Feb 12, 2026 City Council

[00:00:01]

GOOD MORNING. IT IS NOW 8:30 A.M., AND I CALL THIS MEETING OF THE ABILENE CITY COUNCIL TO ORDER.

[CALL TO ORDER]

BUT NOW I'M GOING TO ASK COUNCILMAN SHANE PRICE IF HE WILL LEAD US IN OUR INVOCATION.

LET'S PRAY. LORD, WE'RE SO GRATEFUL FOR THE WARMER WEATHER THAT WE'VE BEEN ABLE TO ENJOY AFTER THE ICE STORM AND GRATEFUL FOR THE MOISTURE WE GOT.

AND PRAY THAT WE GET SOME MORE RAIN. PRAISE BE WITH THE MEN AND WOMEN THAT SERVE THE CITY, WHETHER THEY'RE POLICE OR FIRE OR WATER. LIBRARIES, PARKS, ALL DIFFERENT KINDS OF SERVICES TO THE CITIZENS.

THE SOLID WASTE THAT TAKE CARE OF OUR NEEDS IN A WAY THAT WE DON'T EVEN SEE OR NOTICE AND ARE JUST GRATEFUL FOR THE TIME THAT THEY PUT INTO THAT.

SOME OF THEM OVERNIGHT WATER OUT IN THE COLD WEATHER OR HOT WEATHER.

JUST PRAY TO KEEP THEM SAFE. PRAY THAT YOU KEEP THE POLICE AND FIRE SAFE AS THEY RESPOND TO EMERGENCIES AND GRATEFUL FOR THE MEN AND WOMEN THAT SERVE THIS COUNTRY.

MANY OF THEM AWAY FROM FAMILY FOR MONTHS AT A TIME.

AND JUST PRAY FOR THOSE FAMILIES AND PRAY FOR THOSE MEN AND WOMEN THAT THEY RETURN HOME SAFELY.

GREAT TO BE WITH US THIS MORNING AS WE MAKE DECISIONS THAT YOU WOULD GIVE US WISDOM AND JUST ARE SO GRATEFUL FOR THIS GREAT CITY AND WAYS THAT WE CAN SERVE EACH OTHER.

IN JESUS NAME, AMEN. AMEN. AMEN. NOW, FROM THE MCMURRAY CENTER OF INNOVATION, WE'RE HONORED TO HAVE TODAY, WE HAVE LENA AND HER PARENTS. MOLLY AND WADE ARE HERE.

THERE THEY ARE. AND WE HAVE JOHNNY AND HIS GRANDMOTHER.

SUSIE IS HERE. AND THEY ARE GOING TO LEAD US IN OUR PLEDGES.

SO Y'ALL TURN AROUND RIGHT WHERE YOU'RE AT. PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

NOW THE TEXAS HONOR, THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE, TEXAS.

ONE STATE UNDER GOD, ONE AND INDIVISIBLE. THANK YOU.

GOOD JOB. HOW MANY DAYS YOU CAN COME? PICTURE WITH A MAN.

DON'T COME UP CLOSE. TAKE PICTURES.

DOES ANYBODY HAVE A BLANKET? YEAH THEY ARE.

WE NOW MOVE TO THE CONSENT AGENDA, WHICH CONSISTS OF ITEMS TWO THROUGH 20.

[CONSENT AGENDA AND PUBLIC COMMENTS ]

WE WILL NOW MOVE TO THE PUBLIC COMMENT PERIOD.

THERE WILL BE NO VOTES OR ANY FORMAL ACTIONS TAKEN ON SUBJECTS PRESENTED DURING PUBLIC COMMENT.

THE PUBLIC COMMENT PERIOD WILL ALLOW MEMBERS OF THE PUBLIC TO PRESENT IDEAS AND INFORMATION TO CITY OFFICIALS AND STAFF.

PLEASE COME FORWARD AND STATE YOUR NAME AND THE CITY YOU RESIDE IN FOR THE RECORD.

THERE WILL BE A THREE MINUTE LIMIT. AND DO WE HAVE ANY CARDS FOR PUBLIC COMMENT? NOT FOR CONSENT OR PUBLIC. ONE FOR THE REGULAR AGENDA.

OKAY. WE HAVE A CARD FOR REGULAR AGENDA. SO ANYONE ELSE WANT TO SPEAK IN PUBLIC COMMENT AT THIS TIME? RESIDENT OF ABILENE. I'D ASK FOR THE THE ABILENE CONVENTION CENTER, HOTEL, CONVENTION CENTER, OR WHATEVER HOTEL BOARD BUDGET TO BE PULLED. THAT'S MY FAULT.

I'M SORRY. SO I'LL JUST EMAIL ALL OF Y'ALL, AND THEN MAYBE THAT'LL GET DONE.

BECAUSE I THINK CITIZENS SHOULD KNOW IF WE'RE CONTRIBUTING MONEY TO THIS BUDGET, WE SHOULD BE ABLE TO HAVE ACCESS TO THAT INFORMATION AND PRESENTATION DURING THE MEETING.

BUT NO WORRIES, GRACE. BUT I DO THINK THAT'S IMPORTANT, AND I DID SHARE IT ON MY TOP THREE THIS WEEK.

OKAY. SO THE NEXT THING I POINTED OUT IS ON JANUARY 8TH, I MENTIONED THAT WE NEEDED SOME LANTHANUM MATERIAL PRESENTED TO THE PUBLIC, AND COUNCILMAN CRAVER WAS SO KIND TO SAY THAT HE WAS GOING TO MAKE SURE THAT WE HAD AN INFORMATIONAL SHEET THAT WE WILL SHARE WITH THE PUBLIC ALL THE THINGS,

[00:05:04]

AND I THINK THAT'S JUST A SIMPLE REQUEST THAT WE AS CITIZENS CAN EXPECT TO BE FULFILLED.

SO THE NEXT THING I WANTED TO ADDRESS WAS ELECTIONS.

THANKS TO YOU FOR BRINGING THAT UP. I'LL HAVE TO COME BACK AGAIN.

WE ONLY HAVE ABOUT 61,000 PEOPLE REGISTERED IN ABILENE.

OR WE DO HAVE IT, BUT THERE'S NOT THAT MANY PEOPLE THAT VOTE.

AND YOU CAN'T HEAR ME. LOVELY. SO NO INFORMATION ON WEBSITE.

IT WAS MENTIONED IT WOULD BE DONE ON JANUARY 8TH, AND NOW ALL RIGHT.

SO I'LL JUST GO TO THE NEXT POINT AND I'LL COME BACK LATER. YEAH, BECAUSE I DO THINK TRANSPARENCY IS IMPORTANT.

AND THAT'S ONE THING AS A CITIZEN THAT I HAVE DONE IN MY SEAT IS TO MAKE SURE THERE'S MORE TRANSPARENCY AT THIS COUNCIL MEETING AND ON THE COUNCIL.

AND I THINK IT'S IMPORTANT THAT THAT IS ONE OF OUR, OUR MAIN GOALS AS AN ELECTED OFFICIAL IS ELECTED GOVERNMENT BODY OR WHATEVER IS THAT WE HAVE TRANSPARENCY AND INFORMATION AVAILABLE. THE LAST THING I WANT TO ADDRESS IS THAT I WAS VERY APPRECIATIVE THAT AS I WAS READING THROUGH THE 483 PAGES OF THE PACKET, THAT THERE WAS ONE ITEM THAT WENT OVER BUDGET AND I WAS READY FOR IT TO JUST, YOU KNOW, WE'RE JUST GOING TO SUPPLEMENT IT.

