>> I THINK AN INCREASE IS WHAT WE NEED. HOW MUCH OF THAT IS GOING TO

DEPEND ON MANY FACTORS, THAT IS WELL ABOVE MY PAY GRADE. >> WHAT IS OUR ACTUAL SUNSET

DATE? JUNE 14, 2023. >> ANY OTHER QUESTIONS, MR.

JOHNSON? >> I DON'T HAVE ANY QUESTIONS, BUT I DO HAVE A COMMENT THAT I

WOULD LIKE TO STATE. >> OKAY. >> WHEN DETERMINING BUDGETS FOR AN ORGANIZATION, THIS IS SOMETHING THAT WE UTILIZE WHEN WE ESTABLISH OUR CHURCH'S BUDGET, NEED TO HAVE, NICE TO HAVES. DON'T FUND ANY NICE TO HAVES UNTIL YOU HAVE FUNDED TO THE BEST OF YOUR ABILITY THE NEED TO HAVES. AND IT SEEMS LIKE SOMETIMES FUND NICE TO HAVES IN OUR CITY BUDGET, TO THE DETRIMENT OF SOME OF THE NEED TO HAVES.

THAT OBVIOUSLY HAS TAKEN PLACE OVER THE YEARS IN THE CITY OF ABILENE CONCERNING OUR STREETS.

CITY COUNCIL CAME UP WITH A PLAN, NON-BINDING, AS FAR AS THE VOTE WAS GOING TO PRESENT TO THE PEOPLE, BECAUSE COUNCIL COULD DO WHAT THEY WANTED TO DO CONCERNING THE FEE, BUT WANTED TO GET INPUT FROM THE CITIZENRY, WHICH I WAS ALL IN FAVOR OF, THE POPULATION MAJORITY VOTED IN FAVOR OF IT. WITH THE UNDERSTANDING THAT THIS WAS FIVE-YEAR FEE.

WOULD BE ADDRESSED ONCE AGAIN, IN MY OPINION, I THINK THE PEOPLE SHOULD HAVE THE OPPORTUNITY ONCE AGAIN TO GIVE THEIR INPUT ON A VOTE, PERHAPS IN MAY OF 2023, AS OPPOSED TO

[00:35:09]

THE COUNCIL MAKING A DECISION, I RECOGNIZE PEOPLE CAN COME TO CITY COUNCIL MEETINGS AND GIVE THEIR INPUT, BUT OBVIOUSLY WE KNOW THAT THAT IS NOT SOMETHING THAT TAKES PLACE IN MASS, WHEREAS PEOPLE ARE FAR MORE INCLINED, ESPECIALLY IF THEY'RE BEING TOLD NOT ONLY DO WE WANT TO CONSIDER EXTENDING THE FEE, BUT WE WANT TO ALSO INCREASE THE FEE.

I THINK IT WOULD BE WISE FOR US TO CONSIDER BRINGING IT BACK TO THE PEOPLE, NON-BINDING REFERENDUM, JUST AS IT WAS BEFORE, BECAUSE MANY PEOPLE DON'T UNDERSTAND NON-BINDING REFERENDUM. IN THEIR MIND, I WENT AND I VOTED, IT WAS MY VOTE THAT INSTITUTED THE FEE. NOT THE CITY COUNCIL. I THINK A PORTION OF OUR POPULATION MAY FEEL AS IF THEY WERE DECEIVED IF THE FEE IS EXTENDED WITHOUT THEM HAVING HAD AN OPPORTUNITY TO GIVE THEIR INPUT VIA A VOTE. THAT IS ALL I HAVE.

>> MAX, DO YOU HAVE ANY IDEA OF TE INCREASE? DO YOU HAVE A SUGGESTION OF

WHAT YOU THINK THAT INCREASE MIGHT BE? >> I BELIEVE THAT THAT WILL BE A DECISION BY CITY COUNCIL, IF THEY ARE TOLD TO THAT THERE NEEDS TO BE DISCUSSIONS AND DETERMINATIONS AS TO AT WHAT LEVEL THE COUNCIL WOULD BE COMFORTABLE WITH MAKING THAT

INCREASE. >> I THINK ANOTHER TWO MORE YEARS WOULD BE ALL RIGHT.

