Sep 07, 2023 Street Maintenance Advisory and Appeals Board

[CALL TO ORDER]

[00:00:05]

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>> CHAIR: OKAY, WE WILL CALL THIS MEETING TO ORDER FOR THE STREET, MAINTENANCE ADVISORY AND APPEALS BOARD.

WE HAVE A FULL QUORUM, WILL YOU CALL THE ROLE PLEASE?

>> CLERK:

[1. Minutes: Review a Report, Hold a Discussion and Public Hearing and Take Action on Approving the Minutes of the meeting held June 15, 2023. ]

WE WILL REVIEW A REPORT, HAVE A DISCUSSION AND TAKE ACTION ON APPROVAL OF THE MINUTES. THEY RUN JUNE 15, 2023.

>> THANK YOU ALL FOR BEING HERE THIS EVENING.

THE MEETING MINUTES WERE IN YOUR PACKETS, AND I AM HAPPY TO ANSWER ANY QUESTIONS OR MAKE ANY CORRECTIONS THAT MAY NEED

TO BE DONE. >> EVERYBODY HAVE A CHANCE TO REVIEW THOSE? ANY COMMENTS? I NEED A MOTION AND A SECOND. WOULD ANY CITIZEN LIKE TO ADDRESS THE MINUTES? IF SO, PLEASE STEP FORWARD.

WE WILL DO THIS AT THE END. IT WILL BE A SHORT MEETING.NO COMMENT ON THE MINUTES? I WILL CLOSE PUBLIC HEARING.

>> I MAKE A MOTION TO ACCEPT THE MINUTES.

>> SECOND. >> READY TO VOTE.

>> CLERK:

[2. Program Update: Receive a Report, Hold a Discussion and Public Hearing on Street Maintenance Program 2023-2024. ]

TAKE US THROUGH THAT. >> GOOD EVENING.

TONIGHT, WE'RE GOING TO DO A REVIEW OF THE PRODUCTS PROJECTS THAT HAVE BEEN SELECTED SO FAR AND DISCUSS THE STATUS OF WHICH ONE OF THESE PROJECTS ARE AT. PRETTY EASY MEETING TONIGHT, JUST A CHANCE TO UPDATE WHERE WE HAVE BEEN AND WHERE WE ARE GOING. WE ALWAYS LIKE TO START OFF A LOT OF HIS MEETINGS, WE WILL CALL IT OUR RAINBOW MAP.

PIT GOES BACK TO 2016, IT'S WHE THE CITY DID A LARGE ROADWAY BOND AND GIVEN CONTINUING THAT EFFORT SINCE.

IN DAYS WE FEEL LIKE WE ARE ALWAYS FIGHTING AN UPHILL BATTLE, THAT GIVES US AN OPPORTUNITY TO SEE WHERE WE HAVE MADE THE IMPACTS AND WHERE OUR EFFORTS HAVE MADE A DIFFERENCE ACROSS THE CITY. THEN, 2024, THE PROGRAM UPDATE, AT THE LAST MEETING WE WERE PRESENTED SEVERAL OPTIONS.

WE HAD THREE DIFFERENT CATEGORIES THAT WE PICKED FROM . THE COMMITTEE CHOSE THREE PROJECTS FROM A FULL - - CATEGORY.

THAT WAS A LIST OF STREETS THAT RANGE IN THE PCI RANGES OF THE MID- LOW TO MID 20S. SOME OF OUR WORST STREETS, THUS THE PAVEMENT INDEX THAT WE TALKED ABOUT HOW WE RANK OUR STREETS OVERALL WITH THE SURFACE.

THEN, WE ALSO HAD A CATEGORY OF PARTIAL DEPTH.

THE BOARD CHOSE NOT TO ACCEPT ANY OF THOSE.

WE HAVE ONE THIRD LIST THAT WERELINEAR STREETS .

WE HAD A RANKED LIST OF THE TOP 10 AND YOU WILL CHOSE THREE PROJECTS FROM THAT. THE WORK ZONES, OR THE NEIGHBORHOOD PROJECTS THAT WE CHOSE FROM THE FULL REHABILITATION CATEGORY WAS IN 6D, THE PASADENA HEIGHTS.