BUT NO THE DEPARTMENT OF TRANSPORT OR THE DIRECTOR OF TRANSPORTATION, DON GREEN, DECIDED TO WORK WITHIN THAT GRANT FUNDING AND WORKED TO MAKE IT WORK. AND I JUST WANT TO SAY I'M VERY IMPRESSED WHEN I SEE THINGS LIKE THAT, BECAUSE I KNOW IT WOULD HAVE BEEN EASIER JUST TO THROW EXTRA MONEY BECAUSE IT WASN'T A WHOLE LOT MORE. BUT I SEE THAT THAT BEING THAT'S A GREAT THING THAT WE CITIZENS SHOULD KNOW ABOUT, BECAUSE THERE ARE A LOT OF TIMES WE SEE WHERE YOU HAVE TO OVERSPEND, LIKE THERE WERE SEVERAL ITEMS THAT WERE OVER BUDGET.

AND WHEN YOU WORK WITHIN THE GRANTS GIVEN BY THE FAA OR THE HUD, I THINK IT IS ACTUALLY I THINK THAT'S IMPORTANT.

SO AGAIN TRANSPARENCY MATTERS. ELECTIONS ARE HAPPENING ON STARTING TUESDAY, FEBRUARY 17TH.

AND WE NEED TO MAKE SURE WE SHOW UP BECAUSE THIS ISN'T ABILENE, WE'RE REPUBLICAN COUNTY, AND THAT'S WHERE WE ELECT OUR REPRESENTATIVES FOR GOVERNOR AND ALL THE THINGS DOWN. AND SO WE WANT TO MAKE SURE WE SHOW UP AND USE OUR VOICES BECAUSE THEY ACTUALLY MATTER.

AS MY SHIRT SAYS, ELECTIONS MATTER. THANK YOU.

STILL IN THE PUBLIC COMMENT PERIOD. WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME? SEEING NO ONE, I WILL CLOSE THE PUBLIC COMMENT. I WOULD NOW ASK FOR A MOTION OF THE CONSENT AGENDA CONSISTING OF ITEMS TWO THROUGH 20, WITH THE EXCEPTION OF ITEM EIGHT. I HAVE A MOTION BY COUNCILMAN BEARD.

SECOND SECOND BY COUNCILMAN REAGAN. ANY FURTHER DISCUSSION? READY TO VOTE. ALL YESES. MOTION CARRIES. MOTION CARRIES.

[8. Resolution: Receive a Report, Hold a Discussion, and Take Action to Approve Change Order 1 to the Contract with Bontke Brothers for Bonzana Drive Extension (Don Green) ]

YES. I'M ACTUALLY GOING TO COME AT IT FROM THE OPPOSITE DIRECTION FROM MISS FOGLE.

BECAUSE WHAT'S BEING REMOVED IS A SIDEWALK. AND THAT'S ONE OF THE THINGS THAT WE HEAR CONCERNS ABOUT IS THE LACK OF SIDEWALKS AND MOBILITY OPPORTUNITIES FOR THOSE THAT ARE IN WHEELCHAIRS OR HAVING TO, LIKE, TAKE A BUS OUT THERE AND WALK.

AND SO I, I WOULD BE MORE COMFORTABLE WITH US TAKING A LITTLE BIT FROM MIP AND FUNDING THE SIDEWALK SO THAT WE HAVE THAT FULL PROJECT WHERE AS BUSINESSES COME IN THERE, THE THERE'S THAT CONNECTIVITY FOR BOTH PEDESTRIANS AS WELL AS THE STREET FOR VEHICULAR, VEHICULAR ACCESS. SO THAT'S THAT'S MY PERSPECTIVE ON THAT.

AND YOU CAN SHOW THE MAP JUST SO PEOPLE CAN SEE WHERE WE'RE TALKING ABOUT. IT'S OUT AT THE AIRPORT AND THAT'S ONE OF THE SLIDES. SO THAT'S ON THE LEFT. FM 18 AND ON THE RIGHT, FAR RIGHT IS THE EXISTING ENTRANCE WAY TO THE AIRPORT.

YES, SIR. SO WHAT WHAT WE ARE DOING, PROPOSING TO DO IS TAKE OUT A SECTION OF SIDEWALK, NOT THE ENTIRE SIDEWALK ON THE WEST SIDE OF THE ROAD. AND AS THAT AREA DEVELOPS, THEN VERY, VERY SIMILAR TO WHAT? DEVELOPMENT, HOW DEVELOPMENT OCCURS IN THE CITY.

THEN WITH THAT DEVELOPMENT, THE SIDEWALK IS INSTALLED BY THE THE, THE TENANT.

OKAY. SO THAT'S THE INTENT. SO THE PLACE WHERE IT WOULD BE NOT INSTALLED TODAY IS WHERE WE WOULD BE EXPECTING TO SEE A BUSINESS COME IN, AND THEN A SIDEWALK WOULD BE REQUIRED. YES, SIR. OKAY.

BUT THERE'S ALSO ON THE EAST THAT'S THAT'S ON THE WEST SIDE OF THE ROAD THAT WE'RE PULLING THAT ONE SECTION OUT ON THE EAST SIDE OF THE ROAD THERE IS THERE IS SIDEWALK, THE FULL LENGTH. OKAY. SO THERE, THERE. THE THE INTENTION IS ULTIMATELY TO HAVE SIDEWALKS ON BOTH SIDES OF THAT ROAD.

BUT WE WE NEEDED TO BE ABLE TO, TO TAKE SOME COST OUT OF THIS.

[00:10:02]

AND SO THERE WOULDN'T BE A BUSINESS THAT GETS PUT IN THERE. AND SO THAT'S, THAT ADDRESSES MY CONCERN.

THANK YOU. OKAY. I'M GOOD WITH THAT. WHAT STAFF IS RECOMMENDING? ANY FURTHER QUESTIONS FROM DON? I DON'T HAVE A STRONG OPINION ON THIS ONE OR THE OTHER, BUT JUST CURIOUS IF WE'RE IF WE'RE COUNTING ON BUSINESSES TO BUILD IN THE SIDEWALK WHENEVER THEY COME IN ON THAT SIDE. WHY NOT ON THE OTHER SIDE, TOO? WELL, ORIGINALLY WE WANTED TO HAVE SIDEWALK ON BOTH SIDES, RIGHT.

SO THIS IS JUST A WAY TO KIND OF SAVE SOME COSTS SO WE DON'T EAT INTO THE CONTINGENCY.

THERE'S $100,000 CONTINGENCY IN THE BUDGET. I'M SAYING WHY ARE WE BUILDING ON THE OTHER SIDE THEN WHY DON'T WE JUST NOT DO SIDEWALKS AT ALL AND LET THE TENANTS BUILD? BECAUSE WE EXPECT DEVELOPMENT ON THE OTHER SIDE, TOO.

SO ORIGINALLY WE THOUGHT WE HAD THE BUDGET TO DO SIDEWALKS ON BOTH SIDES, SO THAT WAY IT'S TAKEN CARE OF.

THIS IS ALL LEASED LAND. THIS WILL BE LEASED PROPERTIES OWNED BY THE CITY.

SO ULTIMATELY WE WANTED A PROJECT THAT WAS READY TO GO FOR, TO ATTRACT TENANTS TO DO AND MAKE IT AS EASY AS POSSIBLE TO DEVELOP.

AND HAVING SIDEWALKS ALREADY EXISTING MAKES THAT A LITTLE BIT EASIER.

WITHIN THE GRANT FUNDING THAT WE HAD, THAT WAS THE INTENT.

OKAY, SO YOU'RE SAYING IT'S IMPORTANT TO AT LEAST HAVE ONE.

BUT MY QUESTION IS WHY DON'T WE JUST NOT PUT SIDEWALKS IN AT ALL AND LET THE TENANTS, AS THEY BUILD, PUT IN THE SIDEWALKS AT THEIR COST ON BOTH SIDES, RIGHT.

WE COULD HAVE DONE THAT. AND ULTIMATELY, IF IT CAME IN WAY OVER BUDGET, THEN, THEN THAT'S WHERE WE WOULD HAVE LOOKED.