EXTEND IT FOR TWO MORE YEARS. THAT IS MY OPINION, GUYS. >> TALKING ABOUT AN EXTENSION AND EVEN GOING FURTHER, RAISING THE RATES, THAT IS GOING TO FIRE UP QUITE A FEW CITIZENS IN THIS COMMUNITY. THAT IS WHY I ASKED YOU IF YOU COULD THROW OUT A TARGET NUMBER. I USE THIS EXAMPLE WITH MY KIDS, HEY, GIVE ME A NUMBER.

JUST GIVE ME A NUMBER SO THAT WAY I HAVE SOMETHING I CAN WORK WITH.

BECAUSE IF YOU ARE ASKING THE CITIZENS TO SAY HEY, ANOTHER BLANK CHECK IN FIVE YEARS, THAT

IS GOING TO CAUSE PROBLEMS. >> I HAD A QUICK COMMENT. REALISTICALLY, YOU KNOW, THE STREET MAINTENANCE FEES ARE LISTED HERE AS ON THIS SLIDE, SHOW SINGLE FAMILY RESIDENTS, 76.75, MULTIFAMILY WOULD BE LIKE AN APARTMENT COMPLEX, EACH UNIT.

>> $600. THERE IS ASSISTANCE AVAILABLE FOR FOLKS IF NEEDED, IF THEY NEED TO. TO BE HONEST WITH YOU IN THE GRAND SCHEME OF THINGS, 675.

I MEAN, I KNOW IT WAS A FIVE-YEAR PLAN. I DON'T SEE ANY PROBLEM WITH THE STREET MAINTENANCE FEE, IN MY OPINION. I KNOW FOLKS ARE STRUGGLING.

AND THAT IS THE REALITY. I KNOW MR. THOMAS MENTIONED SOME BUSINESSES ARE AFFECTED A LITTLE BIT MORE. BUT THERE IS ASSISTANCE FOR BUSINESSES AS WELL IF THEY WERE

TO APPLY FOR A WAIVER (INAUDIBLE) >> YES, SIR.

>> OKAY. >> I'M NOT SURE THAT BUSINESSES HAVE -- OR DO THEY HAVE THAT?

>> YEAH. I'M NOT AWARE OF ANY THAT -- I KNOW THAT THE LOW INCOME FOLKS

CAN BE ELIGIBLE FOR THAT. I'M NOT SURE IF BUSINESSES ARE. >> BECAUSE I KNOW THERE ARE SOME SMALLER BUSINESSES THAT MAY STRUGGLE A LITTLE BIT. THEY MAY NOT USE AS MUCH WATER.

THEY'RE GETTING HIT AND THEY SAY WELL, MY WATER BILL IS X AMOUNT.

I NEVER USE THE WATER. MAYBE A PROPOSAL TO HELP SOME OF THESE BUSINESSES.

BECAUSE I THINK THOSE ARE THE GROUPS OF PEOPLE THAT ARE AFFECTED THE MOST FROM THE FEEDBACK I'VE RECEIVED IN THE COMMUNITY. YOU KNOW, THE FEE, STREET MAINTENANCE FEE. MAYBE PROPOSE A WAY FOR SOME BUSINESSES TO APPLY.

IF THEY WOULD QUALIFY FOR SOME TYPE OF -- >> FOR DISADVANTAGED?

[00:40:01]

>> DEFERMENT OR WHAT HAVE YOU. IN TERMS OF WHAT WOULD BE AN INCREASE, YOU KNOW, THAT IS A GOOD QUESTION THAT MR. MOSES AND OTHER FOLKS HAD, YOU KNOW, $10, 12.

I MEAN, YOU KNOW, AT WHAT POINT DO YOU TALK THAT OUT? I KNOW YOU SAID IT'S NOT NECESSARILY YOUR PAY GRADE. BUT AS A WHOLE, I THINK IT NEEDS TO BE A COLLECTIVE DECISION WITH THE COUNCIL AND YOU AND ANYBODY ELSE YOU KNOW THAT IS IN CHARGE.

>> ABSOLUTELY. >> SO OVERALL, WE ARE RECOMMENDING TO CONTINUE AND WE ARE RECOMMENDING THE INCREASE. AND FOR CITY COUNCIL AND OTHERS TO MAKE THAT DETERMINATION AS

TO AT WHAT LEVEL THE CITY CAN SUPPORT -- >> WE DON'T KNOW WHAT THE

INCREASE WOULD BE AT THIS TIME. >> THAT'S CORRECT. BUT WE ARE RECOMMENDING THE

RECOMMENDATION TO CITY COUNCIL IS TO INCREASE. >> ADVISORY BOARD, I MEAN, I WOULD BE OKAY WITH KEEPING THE STREET MAINTENANCE FEE. BUT I KNOW FOR SOME IT WOULD BE A CONCERN AS TO THE QUESTION MARK AS TO WHAT THE INCREASE WOULD BE.