[00:05:07]

THEN THE LINEAR STREAK, SOUTH SEVENTH FOR DANVILLE PIONEER AND THEN BROKE THE SOUTH SEVENTH STREET.

IN YOUR PACKET AT THIS TABLE. I DO NOT KNOW WHAT WOULD BE BETTER TO LEAVE THE TABLE OR THE MAP OF HERE TO SEE WHICH ONES YOU CAN REFER TO, BUT I WANT TO GO THROUGH THE QUICK.

STARTING AT THE TOP, S9 SEE IS A 23 PROJECT THAT WE BID OUT, IT GOT UNDER CONSTRUCTION AND WE HAVE COMPLETED THAT ONE.

TWO THROUGH FIVE, SOUTH 27TH, SOUTHWEST DRIVE PROJECT HAS BEEN DID AND - - WITH THE CONTRACTOR SELECTED ON THAT ONE. IT IS EXPECTED TO START IN SEPTEMBER OF THIS MONTH. THAT WILL BE ONE THAT YOU WILL SEE ACTIVITY ON. NORTH TENT AT PINE CONCRETE INTERSECTION, THAT ONE WAS SELECTED AS THE INTERSECTION IMPROVEMENT PROJECTS. THE CONCRETE HAS BEEN POURED OUT THERE, WE ARE WAITING FOR SIGNAL IMPROVEMENTS AT THAT INTERSECTION. THE - - PROJECT ARE BOTH UNDER CONSTRUCTION AND NEAR COMPLETION.

THEN, SIX, SEVEN AND EIGHT OTHER PROJECTS THAT WILL BE ADVANCING TOWARDS THE END OF 2023, CONSTRUCTION WILL GO TO 2024. THE FIRST NEIGHBORHOOD YOU WILL SEE COMING UP IS BAKER HEIGHTS SUBDIVISION IN FEBRUARY 2024.

THAT IS S 13 NUMBER 10 ON THE LIST.

I DID WANT TO MAKE A CORRECTION, WE GET OUR ESTIMATES CROSSED OF. S5 HAS AN ESTIMATE OF 3.6 MILLION AND IS 13 IS 1.48 MILLION.

THOSE ARE FLIP-FLOPPED, WE NOTICE THAT LATE THIS AFTERNOON. WE WILL CORRECT THAT IN THE MINUTES. S 13 IS BAKER HEIGHTS, THAT IS ON THE FIRST MONDAY WILL DO. IF YOU LOOK AT NUMBERS 11 THROUGH 16, THAT IS WHERE YOU GET THE LIST THAT YOU ALL SELECTED THIS LAST TIME IN THE MEETING IN JUNE.

WE STARTED ON DESIGN INTERNALL , WE DESIGN THOSE IN-HOUSE AT OUR DEPARTMENT AND WE ARE WORKING THROUGH THE DESIGN NOW AND HAVE GOTTEN SCHEDULED TO START BIDDING IN FEBRUARY, MARCH, APRIL AND MAY. WE WILL ROLL THOSE OUT.

WE ALSO PUT 17, 18, 19 AND 20. THOSE ARE OUR LARGE BOND FUNDED PROJECTS AND MAPLE THIRD WE THOUGHT WE WOULD PUT THOSE ON THEIR FOR YOU TO KNOW ABOUT. IF THERE ANY QUESTIONS ABOUT THE PROCESS WE GO THROUGH, I CAN SPEAK TO THAT.

THEY SHOULD ALL BE FAMILIAR, BUT WE HAVE SOME NEW FOLKS THAT MAY NOT KNOW HOW WE GOT TO WHERE WE ARE.

JUST WANTED TO STEP THROUGH AND GIVE AN UPDATE OF WHERE WE ARE AT IN THE PROJECT YOU HAVE SELECTED.

>> ANYBODY HAVE ANY QUESTIONS FOR SCOTT?

>> I DID WANT TO MAKE ONE MORE MENTION.

THIS WAS THE LIST THAT YOU CHOSE FROM BEFORE.

THERE WAS SOME DISCUSSION ABOUT AN HOA PROJECT IN CERTAIN RESTRAINTS WE MAY WANT TO WORK ON.

WE WERE CATEGORIZING THEM INTO THE DCO A CATEGORIES, IT WAS A CATEGORY WHERE COMMERCIAL BUSINESSES WERE HAPPENING.