PROBABLY TO TAKE EVEN MORE COSTS OUT OF THIS IS TO REMOVE ALL THE SIDEWALKS TO STAY WITHIN THE GRANT FUNDING.

BUT SINCE THE GRANT IS FUNDING THIS WITHOUT CITY DOLLARS AT ALL, YOU KNOW, WE JUST WANTED TO GO IN AND ASK FOR AS MUCH AS WE, YOU KNOW, TRY TO BUILD AS MUCH AS WE POSSIBLY COULD AND MAKE THIS AREA EVEN MORE MARKETABLE FOR DEVELOPMENT.

I DON'T HAVE A STRONG OPINION. I WAS JUST CURIOUS IF YOU WORKED ON ONE SIDE, WHY NOT THE OTHER? BUT I UNDERSTAND AND A LARGE PORTION OF THAT SIDEWALK AT THE ENTRANCE, THERE WON'T BE BUSINESSES THERE ANYWAY. IT'S RIGHT ALONG THE FENCE, SO THERE WOULDN'T BE A WAY TO PUT THE COST ON THE WEST SIDE.

THAT'S CORRECT. OKAY. ANYONE ELSE? ARE THERE ANY CONCERNS OF DIFFICULTY LEASING THAT LAND THAT DOESN'T HAVE SIDEWALK WHEN EVERYTHING ELSE DOES? I DON'T FORESEE ANY.

I MEAN, IT'S THAT THAT SIDE WOULD BE RESERVED FOR AERONAUTICAL OR AEROSPACE USE, SO WE WOULD HAVE TO ATTRACT THE RIGHT TENANT.

THE OTHER SIDE OF THE ROAD WOULD BE OPEN FOR ANY KIND OF COMMERCIAL USE.

OKAY. TO, YOU KNOW, TYPE OF BUSINESS. THANK YOU.

THANK YOU. DON. THANK YOU. DON. AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST? ITEM EIGHT, PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD. SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING.

ANY FURTHER DISCUSSION? IF NOT, I'LL ACCEPT A MOTION AND A SECOND ON ITEM EIGHT.

MOVE FOR APPROVAL. MOTION FOR COUNCILMAN PRICE.

SECOND. SECOND BY COUNCILMAN REAGAN. IS THAT RIGHT? DISCUSSION. WE'RE READY TO VOTE. ALL YESES, MOTION CARRIES.

MOTION CARRIES. I'LL MOVE TO THE REGULAR AGENDA.

[21. Resolution: Receive a Report, Hold a Discussion and Take Action on Approval of Bid #CB-2622 for the Fire Station 6 Bathroom Repair and Remodel (Cande Flores) ]

MAYOR MORGAN COUNCIL CANDY FLORES, SABLAN FIRE CHIEF HERE TO PRESENT ITEM 21, WHICH IS A RESOLUTION FOR CONTRACT SERVICES FOR A BATHROOM REMODEL AT FIRE STATION SIX. SO FIRE STATION SIX AT 1482 SOUTH DANVILLE, TRADITIONALLY WHERE THE COWS ARE AT BUILT IN 1981. YES. 8500 SQUARE FOOT BUILDING.

TWO COMPANY FIRE STATION, WHICH HOUSES A LADDER CREW AND AN ENGINE CREW.

EIGHT TOTAL PERSONNEL AND IT IS HOME TO OUR TECHNICAL RESCUE PROGRAM.

THE INTENT WITH FIRE STATION SIX IS THAT AS FIRE STATION NINE OPENS, THE TECHNICAL RESCUE PROGRAM IS MOVING TO STATION NINE.

SO ALL PERSONNEL FROM SIX WILL ALSO MOVE TO STATION NINE DUE TO THEIR EXTENSIVE TRAINING AND CERTIFICATION THAT IS REQUIRED.

SO OUR TIMELINE HAS CHANGED QUITE A BIT. IT ACTUALLY CHANGED YESTERDAY, BUT JUST A BRIEF.

[00:15:04]

WE'LL HAVE THE REASSIGNMENT OF STATION SIX TO STATION NINE.

SO THOSE CREW MEMBERS WILL VACATE STATION SIX AND MOVE TO STATION NINE.

WE'LL ALSO LOOK FOR THE END OF THAT WEEK TO COMPLETE THE REASSIGNMENT AND MAKE SURE THAT SIX IS COMPLETELY VACATED.

WE'LL START THE RENOVATIONS AT THAT TIME. AND THEN LOOKING AT A SIX WEEK COMPLETION FOR DEMOLITION AND TOTAL RENOVATION OF THE BATHROOM. APRIL 13TH MAY BE PUSHED ONE WEEK BECAUSE WE'RE PUSHING EVERYTHING ELSE ONE WEEK.

SO AROUND APRIL 13TH TO APRIL 20TH, LOOKING FOR THE RENOVATION TO BE COMPLETE AND LOOKING TO OPEN STATION SIX AS SOON AS THOSE RENOVATIONS ARE COMPLETE. THIS IS THE CURRENT STATE OF THE BATHROOM.

IT IS THE MAIN BATHROOM AT FIRE STATION SIX. IT HAS NOT HAD ANY KIND OF REDESIGN SINCE OPENING 45 YEARS AGO.

IT HAS HAD EXTENSIVE REPAIRS OVER TIME, AS YOU CAN TELL FROM THE STAINLESS BACK PLATES AND THE DIAMOND PLATE ON THE WALL.

THEY'VE HAD TO TEAR INTO THE WALLS TO REPLACE PLUMBING.

THE BATHROOM HAS HAD SEEN NUMEROUS PLUMBING ISSUES OVER THE LAST FEW YEARS, ESPECIALLY THE LAST 36 MONTHS.

JUST AS THINGS HAVE GOTTEN A LITTLE BIT WORSE AND WORSE AS TIME HAS MOVED ON.

WE ALSO, BECAUSE OF THIS BEING AN OLDER STATION, OUR NEWER STATIONS ARE BUILT AS INDIVIDUAL BATHROOMS. SO THIS STATION DOES NOT HAVE A BATHROOM SET UP FOR FEMALES.

IT DOES NOT HAVE THE PRIVACY SETTINGS. IF WE NEEDED TO HAVE SOME OF THOSE FOR FOR FEMALE EMPLOYEES.

SO THIS WOULD SOLVE SOME OF THAT IN OUR IN OUR BATHROOM RENOVATION.

THE SCOPE OF THE RENOVATION WOULD BE DEMOLITION OF ALL EXISTING WALLS, PLUMBING FIXTURES.

SO ACTUALLY A COMPLETE TEAR OUT OF THE EXISTING BATHROOM, TAKING IT DOWN TO THE STUDS REPLACE ALL THE PLUMBING AND SEWER IN THAT BATHROOM AREA AND CONSTRUCTING THREE INDIVIDUAL BATHROOMS, WHICH WOULD ALSO CREATE ONE ADA COMPLIANT RESTROOM, WHICH WE CURRENTLY DO NOT HAVE AT FIRE STATION SIX.

EACH BATHROOM WOULD HAVE A TOILET, SHOWER, AND A SINK AND VANITY INSIDE.

TOTAL BID IS. EXCUSE ME. 186 892. THIS IS A BASE BID OF 136 892.

PLUMBING CONTINGENCY OF 40,000. WE ARE FAIRLY CERTAIN WHAT WE WHAT WE KNOW GOING IN, WHAT THE PLUMBING IS GOING TO REQUIRE.

BUT AS ALWAYS, PLUMBING IS KIND OF ONE OF THOSE CURVEBALLS THAT CAN CAN ARISE AS YOU START TO TEAR THINGS UP.

SO THERE IS A CONTINGENCY. AND A GENERAL CONSTRUCTION CONTINGENCY OF 10,000.

CONSTRUCTION HAS OBTAINED THIS BID. AND FUNDING WILL COME FROM THE AFD FIRE APPARATUS FUND.