I KNOW THAT SCARES THE PUBLIC. AND A LOT OF TIMES THERE IS A LOT OF PROPAGANDA, WITH THE MEDIA JUST REPORTING, WELL, THINGS ARE GOING UP. SO THAT PUTS PEOPLE IN A FRENZY, BECAUSE EVERYTHING IS GOING UP. NOW MY WATER BILL IS GOING TO GO UP. AND THEY JUST KIND OF WANT TO KNOW.

>> 2 MORE YEARS. I WANT TO SEE THE OUTCOME, WHAT IS GOING TO GO ON WITH THIS

DISTRICT AND STUFF. >> I CAN TELL YOU INDIVIDUALS THAT ARE ON THE STREET, THEY'RE CONCERNED ABOUT THIS AND FRUSTRATED ABOUT IT. AND JUST LIKE ANYBODY ELSE.

I MAKE REFERENCE OF YOU KNOW, JUST THROWING THE NUMBER OUT THERE, BECAUSE IT'S ALMOST COME TO A POINT, A LITTLE KID ASKING FOR MONEY, GIVE ME, GIVE ME, GIVE ME.

TIMES ARE TOUGH RIGHT NOW. THEY ARE. AND EVERY LITTLE BIT COMING OUT OF SOMEONE'S POCKET THAT AFFECTS THEM. NOW, I'M NOT SAYING THE WORK -- IT DOES NEED TO BE DONE. BUT IT JUST HAS TO -- THERE HAS TO BE A -- WHAT IS THE WORD I'M LOOKING FOR RIGHT NOW. THERE HAS TO BE AN INPUT, THIS IS WHAT WE'RE SPENDING, WE'RE NOT GOING PAST THAT AND WE'RE GOING TO MAKE IT WORK WITHIN THAT.

>> IN THAT DATA COLLECTION, WE ARE NOT GOING TO SEE COMPLETE PERFECT IN THE 70S, 80S.

>> (INAUDIBLE) CITIZENS WANT TO KNOW. THEY WANT TO KNOW.

>> CORRECT. BUT AT THE RATES THAT WE ARE CURRENTLY AT, WE WILL BE MAINTAINING AND DECREASING OUR OVERALL PCIS. SO THAT IS BOTH THE COLLECTORS AND THE ARTERIALS, AS WELL AS OUR RESIDENTIALS. WE JUST, WITH THE MONEY BEING COLLECTED TODAY, WE HAVE A LARGE TASK AHEAD OF US, THAT HAS BEEN CREATED OVER 30 PLUS YEARS. THAT WE HAVE TO MAKE THAT DECISION ON YOU KNOW, HOW TO GO FORWARD. IF WE DELAY IT, WE CONTINUE TO DEGRADE OUR STREETS AND WE GET

INTO A BIGGER SITUATION. >> SO WE WOULD BE REMISS TO SAY THAT WE AS THIS BOARD HAVE NOT RECOGNIZED THE IMPROVEMENTS WE'VE MADE IN THE STREETS OF CITY OF ABILENE, THE PCI ISN'T GOING WHERE WE WANT IT TO GO. WE'VE MADE GREAT IMPROVEMENTS IN THIS.

SO YOU'RE ASKING THIS BOARD NOT TO DETERMINE WHAT THAT RATE WOULD BE, THAT TASK IS ON EITHER COUNCIL OR -- YOU'RE ASKING US JUST TO SAY WE RECOMMEND TO COUNCIL TO CONTINUE THIS PROGRAM AND US TO MANAGE THE FUNDS EVER HOW THEY'RE HANDED TO US AND RECOMMEND BACK TO CITY. SO WE'RE NOT REALLY DRILLING DOWN ON THE COSTS OR THE MONEY THAT WE'RE GOING TO GET TO CONTROL, IF COUNCIL DECIDES TO MOVE FORWARD.

YOU'RE JUST ASKING US TO GIVE YOU A RECOMMENDATION TO CONTINUE FORWARD WITH THIS AND WHEN WE'RE QUESTIONED, WE JUST SAID HEY, WE MADE GREAT PROGRESS.