THAT IS WHAT WE HAVE IDENTIFIED IN THE PAST.

CURRENTLY THERE IS NO FUNDING LINED UP THAT IS FORMAL RIGHT NOW. SO, THIS LIST, THE ONE TO DO

[00:10:04]

FROM THE PAST. >> THAT MIGHT BE BENEFICIAL TO KNOW HOW LONG SOME OF THESE PROJECTS HAVE BEEN ON TO HELP DETERMINE A RECOMMENDATION IN THE FUTURE.

>> IF YOU ALL HAVE RECOMMENDATIONS OR A WAY THAT YOU WANT TO SEE, JUST LET US KNOW.

ANY OTHER QUESTIONS? >> IT'S KIND OF A GOOD TIME IF SOME OF YOUR NEIGHBORS, FRIENDS AND ACQUAINTANCES HAVE SAID SOMETHING TO YOU ABOUT SOMETHING STRANGE, IT'S A GOOD

TIME TO BRING IT UP. >> NO, I JUST APPRECIATE ALL THAT IS GOING ON. YOU GUYS ARE DOING A GREAT JOB.

>> YOU LOOK AT THIS OVERALL MATT, THEY STILL HAVE A LONGWAY TO GO . OKAY, THIS ITEM REQUIRES A PUBLIC HEARING. I WILL OPEN THE PUBLIC HEARING.

WOULD ANY CITIZEN LIKE TO ADDRESS THE PROGRAM UPDATE? PLEASE STEP FORWARD. SEEING NONE, I WILL CLOSE

PUBLIC HEARING. >> MY NAME IS BOB THOMAS.

FOR MOST OF YOUR WHO DO NOT KNOW ME OR HAVE NOT SEEN IN A WHILE, I AM BACK.I HAVE A COUPLE OF QUESTIONS, I'M CONCERNED ABOUT COUPLE ITEMS HERE OUTSIDE OF THE FACT THAT, I'M LOOKING AT YOUR STREET LINEAR PROJECT 14, NORTH 18TH STREET. BACK IN JUNE, ASKED THE QUESTION OF CITY MANAGEMENT, WHEN DO WE DO THIS STREET LAST? IT SEEMS LIKE IT HAS BEEN FAIRLY RECENT.

I'M A BIT CONCERNED ABOUT THE FACT THIS STREET IS CALLING FOR MORE WORK AT THIS POINT IN TIME.

I'M ALSO CURIOUS ABOUT WHAT WAS SAID ABOUT WITH THE PCI RATING AT THAT POINT IN TIME.IT SEEMS TO ME THAT IF THE STREET WAS DONE IN THE TIMEFRAME THAT I AM THINKING IT WAS DONE, WE SURE DID NOT GET OUR MONEY'S WORTH OUT OF THAT ONE.

I WILL THE QUESTION AS TO WHY WE ARE BACK LOOKING AT THIS PARTICULAR PROJECT COULD AGAIN, I UNDERSTAND THE NEED FOR CERTAIN THINGS. I UNDERSTAND THIS IS THE PRIMARY ROUTE TO THE HENDRICK MEDICAL CENTER AND THINGS LIKE THAT. I JUST HAVE A CONCERN AS A SHAREHOLDER OF WHAT HAPPENED SO WE HAVE A BETTER UNDERSTANDING AND CAN PREVENT THIS AND I HAVE TO GO BACK IN ON THIS SO QUICKLY. THANK YOU.

>> WE DID HAVE A BRIDGE REPLACEMENT ON THAT.

I'M NOT AWARE IN THE TIME THAT I HAVE BEEN HERE.

>> WE DID REFER BACK TO THE PREVIOUS PROJECT.

WHEN YOU SELECT THIS PROJECT, WE EITHER GO OUT AND DO CORPORATION TO START THE DESIGN PROCESS TO SEE WHAT IS CURRENTLY UNDER THE ROADWAY TO SEE IF WE NEED TO DO ANYTHING TO PREPARE OR PAY FOR PLACEMENT FOR THE DESIGN.

WE DID HAVE A PROJECT THAT WEEK FOUND PLANS FOR.