WHICH WILL BE OFFSET FROM ANY ADDITIONAL FUNDS LEFT OVER FROM FIRE STATION NINE, WHICH WILL BE PLACED INTO THE APPARATUS FUND, WHICH ARE GOING TO GO TOWARDS THE PURCHASE OF BRUSH NINE FOR THAT STATION.

QUESTIONS. SO, CHIEF, WITH THE CONTINGENCY THIS BID IS NOT TO EXCEED 186 892.

CORRECT? THAT IS CORRECT. YES, SIR. QUESTIONS OF CHIEF.

WHAT'S THE I UNDERSTAND THERE'S SOME LIKELIHOOD WE'VE GOT SOME PLUMBING COLLAPSES IN THERE THAT WE JUST DON'T REALLY KNOW ABOUT YET, OR AT LEAST BASED ON CIRCUMSTANCES. THAT'S WHAT WE THINK.

SO WE HAVE HAD THE LINE SNAKED. SO WE DO HAVE AN IDEA OF WHAT'S IN THERE.

THE THE MAIN CAUSE IS IN THE BATHROOM AREA ITSELF.

SO WE DO KNOW THAT THE SEWER LINE IN THE BATHROOM SECTION DOES NEED TO BE REPLACED.

WE'RE ANTICIPATING THAT THAT IS GOING TO BE THE EXTENT OF OUR ISSUES.

BUT BECAUSE PLUMBING IS ONE OF THOSE THINGS THAT YOU REALLY ALWAYS HAS SOMETHING ELSE HAPPEN WHEN YOU START TEARING THINGS UP.

WE HAVE TO HAVE A CONTINGENCY IN THERE JUST IN CASE SOMETHING ELSE IS NEEDED ONCE WE TEAR UP THAT LINE.

WE DO THAT. WE DO NOT ANTICIPATE ADDITIONAL NEEDS, BUT WE DO HAVE TO BUDGET FOR SOMETHING THAT'S NOT THERE.

THAT'S OLD CAST IRON. YES IT IS. WELL, THE GUYS ARE OVER AT STATION NINE AND SIX IS VACANT.

DO YOU GUYS EXPECT ANY COVERAGE ISSUES OR RESPONSE TIME ISSUES? THERE'S A CONCERN FOR IT. WE DO HAVE A PLAN IF THAT BECOMES AN ISSUE.

CURRENTLY WE'RE GOING TO JUST MONITOR BUT WE DO HAVE A PLAN IN PLACE TO WHERE IF THAT BECOMES AN ISSUE, WE CAN STAFF AN ADDITIONAL ENGINE AT A CURRENT STATION.

IT'S JUST NOT GOING TO BE OUR INITIAL PLAN. THANK YOU.

[00:20:03]

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST ITEM 21? PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD. SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING.

IS THERE ANY FURTHER DISCUSSION? IF NOT, I'LL ACCEPT A MOTION IN A SECOND MOVE TO APPROVE A MOTION BY COUNCILMAN BEARD.

SECOND. SECOND BY COUNCILMAN YATES. ANY FURTHER DISCUSSION? WE'RE READY TO VOTE. ALL YESES. MOTION CARRIES.

[22. Resolution: Receive a Report, Hold a Discussion and Take Action on Awarding RFP #CB-2620 for the Abilene Zoo- Africa (Phase 1 of Master Plan) to The Crowe Group, Inc. (Lesli Andrews)]

I'M HERE TODAY TO VISIT WITH YOU ABOUT THE ABILENE ZOO IMPROVEMENTS.

AS YOU KNOW, IN DECEMBER, WE BROUGHT A CONTRACT TO CITY COUNCIL FOR THESE IMPROVEMENTS.

SO AT THAT TIME WAS THE ONE THAT WAS SELECTED.

IT WAS APPROVED BY CITY COUNCIL. RIGHT AFTER THAT, WE DISCOVERED THAT THE SECOND NOTICE IN THE PAPER HAD NOT HAPPENED. ACCORDING TO THE LOCAL GOVERNMENT CODE 52.041.

IT IS REQUIRED TO HAVE TWO CONSECUTIVE NOTICES IN THE NEWSPAPER OR THE PUBLICATION IN THAT AREA.

BECAUSE THAT DIDN'T HAPPEN, THE LAW IS VERY CLEAR THAT WE HAD TO STOP EVERYTHING AT THAT POINT, AND IT MADE THOSE BIDS NULL AND VOID, AND WE HAD TO START OVER AGAIN.

SO IN JANUARY WE USED THE SAME SCOPE, PUT OUT THE SAME RFP AND RECEIVED FOUR OF THE FIVE PEOPLE, SUBMITTED A PROPOSAL AGAIN, THE SECOND TIME IT WAS EVALUATED BY A COMMITTEE.

THIS TIME I WILL SAY THE TWO LOCAL CONTRACTORS WORKED VERY DILIGENTLY TO TRY AND GET THEIR NUMBERS DOWN AND THEIR DAYS DOWN. THE COMMITTEE DID SELECT CRO THROUGH THE SECOND PROPOSAL ROUND.

THE CITIZENS DID APPROVE A $15 MILLION BOND TO GO TOWARDS THE ZOO.

IMPROVEMENTS. IT WAS A 1 TO 1 MATCH WITH THE ZOOLOGICAL ZOOLOGICAL GARDENS AND GROVER NELSON.

AND SO 15 MILLION OF THIS WILL BE GOING TOWARDS THIS.

AND THE BALANCE IS MADE UP FROM GROVER NELSON AND THE ZOO SOCIETY.

HERE IS JUST A QUICK SITE PLAN OF WHAT WE ARE DOING.

WE ARE IT IS ABOUT EIGHT ACRES OF CONSTRUCTION FOUR ACRES OF EXPANSION.

THIS WILL INCLUDE, NOT LIMITED TO, BUT INCLUDE IMPROVEMENTS TO THE RHINO, THE GIRAFFE, ADDITIONS OF HOOFSTOCK, LION, CHEETAH, HYENA, AND MEERKAT AS WELL AS A TWO STORY CAFE AND A LAWN WITH A BANDSHELL FOR CONCERTS AND AND EVENTS OUT THERE, AS WELL AS POTENTIAL WEDDINGS.

SO WE'RE VERY EXCITED FOR THOSE OPPORTUNITIES.

OH, I WENT TOO FAST. HERE ARE A FEW OF THE CONCEPTUAL DRAWINGS.

AS MANY OF YOU KNOW BETWEEN OUR FIRST DESIGNS OF THE ZOO AND TODAY WE WERE VERY LUCKY TO INHERIT A C-130 THAT WE COULD HAVE BEEN ABLE TO INCORPORATE INTO THE DESIGN.

THERE'S ALSO A CONCEPTUAL DRAWING OF, OF THE BAND SHELL, WHICH WILL BE WONDERFUL FOR CONCERTS AND EVENINGS EVENINGS IN THE LAWN.

THE PICTURE OF THE TWO STORY CAFE. THERE WILL BE WINDOWS IN THE CAFE THAT GO DIRECTLY INTO SOME OF THE EXHIBIT AREAS.

SO THERE WILL BE A CLOSE UP CLOSE AND PERSONAL OPPORTUNITIES FOR MANY OF THE PEOPLE, AS WELL AS A DECKING UP HIGHER.

SO PEOPLE CAN ALSO LOOK OUT OVER THE PLAINS AND THE HOOFSTOCK AND SEE THEM MORE IN THEIR NATURAL HABITATS.

WE ARE EXPANDING THE GIRAFFE AREA. WE HAVE A WONDERFUL HISTORY IN BEING ABLE TO HAVE LITTLE BABIES, GIRAFFES. BUT THEY NEED A LITTLE BIT MORE ROOM TO RUN AROUND.

SO WE WILL BE DOING THAT AS PART OF THIS. AND OF COURSE, A BIG PUSH ON THIS IS THE CAFE BEING ABLE TO HAVE A GOOD PLACE FOR PEOPLE TO GET INTO THE COOL, HAVE A GOOD PLACE TO EAT SPECIAL EVENTS.