JAMES SAID IT PERFECTLY A WHILE AGO. HE NEVER DRIVES OVER ON THIS PART OF TOWN. HE'S LIKE OH, MY GOSH, THERE'S SO MUCH TRAFFIC OVER HERE, IT'S CRAZY RIDICULOUS. SO PEOPLE THAT DRIVE IN THEIR CIRCLE AREN'T NECESSARILY SEEING THE PROGRESS THAT WE SEE AS THIS BOARD ACROSS THE CITY. THE PCI DOESN'T LOOK BEAUTIFUL LIKE MR. THOMAS TALKED ABOUT, TRYING TO GET IT TO A LEVEL, I THINK DON'T THINK WE NEED TO

[00:45:08]

CONCENTRATE TOO MUCH ON THAT, GETTING SATISFACTION TO THE OVERALL CITIZENS OF THE COMMUNITY, HEY, WE HAVE DONE A LOT. GO LOOK AT THESE AREAS.

AND WE CAN DO THAT. SO AS THIS BOARD, YOU'RE WANTING US, AGAIN, TO JUST SAY WE RECOMMEND THAT WE CONTINUE TO DO THESE FEES AND WHATEVER YOU GUYS BRING BACK TO US, WE

WILL MANAGE IF THE SUNSET DOESN'T HAPPEN. >> CORRECT.

THAT IS THE FIRST PART, THE SECOND PART IS WHETHER OR NOT THIS BOARD WOULD RECOMMEND TO INCREASE OR KEEP THE FEE AS IT HAS BEEN OVER THE PAST FIVE YEARS.

>> OKAY. >> SO THERE IS THAT PART. >> YES, SIR.

>> IF YOU ALLOW ME. WHAT I WOULD DO, I WOULD ENCOURAGE YOU TO LOOK IN YOUR PACKET. IF YOU'LL TURN TO PAGE NUMBER 28.

THIS IS THE ACTUAL ORDINANCE THAT THE CITY ADOPTED BACK IN 2018.

SO THAT PARAGRAPH, PARAGRAPH 0, OR O, PERIODIC SUNSET REVIEW. THIS TELLS US EXACTLY WHAT STAFF IS ASKING YOU TO DO TODAY. WE'RE ASKING YOU TO FOLLOW THE ORDINANCE. SO THE BEGINNING OF THAT SENTENCE THERE BASICALLY SAYS THE STREET MAINTENANCE ADVISORY BOARD SHALL REVIEW THE PROGRAM IN THE FIRST MONTH FOLLOWING THE FOURTH ANNIVERSARY, WHICH WAS THE 14TH OF JUNE, A COUPLE OF DAYS AGO.

WE WERE IN THAT FIRST MONTH. WHAT IT SAYS IS THAT THEY SHALL RECOMMEND TO THE CITY COUNCIL WHETHER OR NOT THE STREET MAINTENANCE FEE PROGRAM SHOULD BE CONTINUED OR DISCONTINUED.

OR WHETHER A REDUCTION OR AN INCREASE IN THE FEES ARE NECESSARY AND HERE IS YOUR MEASURING STICK, TO PROPERLY MAINTAIN THIS SYSTEM. SO THAT IS WHAT THE ORDINANCE SAYS, IT'S NOT A STAFF RECOMMENDATION. THAT IS WHAT THE ORDINANCE IS ASKING YOU TO DO. IS THE PROGRAM WORTHY OF EXTENSION, YES OR NO. IF IF IT IS, DO YOU WANT TO INCREASE THE FEE OR DO YOU WANT TO REDUCE. AND REMEMBER THAT ALL YOU'RE DOING TODAY IS YOU ARE MAKING A RECOMMENDATION THAT WILL THEN BE FORWARDED TO THE COUNSEL, FUNDING LEVELS, HOW MUCH THE INCREASE IS, HOW MUCH THE DECREASE IS, THAT REALLY IS A COUNCIL DECISION. IT'S ABOVE MAX'S PAY GRADE. ABOVE MY PAY GRADE.

IT IS NOT FOR US TO DECIDE. THAT IS AN ELECTED OFFICIAL DECISION.

NOT A BOARD. BASED UPON WHAT WE'VE DONE IN THE LAST FOUR YEARS, SHOULD THE PROGRAM CONTINUE, YES OR NO. AND IF IT SHOULD CONTINUE, DO YOU THINK THAT THERE IS ADEQUATE FUNDING OR NOT. YES OR NO. IF IT'S NOT ADEQUATE FUNDING, SHOULD WE INCREASE OR NOT. THAT IS WHAT WE'RE ASKING. SO THERE IS REALLY TWO DIFFERENT ACTION ITEMS HERE. EXTEND OR NOT. IF YOU EXTEND, INCREASE OR NOT.