HE IS SAYING 2012, WE CAN REFER BACK WHEN THE PLANS WERE GONE.

HE WOULD ASSUME THERE WAS A BID WITH THE TIMEFRAME, THAT IS THE TIMEFRAME. IN TERMS OF HOW LONG THEY LAST, DEPENDING ON WHAT TREATMENT THEY DID, WE CAN TAKE A LOOK AT THAT. THE DATA LOOKS AT THE CURRENT

[00:15:03]

IT'S AN ASSESSMENT. I WOULD NOT LOOK AT WHAT WAS DONE PREVIOUSLY. SINCE YOU ALL CHOSE THE NORTH 18TH LINEAR PROJECT AND WE ALREADY HAD THE NORTH 18TH INTERSECTION PICKED FROM BEFORE IN THE SAME ALIGNMENT, WE WILL PROBABLY DO THE PROJECT AS A COMBINATION.

WE WILL CAPITALIZE ON THAT. IT'S IN THE AREA WHERE NORTH 18TH BRIDGE WAS DONE. WE WILL GO AHEAD AND ATTACH TO THAT NEW PAVEMENT. THE WHOLE CORRIDOR WOULD BE NEEDED AT THAT TIME. WE CAN MEET WITH YOU SOMETIME IN GO THROUGH IF YOU WANT TO DISCUSS WHAT WASDONE BEFORE .

THAT'S A GOOD TIME TO TALK ABOUT, I DON'T KNOW HOW MANY TIMES SINCE WE HAD IN THE PROJECT WE HAVE COME BACK PREVENTATIVE MAINTENANCE TYPE OF SURFACE TREATMENTS THAT WILL PROLONG THE LIFE AS WELL. AS THE STREETS WE ARE WORKING ON NOW, WE WANT TO START BRINGING THIS BACK AROUND AND DOING SOME OF THE CHEAPER APPLICATIONS THAT WILL TAKE A STREET THAT IS FIVE OR SIX YEARS OLD AND SEALED IT SO IT

CAN LAST A LOT LONGER. >> THIS ITEM DOES NOT REQUIRE ANY ACTION. NEXT ITEM IS FUTURE MEETING,

[3. Future Meeting: Receive a Report, Hold a Discussion and Public Hearing and Take Action on Future Street Maintenance Advisory and Appeals Board Meeting Dates ]

JUNE 6 AND JUNE20 . ANYWAY, THAT'S OUR NEXT MEETING

DATE CHOICES. >> THESE TWO ARE DATES IN JUNE THAT ARE THE COUNTER OF THE COUNCIL DATES? ANY POSITIVES OR NEGATIVES ON THAT?

AT THIS POINT? >> ONE IS THE - - FESTIVAL?

>> FIRST PART OF JUNE. >> JUNE 20 IS FINE?> FINE WITH ME. WE HAVE A RECOMMENDATION FOR JUNE 20. DO WE HAVE A PUBLIC HEARING ON THAT, COUNSELOR? WE WILL OPEN THE PUBLIC HEARING ON THE NEXT MEETING DATE OF JUNE 20.

WOULD ANYONE LIKE TO COMMENT ON THAT?SEEING NOBODY COME OUT

THE COMMOTION AND A SECOND. >> MOTION.

>> SECOND. >> CLERK:

[PUBLIC COMMENTS]

>> CHAIR: OKAY, NOW WE GET TO THE PUBLIC COMMENT SECTION OF THE AGENDA. WE WILL LET ANY CITIZEN GIVE US ANY COMMENTS ON THE PROGRAM WE ALL VOLUNTEERED FOR I WILL OPEN IT UP FOR PUBLIC COMMENTS, THERE WILL BE NO ACTION TAKEN OR DISCUSSION. WOULD ANYONE LIKE TO ADDRESS THEBOARD ? PLEASE STATE YOUR NAME AGAIN,

BOB. >> SPEAKER: AGAIN, MY NAME IS BOB THOMAS. I WANT TO THANK EACH AND EVERYONEOF YOU FOR TAKING THE TIME TO SERVE ON THIS BOARD .

CITY BOARDS ARE VERY IMPORTANT. THE DUTY TO CITIZEN INPUT.

AGAIN, THANK YOU. >> CHAIR: THANK YOU.

[00:20:01]