THE ZOO IS A WONDERFUL OPPORTUNITY FOR SPECIAL EVENTS AND AND TO HAVE PRIVATE EVENTS OUT THERE AND SO DOING THE BEST WE CAN TO ACCOMMODATE THOSE REQUESTS. SO AT THIS POINT, I AM HAPPY TO ANSWER ANY QUESTIONS.

CAN YOU GO BACK TO SLIDES FOR ME? TWO SLIDES.

THAT ONE. SET IT UP. CAN WE GET PARK HILL TO NOT PUT A LION ATTACKING A CHILD? I WILL WORK ON THAT. THEY'RE NOT AFRAID. IT'S VIRTUAL.

TURN IT DOWN. COME ON. WE GOTTA SELL THIS. THAT'S NOT THE WAY TO DO IT.

[00:25:05]

JUST THE LONG TERM ACCOUNTABILITY, KNOWING THAT ALL THE BIDS WENT OUT, KNOWING THAT THERE'S A LOCAL BUSINESS THAT HAS THE ABILITY TO HAVE A CONTINUED LONG TERM STAKE IN THIS PROJECT, I THINK IS SOMETHING THAT REALLY, FOR ME PERSONALLY, IS IS EXCITING TO SEE BECAUSE THEIR FAMILIES ARE BEING RAISED HERE, THEY'RE LIVING HERE, YOU KNOW, THEIR THEIR TAX DOLLARS ARE CIRCULATING HERE.

SO EXCITED TO SEE THAT THEY WERE ABLE TO WORK A BIT OUT THAT WAS ATTRACTIVE TO, TO YOU GUYS.

SO LESLIE, I DID HAVE SOME QUESTIONS. SO JUST LOOKING ON ON PAGE THREE, 311 I BELIEVE AT THE PACKET, BUT IT'S THE, THE AFRICA BID OPENING OPENING PARENTHESES, BEST VALUE.

AND IT'S GOT THE FOUR BIDS THERE COST ON THE LEFT AND THEN PERCENTAGE BASED ON THAT PERFORMANCE REVIEW. AND THEN THERE ARE PERCENTAGES ON THE RIGHT.

SO THE OUT OF THE FOUR BIDS THE LOWEST IS TYNER CONSTRUCTION.

TYNER. YEAH. AT 23,034,000. AND CROWE GROUP AT 23,000,367. SO ABOUT 337,000 MORE IS CROWE GROUP VERSUS THE LOWEST BIDDER, WHICH IS TYNER.

AND THEN THE PERCENTAGE ON THE FAR RIGHT UNDER THEIR EVALUATION, LET'S SAY YOU KNOW, ONES AT 67%, ONES AT 80%, BUT THE, THE TWO LOWEST BIDDERS AT 89% AND 91%.

SO, YOU KNOW, A DIFFERENCE OF ABOUT 2%. SO PRETTY CLOSE OVER THAT EVALUATION.

BUT UNDER THIS, YOU KNOW, WE WOULD POTENTIALLY PAY AN EXTRA 330,000 FOR CRO WITH BASICALLY THE SAME EVALUATION AS OPPOSED TO IF WE WENT WITH TYNER.

AND SO IT SEEMS LIKE WE'RE, WE'RE A LITTLE BIT IN THE SAME BOAT AS WE WERE A COUPLE OF WEEKS AGO WHERE I THINK CRO AT THAT TIME WAS THE LOWEST BIDDER BUT DIDN'T SCORE AS HIGH ON THE CRITERIA, AND WHATEVER THE OTHER COMPANY WAS WAS HIGHER BUT SCORED BETTER ON THE EVALUATION.

IT SEEMS WE'VE KIND OF FLIPPED NOW. AND SO JUST LOOKING AT THIS JUST FROM A NUMBERS BASIS, THEY'RE BASICALLY SCORING THE SAME. AND WE CAN SAVE 330,000 BY GOING WITH THE LOWEST BIDDER.

WALK ME THROUGH THAT. BECAUSE THIS WAS ADVERTISED ONE TIME BEFORE ALL OF THE PEOPLE THAT WERE BIDDING THE SECOND ROUND, FOUR OF THE FIVE CHOSE TO REBID.

SO A LOT MORE INFORMATION WAS MADE PUBLIC. WHAT OTHER CONTRACTORS WERE THINKING THE DOLLARS THEY WERE THINKING THE DAYS THEY WERE THINKING WAS MORE VISIBLE THAN IT WAS THE FIRST TIME. SO BEING ABLE TO KNOW WHERE KIND OF OTHER PEOPLE ARE STANDING AND REALLY SHARPENING THEIR PENCILS, WORKING WITH THEIR SUBS HELPED BRING THE COST DOWN.

AND THE DAYS DOWN IT WAS A COMPLETELY DIFFERENT SCORING COMMITTEE ON THE SECOND TIME VERSUS THE FIRST TIME.

THE RFP PROPOSALS WERE SOME OF THEM WERE ALMOST IDENTICAL.

IN THE CASE OF THE CRO GROUP THE THE RFP THAT WAS SUBMITTED THE SECOND TIME WAS COMPLETELY DIFFERENT THAN THE FIRST TIME.

I MEAN, IT WAS ALMOST A DAY AND NIGHT. SO YOU CAN'T SAY THAT THE FIRST COMMITTEE WAS COMPARING THE SAME INFORMATION AS THE SECOND COMMITTEE.

BECAUSE THE PERSON WHO PUT TOGETHER THE SECOND PROPOSAL DID A FABULOUS JOB AND PUT A LOT MORE TIME AND EFFORT INTO THAT.

THIS WAS TRULY A BLIND COMMITTEE SCORING AND THIS IS HOW IT RANKED OUT.

AND SO THIS IS FOR THIS IS WHAT WE'RE BRINGING FORWARD.

IT IS REALLY UP TO CITY COUNCIL ON WHO YOU CHOOSE TO AWARD THIS CONTRACT TO.

AND SO THE, AND I GUESS WHERE, WHERE I'M TRYING TO UNDERSTAND A LITTLE BIT MORE IS WE HAVE COST ON ONE HAND AND WE HAVE PERFORMANCE REVIEW OR HOWEVER THAT'S CATEGORIZED OVER HERE AND THERE'S A BALANCE. AND SO I COULD SEE IF WE HAD TWO, TWO BIDS ROUGHLY THE SAME COST.

AND OVER HERE ONE'S AT 40%, ONE'S AT 99%. WELL, YOU GO WITH THE 99% BECAUSE YOU HAVE MORE RELIABILITY THERE.

HERE THOUGH, WE HAVE A CHEAPER BID WITH BASICALLY THE SAME PERFORMANCE REVIEW SCORE.

BUT RIGHT NOW THE THE RECOMMENDED BEST VALUE IS THE HIGHER DOLLAR AMOUNT.

AND SO I'M JUST KIND OF FOR FUTURE REFERENCE AS WELL.

I THINK THIS IS IMPORTANT FOR US AND AS A COUNCIL TO KNOW FROM A STAFF PERSPECTIVE HOW MUCH WEIGHT SHOULD REVIEW SIDE VERSUS THE COST.

[00:30:05]

RIGHT. BECAUSE IT'S A TWO POINT DIFFERENCE. SO YOU KNOW ANY CONCERNS HERE WITH GOING WITH THE LOWEST BIDDER WITH WITH REINHARDT? NO, SIR. OKAY. OKAY. I MEAN, THAT THAT'S MY RECOMMENDATION, BUT I'M OPEN TO DISCUSSING IT.