SO THAT WOULD BE THE RECOMMENDATION BY STAFF IS, TO CONSIDER EACH OF THOSE MOTIONS

SEPARATELY. >> SO IF I UNDERSTAND THIS, THIS IS BINARY, NOTHING THAT CAN BE DONE ABOUT THE COUNCIL TO BRING IT BACK TO THE PEOPLE WITH A NON-BINDING REFERENDUM?

>> THE COUNCIL CAN DO WHATEVER THE COUNCIL CHOOSES TO DO, SIR, THEY SURE CAN.

BUT WHAT THEY'VE ASKED YOU TO DO IN THIS ORDINANCE IS MAKE A RECOMMENDATION FOR THIS SPECIFIC ITEM. IF YOU WANT TO MAKE A THIRD RECOMMENDATION, YOU ARE WELCOME

TO DO THAT AS WELL. >> I'M MAKING A THIRD RECOMMENDATION.

>> I UNDERSTAND. THIS IS WHAT THE GUIDANCE IS THAT HAS COME DIRECTLY FROM THE ORDINANCE. IT'S NOT JUST A VISION BY STAFF, THIS IS THE LETTER OF

THE LAW. THANK YOU. >> ANY OTHER QUESTIONS? JUST FYI, I RECEIVED A MEMO FROM THE CITY ADMINISTRATION, STREET MAINTENANCE FEE HAS SAVED TAXPAYERS OF ABILENE $12 MILLION IN INTEREST PAYMENTS, USING A PAY AS YOU GO FINANCING, WHICH WE'RE DOING NOW, RATHER THAN THE TRADITIONAL DEBT SERVICE MODELS

FOR ROAD MAINTENANCE. >> I UNDERSTAND THAT. BUT THERE ARE PRETTY AND THERE ARE PRACTICAL. I THINK IN THE CITY BUDGET, THERE ARE OFTENTIMES WHERE PRETTY IS FUNDED OVER PRACTICAL. STREETS ARE PRACTICAL.

NOT PRETTY. BUT PRACTICAL. AND THERE ARE MONEYS THAT HAVE BEEN SPENT IN THE STREET BUDGET ON PRETTY SHINY THINGS, TO THE DETRIMENT SOMETIMES TO THOSE

THINGS THAT WERE PRACTICAL, BUT NOT PRETTY. >> WITH THAT, I'M GOING TO OPEN THE PUBLIC HEARING. WE'VE GOT TWO ITEMS BEFORE US. ONE IS WHETHER TO CONTINUE STREET MAINTENANCE FEE AND THE OTHER ONE IS WHETHER TO INCREASE IT OR NOT.

SO THAT, I'LL OPEN THE PUBLIC HEARING. SAME RULES APPLY AS BEFORE.

>> THANK YOU, BOARD. GO BACK TO ALL THE MEETINGS, YOU KNOW, IT WAS I BELIEVE THE

[00:50:04]

ASSISTANT CITY MANAGER, OR JAMES, I CAN'T REMEMBER HIS WHOLE NAME.

HE SAID THE DCOA WERE TAKING AN 8TH OF A CENT FROM THE DCOA AND WE'RE GOING TO PUT IT TOWARDS FIXING OUR STREETS. SOMEWHERE ALONG THE WAY, THAT KIND OF WENT BY THE WAYSIDE AND THE DCOA SAID OH, WE CAN DO IT. SO THEY ACT LIKE THEY'RE DOING US A FAVOR BY USING OUR HALF CENT AND SAYING OH, IT'S OKAY. WE'RE GOING TO APPROVE THESE STREETS.

I LIKE THE ORIGINAL PROPOSAL, TAKE THAT 8TH CENT OFF THE TOP OF THERE AND PUT IT IN OUR STREET MAINTENANCE FUND IF WE'RE GOING TO DO THAT. BUT THEY ACT LIKE THEY'RE DOING US A FAVOR, BY SAYING OH, WE CAN FIX THIS STREET BECAUSE IT QUALIFIES.

NO. IT'S OUR MONEY TO START WITH. YOU KNOW, THEY SAY THEY'RE DOING SO GOOD. IF I WAS IN CHARGE OF THAT HALF CENT SALES TAX, I WOULD KNOCK THEM DOWN TO A QUARTER AND TAKE THE OTHER QUARTER AND PUT IT TOWARDS WORKING ON STREETS.