I WAS JUST BECAUSE WE SEEM TO HAVE FLIPPED A LITTLE BIT WHEN WE HAD OUR DISCUSSION IN DECEMBER, IT SEEMED LIKE THAT THE MOST CRITICAL ASPECT OF IT, EVEN BEYOND PRICE, BECAUSE THE SOCIETY IS COVERING THE EXTRA AMOUNT, THE TAXPAYERS AMOUNT IS SET. AND SO WHAT WAS MOST IMPORTANT WAS THE TIMING.

AND THE YOU KNOW, WE ONLY SAW SADAKO'S BID THE FIRST TIME.

AND WE'RE ONLY SEEING CROWS BID THIS TIME. AND THIS TIME, CROWS BID SAYS 465 CALENDAR DAYS.

I DON'T KNOW WHAT THEY HAD IN THEIR BID. THE FIRST TIME BECAUSE 545.

OKAY, SO. IS THAT SEEM REALISTIC? 465 DAYS. ARE WE COMFORTABLE THAT THAT'S THAT'S A TARGET THAT'S GOING TO BE ATTAINED. IT IS EXTREMELY AGGRESSIVE. AND USUALLY WHEN WE'RE GOING INTO THESE, WE HAVE SOME KIND OF TIMELINE IN MIND OF HOW LONG IT WOULD REALISTICALLY TAKE. 500 DAYS, 16 MONTHS WAS KIND OF WHAT WE HAD IN OUR HEAD OF REALISTICALLY, 465 DAYS IS 35 DAYS FASTER THAN WHAT WE HAD IN IN OUR HEADS IS THE ANTICIPATED AMOUNT.

IT IS VERY, VERY AGGRESSIVE. ESCROW POTENTIALLY ABLE TO DO THAT.

THEY THINK THEY CAN. THEY DROPPED 80 DAYS ON THE SAME SCOPE OF WORK, SO I CAN ONLY TRUST THAT THEY FEEL THAT THEY CAN.

IT IS EXTREMELY AGGRESSIVE. IT IS A VERY AGGRESSIVE TIMELINE.

SO THERE I CAN'T STAND HERE AND SAY I DON'T HAVE SOME CONCERNS ABOUT IT.

BUT THAT'S JUST PART OF WORKING THROUGH THE PROCESS WHEN WE DO HAVE SOMEBODY UNDER CONTRACT TO MAKE SURE THAT WE'RE STAYING ON TOP OF EVERYTHING.

AND THEN COUNCILMAN REAGAN'S POINT HAD THE LOWER TOTAL BID TO WHAT WAS THEIR TIME FRAME? WHAT WERE THE NUMBER OF 500 DAYS? SO THAT WAS THE TARGET YOU WERE ANTICIPATING? OKAY. ANY FURTHER QUESTIONS? SO IS WHAT CAUSED THE DIFFERENCE? I WANT TO JUST MAKE SURE I UNDERSTAND A LITTLE BIT BETTER ABOUT HOW WE RANK AND SCORED.

YOU KNOW IS THE MORE AGGRESSIVE TIMELINE THAT WE HAVE SOME CONCERNS ABOUT THE, THE REASON FOR THE 91% SCORE FOR CROW VERSUS 89 FOR TYNER. YOU KNOW, I DON'T BELIEVE SO, BUT I CAN'T HONESTLY SAY THAT SINCE I WAS NOT ON THE SCORING COMMITTEE AND HAVE NOT TALKED TO ANYBODY THAT WAS ON THE SCORING COMMITTEE. MISS CRAWFORD? YES, I THINK I CAN ANSWER THAT JUST BY LOOKING AT ON YOUR PACKET, PAGE 311, IT SHOWS THE ACTUAL SCORING MATRIX.

AND YOU CAN SEE THE CONSTRUCTION TIME WAS WORTH 20 POINTS.

AND SO THE LOWEST NUMBER OF DAYS WITH CROW RECEIVED THE FULL 20.

AND THEN THE AND THEN TYNER RECEIVED 15. AND SO THAT IS WHERE YOU'RE GOING TO SEE THE BIGGEST POINT DIFFERENCE.

OKAY. SO THAT'S THE REASON THE MORE AGGRESSIVE TIMELINE.

YES SIR. AND IF I'M REMEMBERING CORRECTLY, PART OF THAT TIMELINE THAT WAS SO ATTRACTIVE TO THE ZOO WAS BECAUSE OF POTENTIAL LOST REVENUE WHILE THINGS WERE BEING BUILT AND WHILE THINGS WERE BEING CONSTRUCTED, THE POTENTIAL OF LOSS VERSUS WHAT COULD BE ACHIEVED IF THEY'RE OPERATING AT A CERTAIN CAPACITY.

CORRECT? YES, SIR. ALTHOUGH IT'S EASY TO SAY THERE'S A $300,000 DIFFERENCE AND I DON'T DISCOUNT THAT.

I AGREE 100%. IT DOESN'T TELL THE FULL STORY OF WHAT OTHER POTENTIALS COULD BE LOST.

WHILE THAT DIFFERENCE OF OF TIMELINE IN TERMS OF COMPLETION AND THE REVENUE THE ZOO COULD BE RECEIVING IN THAT TIME FRAME AS WELL.

IS THE WAY THAT I READ IT, BUT THAT WAS A GOOD POINT.

AND I, I WOULD LIKE A LITTLE CLARIFICATION. I THINK IN I THINK IT WAS, WAS IT CROWS? SAID THAT IT WOULD FINISH IT IN FEBRUARY OF OR WAS IT 20TH JUNE.

JUNE 3RD OF 2027 VERSUS JULY 8TH OF 2027. OKAY, SO EITHER THAT WAS I GUESS THAT WAS WHAT I WAS THINKING.

EITHER WAY, THESE ARE GOING THROUGH THE HOLIDAY SEASON. AND I THINK WHEN JESSE TALKED LAST TIME, THE CONCERN WAS TRYING TO GET THEM TO FINISH IT BEFORE THE HOLIDAY SEASON.

[00:35:02]

AND THAT'S THAT WAS THE CONCERN LAST TIME. THE GOAL WAS TO BE FINISHED IN THE SUMMER.

SO WE DO NOT GO INTO THE HOLIDAY SEASON BEING OCTOBER AND DECEMBER.

SO BOTH OF THESE, THOSE BOTH OF THESE WOULD FIT INTO THAT TIMELINE OF BEING FINISHED.

IDEALLY WHEN WE WANT, WHEN WE WANT TO BE FINISHED, TO GIVE ENOUGH TIME FOR THE CONSTRUCTION TO BE DONE AND THE STAFF TO HAVE THE TIME TO GEAR UP, HAVE THE EMPLOYEES AND START DECORATING FOR THE SEPTEMBER, OCTOBER, DECEMBER EVENTS.

BOTH ARE GOING TO GO THROUGH THE 2026 HOLIDAY, CORRECT.

AND THEN BOTH END IN SUMMER. CORRECT? RIGHT. OKAY.

WE DID NOT WANT TO GO THROUGH 2027 HOLIDAY SEASON.

BOTH OF BOTH OF THE LOWER BIDS DO END BEFORE THAT.

AND I DON'T KNOW IF JESSE'S HERE. I DON'T KNOW IF YOU KNOW THIS OFF THE TOP OF YOUR HEAD, BUT THAT DIFFERENCE OF 30 DAYS BETWEEN JUNE AND JULY, OBVIOUSLY THE SUMMER MONTHS ARE VERY POPULAR FOR THE ZOO.

ARE WE LOOKING AT A DELAY OF 3030 DAYS? THAT IS $300,000 WORTH OF LOST REVENUE OR.

OR WHAT? WHAT ARE YOU THINKING THERE? I DON'T KNOW IF JESSE CAN ANSWER THAT.

I CANNOT ANSWER THE THE NUMBER OF DIFFERENCE IN THE SUMMER TIME.

IT'S JUST THE NORMAL PEOPLE COMING IN THE GATE.

I DON'T KNOW OF A SUBSTANTIAL LOSS. I THINK IF WE GO PAST THE 500 FOR 65 OR 500 INTO THE OCTOBER, THAT'S WHEN WE THAT'S WHEN WE'RE GOING TO GET INTO TROUBLE.

AND AGAIN, I THINK THESE ARE OPERATING. I'M SO SORRY TO INTERRUPT. NO, NO. GO AHEAD. I THINK AGAIN WE'RE OPERATING ON BEST CASE SCENARIO.

EVERYTHING WORKS OUT. THEY'RE ABLE TO OPEN AT THIS CERTAIN TIME.

SO YOU HAVE TO BUILD IN CERTAIN THINGS BEING AN INTERFERENCE OR KIND OF SUBSTANTIALLY PUSHING THAT BACK.

SO I THINK OBVIOUSLY JESSE'S HERE. HE MAY NOT WANT TO TALK.

HE LOVES TO TALK. I KNOW THAT WOULD BE HELPFUL.

DID YOU WANT TO DID YOU WANT TO ASK HIM THAT? IS THAT YOUR QUESTION, BLAZE? SURE. IF WE DON'T HAVE ANY MORE QUESTIONS FOR LESLIE, I WOULDN'T MIND HEARING FROM JESSE ON THAT.

JESSE POTTEBAUM, ZOO DIRECTOR, YOUR QUESTION ABOUT WHETHER YOU WOULD LOSE $300,000 OF HIS JUNE VERSUS JULY, IT WOULD NOT BE 300,000. IT WOULD NOT COME CLOSE TO THAT.

THE BIGGER IMPACT, I WOULD SAY, IS TIMING. I DIDN'T MENTION THE LAST TIME IT WAS ALL ABOUT THE HOLIDAY SEASON, BUT IT'S ALSO ABOUT THE ACCLIMATION OF THE ANIMALS AS WELL AS THE STAFF.

AND SO IF WE HAVE A GRAND OPENING BECAUSE OF INCLEMENT WEATHER OR CROW CAN'T PRODUCE ON TIME, AND THAT PUSHES BACK IN SEPTEMBER. DECORATING FOR BOO AND HAVE A GRAND OPENING IS GOING TO BE REALLY DETRIMENTAL ON STAFF.

NEXT ONE IS GOING TO BE ACCLIMATION ANIMALS. IF WE DON'T HAVE LANDSCAPE DOWN SUCH AS SOD AND HAVING THAT COMPLETELY LEVELED FOR A DRAFT YARD.

DRAFTS ARE VERY FINICKY WHEN IT COMES TO TRIP HAZARDS, ESPECIALLY OUR DRAFTS.

BECAUSE THEY'RE NOT USED TO NATURAL TERRAIN, THEY'RE USED TO NICE, FLAT TERRAIN, SO WE DON'T HAVE SOD DOWN IF WE DON'T HAVE TREES IN PLACE. THESE ANIMALS DON'T JUST GO, YAY, I'M IN A NEW YARD.

THEY TAKE TIME TO ACCLIMATE. SO EVEN THE LIONS KING OF THE JUNGLE, THEY JUST DON'T GO, WOW, I'M IN A NEW EXHIBIT. LET'S SEE WHAT I CAN EAT.

NO, THEY'RE GOING TO BE HESITANT. THEY'RE SCAREDY CATS. JUST LIKE YOUR TYPICAL HOUSE CAT. THESE GUYS ARE STILL FERAL. THEY'RE NOT DOMESTICATED. SO AGAIN, TIMING IS OF THE ESSENCE WHEN IT COMES TO ANIMAL ACCLIMATION, STAFFING.

AND THEN LASTLY, OUR FUNDRAISING EVENTS. ARE YOU PRETTY SLOW COMPARATIVELY OVER THE SUMMER JUST BECAUSE OF THE HEAT? IS THAT WHY JUNE IS A STRONG MONTH AFTER JULY 4TH IS OUR SLOW TIME.

OKAY, BUT JUNE IS A VERY STRONG MONTH OF REVENUE.

COMPLETELY UNRELATED, BUT HOW LONG EXACTLY DOES IT TAKE A GIRAFFE TO TRIP? WITHIN A MATTER OF SECONDS. THEY ARE LONG NECKED COWS.

SO IF ANYBODY'S WORKED WITH CATTLE, THAT'S WHAT THEY ARE, IS LONG NECK CATTLE.

AND WE ALL KNOW WHAT CATTLE DO. IF THERE'S IMPEDING SITUATIONS.

THANK YOU. I DON'T HAVE ANY MORE QUESTIONS. JESSE.

JESSE. THANKS, JESSE. SO, COUNCILMAN REAGAN, IT SOUNDS LIKE YOUR CONCERN IS WITH THE WEIGHTING OF THE EVALUATION, BECAUSE THE PRICE IS 40% OF THE SCORE AND THE WEIGHTING WAS SET BEFOREHAND.

THE SCORING WAS DONE BLIND. THE PEOPLE DID NOT KNOW WHO THEY WERE VOTING FOR.

DO YOU HAVE DO YOU HAVE A METHODOLOGY INPUT FOR THE STAFF TO NOT USE WEIGHTED SCORING OR DO YOU WANT THEM TO USE ONLY LOWEST BIDDER CRITERIA IN THE FUTURE? YEAH, IT'S A GOOD QUESTION, I THINK, WHERE IF THERE WAS A GREATER DIFFERENCE, LIKE I SAID, IF IT WAS LIKE OH ONE CAME IN AT 40 AND ONE CAME AT 90 OR 99%, THEN I'D BE LIKE, WELL, THERE'S A CLEAR DIFFERENCE OF THIS, THIS CONTRACT OR THIS BIDDER MAY NOT DELIVER RIGHT AT A 40%.

[00:40:01]

THEN THE OTHER 40% IS BROKEN DOWN IN LITTLE CHUNKS FOR ALL THAT STUFF.

AND THAT THIS IS A YOU COULD PUSH BACK ON. ARE THOSE APPROPRIATELY WEIGHTED? BUT THE PARK HILL CAME UP WITH THIS. THE STAFF ACCEPTED IT IN ADVANCE, AND I THINK IT'S UNFAIR TO TWEAK IT AFTER THE FACT BECAUSE YOU DON'T LIKE THE OUTCOME.

NO, NO, NO. AND LET ME CLARIFY THIS. I'M NOT I DON'T HAVE AN ISSUE WITH THE METHODOLOGY OF IT OR THE NUMBERS.

THIS IS A POLICY QUESTION, I THINK, FOR THE COUNCIL.

IF WE HAVE TWO BIDS THAT ARE ROUGHLY THE SAME, AND THEN OVER IN THE OTHER COLUMN, WE HAVE A DIFFERENCE IN PRICE.

LET'S SAY THESE WERE $2 MILLION DIFFERENCE. BUT BUT CROW HAD A 2% DIFFERENCE UP.

RIGHT? WELL, 2% $2 MILLION WORTH OF DIFFERENCE AND A 2% ON PERFORMANCE.

DO WE STILL TAKE CROW EVEN THOUGH THEY'RE $2 MILLION DIFFERENCE, RIGHT? I'M JUST USING AN EXAGGERATION. REGARDLESS OF THE DIFFERENCE IN PRICE, THE SCORES WOULD NOT CHANGE BECAUSE YOU'RE RANKED BASED ON.

RIGHT? BECAUSE YOU'RE FACTORING IN THE 30% PERCENT.

YEAH. SO SO ARE YOU. ARE YOU NOT HAPPY WITH THE METHODOLOGY? OR DO YOU WANT TO GO JUST LOWEST BIDDER? THAT'S WHERE I'M A LITTLE CONFUSED ON THE.

THE WHOLE DISCUSSION IS WE WE RAN THIS, WE DID THE THE WEIGHTED SCORING.

RIGHT. AND THEN WE DON'T LIKE THE RESULTS OR THAT'S, THAT'S THE VIBE THAT I'M GETTING HERE.

NO, I WOULDN'T SAY THAT. I DON'T LIKE THE RESULTS.