AGAIN, WE GO BACK TO ALL OF THOSE MEETINGS. THEY TELL US THIS IS WHAT IT'S GOING TO BE. WE'RE GOING TO TAKE THIS AND PUT IT IN.

AT THE TIME BACK IN THOSE MEETINGS, IT WAS TWO AND A HALF MILLION DOLLARS.

BUT THE INFLATION RATE AS MUCH AS IT IS NOW, I IMAGINE MATERIAL COSTS FOR STUFF TO GO ON THE ROAD IS JUST NOT CONCRETE, BUT JUST THE OTHER, IS PROBABLY OUTRAGEOUS, BECAUSE IT'S TIED TO PETROLEUM. SO AGAIN, I THINK IF YOU'RE INTERESTED IN SUNSETTING THIS, THAT IS WHAT THE VOTERS SAID, YOU GO BACK TO THE ELECTION. IT WAS NOT THAT FAR APART, 4,000 AND SOMETHING VOTES TO 4,000 AND SOMETHING VOTES. AND JUST LIKE ASSAULT WEAPONS BAN, WHEN THEY SAID IN TEN YEARS IT WAS GOING TO SUNSET. SO WHEN PEOPLE WERE VOTING FOR THIS, AS HE'S BROUGHT UP, PEOPLE ARE UNDER THE IMPRESSION THAT AT THE END OF FIVE YEARS, IT WOULD GO AWAY. THAT WE WOULD HAVE SOMETHING TO SHOW.

AND AGAIN, WE GO BACK TO THE RECENT STUDY, IT SHOWS THAT WE'RE NOT DOING AS GOOD.

YOU KNOW, WE NEED MORE TIME. MORE TIME. WELL, IT'S LIKE DIGGING A HOLE.

HOW MUCH MORE TIME ARE YOU GOING TO NEED? THERE HAS GOT TO BE SOME OTHER WAY TO DO IT. ONE WAY IS LIKE THE ORIGINAL PROPOSAL.

TAKE THAT 8TH OF A CENT OFF THE DCOA. IF THEY'RE DOING SO GOOD, THEY DON'T NEED THAT FULL HALF CENT SALES TAX ANYMORE. BUT PEOPLE ARE UNDER THE IMPRESSIONS, I'M GOING TO TELL EVERYBODY OUT HERE THAT IS WATCHING THIS TODAY OR A MONTH FROM NOW, CALL THE MAYOR'S OFFICE, 676-6200 AND EXPRESS YOUR APPROVAL OR DISAPPROVAL OF THE STREET MAINTENANCE FEE. THANK YOU VERY MUCH FOR LISTENING TO ME.

>> ANY OTHER CITIZENS LIKE TO MAKE A COMMENT ON THIS ITEM? >> THANK YOU.

BOB THOMAS, 100 SHEPHERD COVE. THE MAIN THING THAT I'M LOOKING AT RIGHT HERE IS A MISUNDERSTANDING OF WHAT I MADE OF THE STATEMENT OF PCI, 61 TO 63, LET'S BE CLEAR, THIS IS PROBABLY WHAT OUR OVERALL PCI WILL LOOK LIKE AFTER WE HAVE SPENT A TREMENDOUS AMOUNT OF MONEY. WE'RE TALKING ABOUT 20 TO 22 YEARS OUT, IF MY CALCULATIONS.

I THINK YOU'LL FIGURE THE NUMBERS WILL WORK RIGHT THERE. FIRST AND FOREMOST, I AM IN FAVOR OF REVIEWS, PERIODIC REVIEWS OF SUNSETTING CERTAIN PROGRAMS AND THINGS LIKE THAT.

I BELIEVE THIS IS NOT THE TIME FOR THIS. BECAUSE IT IS GOING TO OPEN UP ANOTHER BOX OF TAXES COMING THAT THE CITY CAN ILL-AFFORD. I SHOULD SAY THE SHAREHOLDERS CAN ILL-AFFORD. I WANT TO POINT OUT TO EACH AND EVERY ONE OF YOU THAT IN 2018, THE CITY STREET BUDGET WAS $3.4 MILLION. OF THAT, ONLY $600,000 WAS DEDICATED TO MATERIALS FOR STREET REPAIRS. THAT IS FROM THE BUDGET SHEETS OF 2018. IN THE FOUR YEARS WE HAVE COLLECTED AN ESTIMATED $25 MILLION, THAT IS TEN TIMES OVER WHAT WAS BEING PLACED IN OUR CITY STREETS FOR A GOOD NUMBER OF YEARS. I'LL GUARANTEE, IT GOES BACK PAST 30 YEARS.

WE'RE NOT GOING TO OVERCOME THIS IN JUST A FEW YEARS. IT'S NOT GOING TO HAPPEN.

WE'RE GOING TO HAVE TO WORK THIS AGAIN, SMALL STROKES. BUT THEN AGAIN, THERE WILL BE OTHER OPPORTUNITIES TO COME ALONG IN WHICH THE CITY CAN EXPAND UPON SOME OF THESE NEW BUSINESSES AND THINGS LIKE THAT COMING IN TO HELP WIDEN THAT TAX BASE AND INFRASTRUCTURE BASE. THE OTHER ISSUE THAT WE'RE LOOKING AT RIGHT NOW IS THIS IS

[00:55:02]

NOT THE TIME TO RAISE ANY OF THE TRIP FEES BECAUSE YOU HAVE A POPULATION IN THE CITY OF ABILENE, 3,000 HOUSEHOLDS, I SHOULD SAY 3,000 INDIVIDUALS IN THIS CITY RIGHT NOW, ESTIMATED, BY U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES THAT SURVIVE ON $900 A MONTH OR LESS.

THINK ABOUT THAT, GENTLEMEN. THANK YOU VERY MUCH. >> WOULD ANY OTHER CITIZEN LIKE

TO MAKE A COMMENT ON THIS ITEM? >> SEEING NONE, I'M GOING TO CLOSE THE PUBLIC HEARING.

ANY QUESTIONS FROM THE BOARD? OKAY. WHAT WE HAVE BEFORE US IS A TWO VOTE ITEM HERE.

THE FIRST ONE IS WHETHER OR NOT TO CONTINUE THE STREET MAINTENANCE FEE RECOMMENDATION OF CITY COUNCIL. THE SECOND WOULD BE WHETHER OR NOT TO RECOMMEND AN INCREASE OF THE STREET MAINTENANCE FEE. SO WITH THAT, I WOULD TAKE A MOTION ON THE FIRST ITEM ON

WHETHER OR NOT TO CONTINUE STREET MAINTENANCE FEE. >> SECOND THE MOTION

>> MAKE THE MOTION. >> MOTION AND SECOND. ANY QUESTIONS?

OKAY. RUTH. >> MR. LANHAM. >> YES.

>> MR. MCCOY >> CONTINUE. >> MR. TODD

>> YES. >> MR. DEVEREUX. >> YES:

>> MR. LUBIN. >> NO. >> MR. MOSES.

>> YES. >> OKAY. SECOND PART OF THIS ITEM IS WHETHER OR NOT TO RECOMMEND AN INCREASE OR NOT TO THE CITY COUNCIL OF THE STREET

MAINTENANCE FEE, LOOKING FOR A MOTION AND A SECOND. >> I'LL MAKE A MOTION TO

INCREASE. >> I'LL SECOND IT >> MOTION AND SECOND.

>> RUTH. CALL THE ROLL, PLEASE. >> MR. MCCOY.

>> YES. >> MR. LANHAM. >> YES.

>> MR. TODD. >> YES. >> MR. DEVEREUX.

>> NO. >> MR. LUBIN. >> NO.

>> MR. MOSES. >> NO. >> PASSES.

MOTION PASSED. >> DO WE NEED TO GO OVER THAT AGAIN?

>> OH, WE HAVE FOUR NOS I'M SORRY. WE HAD FOUR NOS AND THREE YES.

>> OKAY. >> MOTION FAILED. >> OKAY.

[4. 2023 Street Maintenance Program Update: Receive a Report and Hold a Discussion and Public Hearing and Take Action on the 2023 Street Maintenance Program Update (Max Johnson).]

>> ITEM 4, 2023 STREET MAINTENANCE UPDATE, PUBLIC HEARING TAKE ACTION ON 2023

STREET MAINTENANCE UPDATE. MR. JOHNSON. >> GOOD EVENING, MAX JOHNSON, DIRECTOR OF PUBLIC WORKS. WANTED TO GIVE A QUICK UPDATE FOR OUR 2023 PROGRAM.

THIS IS THE DECISIONS THAT WERE MADE AT THE LAST MEETING, AS WELL AS SOME ADDITIONAL INFORMATION I WANTED TO PASS ON. IN THE OCTOBER 14TH MEETING, WE DECIDED TO -- OR MADE RECOMMENDATION TO PRESS FORWARD WITH FOUR WORK ZONES, TWO ON THE SOUTHSIDE, TWO ON THE NORTH SIDE, AS WELL AS A BCOA PROJECT TO -- WHICH IS SOUTH 27TH, AND THAT PORTION IS BETWEEN BARROW STREET, WHERE WE JUST FINISHED A PROJECT, DOWN TO DANVILLE DRIVE. THE NEXT BULLET UP THERE IS TALKING ABOUT FUTURE SELECTION.

AS YOU WILL SEE IN OUR -- LET ME GO HERE. THIS IS OUR CURRENT -- THE NUMBERS THAT WE HAVE IN THE BUDGET. IF YOU WILL NOTICE HERE IN JUNE, WE'RE ABOUT THE TWO MILLION DOLLARS MARK. WE ARE COLLECTING MONEY, COLLECTING MONEY, SO THAT IN THE APRIL, MAY, TIME FRAME OF 2023, WE WILL HAVE ENOUGH IN THE FUND TO BE ABLE TO DO THOSE FOUR PROJECTS THAT HAVE BEEN AGREED UPON.

IN THIS BUDGET, PREVIOUSLY WE HAVE LOOKED TO FUND PROJECTS PRIOR TO ACTUALLY HAVING THAT MONEY COLLECTED FROM THE CITIZENS. SO WHAT WE ARE -- WHAT I'M RECOMMENDING AND WHAT I'M ASKING YOU TO DO IS THAT WE DON'T LOOK AT A FULL SUBDIVISION PROJECT AT THIS MEETING OR THE NEXT MEETING. BUT INSTEAD, WE LOOK AT SOME OF

[01:00:04]

THE INTERSECTIONS THAT ARE JUST AS IMPORTANT AS THOSE SUBDIVISIONS.

SO THAT WE CAN ALLOW SOME OF THOSE MONIES TO COLLECT AND BEFORE WE GO AFTER ANOTHER LARGE SUBDIVISION PROJECT. SO LET ME GO BACK ONE. THESE ARE THE FOUR PROJECTS ON THE LEFT, YOU'LL SEE THE SUBDIVISION PROJECTS, BOTH IN THE NORTH AND THE SOUTH.

AND THEN ON THE RIGHT SIDE YOU'LL SEE THE DCOA PROJECT OF SOUTH 27TH.

ARE THERE ANY QUESTIONS ON EITHER OF THOSE? IN YOUR PACKET, YOU HAVE DETAILED LARGER VIEWS OF THOSE SUBDIVISIONS. SO TO GO FURTHER, THE TYPICAL COST FOR THE INTERSECTIONS, WE'RE LOOKING AT BETWEEN 50,500,000 FOR WHETHER OR NOT THE INTERSECTION SIGNALIZE WOULD BE MORE IN THE 50 TO 75 RANGE, UP TO IF THE SIGNALIZED INTERSECTION NEEDED ALL OF THE SIGNALS TO BE REPLACED AS WELL. THAT IS THE MAXIMUM AND LOOKING AROUND 500,000 FOR THAT. YOU'LL SEE ON THE NEXT SLIDE, WE HAVE UPDATED THIS FROM PREVIOUS LISTS. SOME OF THE INTERSECTIONS AS WE HAVE BEEN DOING PROJECTS AROUND THE CITY, WE HAVE INCLUDED PORTIONS OF THE INTERSECTIONS SO WE'VE TAKEN SOME INTERSECTIONS OFF, WE'VE ADDED A COUPLE THAT HAVE DEGRADED TO A POINT WHERE WE FEEL IT IS APPROPRIATE TO PUT ON YOUR LIST. SO WHAT I'M ASKING AND RECOMMENDING, THAT WE HAVE A LOOK AT THESE INTERSECTIONS BETWEEN NOW AND OUR NEXT MEETING IN SEPTEMBER, AND THEN COME BACK AND MAKE SOME DETERMINATIONS.

AT THAT POINT WE'LL HAVE A BETTER UNDERSTANDING OF DOLLAR VALUES IN THE FUND AND WE WOULD BE ABLE TO MAKE SOME BETTER DECISIONS ON WHICH INTERSECTIONS TO GO AFTER.

ANY QUESTIONS? >> WITH THAT, I'LL OPEN THE PUBLIC HEARING ON THIS ITEM.