I UNDERSTAND YOUR POINT IS, HEY, PRICE IS ALREADY BUILT INTO THIS BECAUSE IT'S ONE OF THE CRITERIA IN THIS COST OF CONSTRUCTION.

THAT'S YOUR PRICING, RIGHT? SO IT'S CONCEPTUALLY BUILT INTO THE INTO THE PERCENTAGE OVER HERE.

I'M SAYING I DON'T NECESSARILY HAVE A PROBLEM WITH THE METHODOLOGY THERE.

BUT I THINK AS COUNCIL, WE THEN ALSO HAVE TO LOOK AT THE WHOLE PICTURE AND GO, OKAY, ON THIS SIDE WE HAVE PERCENTAGES AND ON THIS SIDE WE HAVE COST.

DO WE YOU KNOW, AGAIN, IF YOU LOOK AT IT A LARGER EXTREME, SOMETIMES IT BECOMES CLEARER.

BUT IT'S MORE OF A POLICY QUESTION FOR ME, AND THAT'S WHY I WENT THERE SO CLOSE THAT IN EFFECT, THEY'RE THEY'RE EQUAL. AND SO THEN I'M LOOKING AT PRICE.

AND THAT'S AN INDEPENDENT DECISION. I UNDERSTAND PRICE IS BUILT INTO THAT NUMBER, BUT THEY'RE BASICALLY EQUAL PERCENTAGE WISE. SO THEN I AS A COUNCIL MEMBER CAN LOOK AT PRICE AND GO, WELL I WANT THE CITY TO SAVE 330,000.

AND SO THAT'S THAT'S KIND OF WHERE MY HEAD'S AT.

WELL I THINK, I THINK IF WE'RE GOING TO LOOK AT VALUE, BEST VALUE ENGINEERING, WE EITHER GOT TO TAKE THE SCORE OR WE GOT TO TAKE THE LOWEST BID.

BUT WE CAN'T TAKE TEN BIDS AND SAY WE'RE GOING TO TAKE THE BEST VALUE ON THIS, AND WE'RE GOING TO TAKE THE PRICE ON THIS ONE.

THAT'S PICKING AND CHOOSING WINNERS. SO YOU'RE RIGHT, WE HAVE TO FIGURE OUT THE POLICY THAT WE'RE GOING TO USE.

THIS IS THE POLICY THAT WE USED LAST TIME. UNFORTUNATELY PAPERWORK WASN'T DONE CORRECTLY.

SO THIS IS THE POLICY THAT WE USED THE LAST TIME.

SO I AGREE GOING FORWARD. IS THIS THE POLICY THAT WE WANT TO CONTINUE TO USE.

OR ARE WE JUST GOING TO USE A LITTLE BIT? BUT IF THIS IS WHAT WE HAVE USED BEFORE, I THINK THAT'S WHAT WE HAVE TO STICK WITH.

AND I AGREE TO YOUR QUESTIONS ON BOTH. IT IS A POLICY SITUATION, BUT THIS IS THE WAY WE DID IT LAST TIME.

I ALSO THINK TO YOUR POINT 100% AGREED. AND IF YOU'RE LOOKING AT THE TOTALITY OF A BID AGAIN TO JESSE'S POINT OR WHAT I HEARD JESSE SAYING IS THIS RFP ADDRESSES THE TOTAL VALUE.

THERE ARE TOTAL VALUES WITHIN THIS BID THAT MAYBE AREN'T ALWAYS ALIGNED ON PAPER, SUCH AS ACCLAMATION, SUCH AS TURNAROUNDS SUCH AS CULTURE IN TERMS OF HIS TEAM AS WELL.

AND SO AGAIN, PICKING AND CHOOSING IS DICEY BECAUSE THERE ARE EXPERTISE OUTSIDE OF THE RFP THAT WE HAVE TO TRUST.

THEY KNOW. BUT THE RFP ADDRESSES WHAT WE'RE ASKING FOR THIS BID.

AND SO I FULLY SUPPORT MOVING FORWARD WITH THIS.

I GUESS MY CONCERN IS, I KNOW LESLIE KIND OF BROUGHT UP THE DAYS FOR CRO BEING PRETTY AGGRESSIVE AND RUSHING A MASSIVE PROJECT LIKE THIS, I DON'T THINK IS WISE. AND SO I DO SHARE A LOT OF BLAISE'S CONCERNS, AND I THINK HE HAS SOME VALID POINTS HERE.

I KNOW THIS IS THE SCALE, BUT GIVEN THESE SPECIFIC CIRCUMSTANCES DAY SEEMS LIKE A BIG FACTOR HERE.

AND I KNOW TYNER SEEMS TO HAVE A MORE REALISTIC GRASP ON THE DAYS, AND THEY ARE VERY, VERY CLOSE ON THE SCORING.

[00:45:05]

YOU KNOW, WE DO HAVE A REALLY GOOD CASE OF MAYBE GOING WITH TYNER HERE.

AND THAT'S WHERE I'M KIND OF STRUGGLING WITH RIGHT NOW IS TYNER SEEMS TO HAVE A MORE REALISTIC GRASP ON DAYS MOST LIKELY, AND I MEAN THAT THEY ARE THE LOWEST BID AS WELL.

SO THAT'S WHERE I'M KIND OF STRUGGLING HERE TOO. BUT I DO SEE BLAISE'S POINTS ON THIS.

I DO THINK IT'S TRICKY THOUGH. AND I SAY THIS IN ALL RESPECT.

I DO THINK IT'S TRICKY TO SAY A REALIST. WE ARE NOT.

WE DON'T BUILD CRUD BUILDS. TYPEKIT BUILDS. AND AND AGAIN, THEY'RE LOCAL COMPANIES.

SO THERE'S A, THERE'S AN INVESTMENT ON THEIR NAME AS WELL.

IT'S NOT AS IF THEY'RE GIVING US A PROPOSAL AND THEY'RE GOING TO BACK AWAY AND SAY, HEY, THIS NOT ONLY IS A ZOO PROJECT, THIS IS A AN ABILENE PROJECT TO A DEGREE. THEY'VE DONE MILLIONS OF PROJECTS WITHIN OUR COMMUNITY.

EVERYONE KNOWS BOTH COMPANIES NAMES, RIGHT? SO I THINK IT'S IMPORTANT TO UNDERSTAND, LIKE IF THIS IS SOMETHING THAT FROM A CULTURE AND A COMPANY STANDPOINT, THEY'RE HOLDING THEMSELVES TO, AND IT'S NOT AS IF THEY'RE GOING TO GIVE US A BID AND HIDE THEIR HERE.

I THINK THAT WE HAVE TO TRUST THE EXPERTISE IN THEIR FIELD AS WELL, BECAUSE IT GETS DICEY WHEN WE'RE SAYING, WELL, THIS COMPANY HAS A MORE REALISTIC VIEW.

I DON'T BELIEVE I KNOW YOUR FATHER BUILDS, BUT LIKE, I DON'T HAVE ANY IDEA OF WHAT THAT NATURALLY WOULD LOOK LIKE.

AND THESE COMPANIES HAVE BEEN AROUND FOR SUCH A LONG TIME, ESPECIALLY CROW.

I DO BELIEVE IF THIS IS WHAT THEY'RE SHARING, THIS IS WHAT THEY BELIEVE THEY'RE CAPABLE OF DOING BASED ON THEIR INTEGRITY AND THEIR REPUTATION IN THE COMMUNITY. I COMPLETELY UNDERSTAND THAT POINT.

I JUST KNOW WITH CONSTRUCTION, I MEAN, THERE'S THERE'S ALWAYS STUFF THAT HAPPENS.

I KNOW, YOU KNOW, YOU CAN'T YOU CAN'T CHANGE THE WEATHER.

YOU KNOW, IF WE GET A STRONG RAIN JUST WITH THE AGGRESSIVE DAYS, THAT'S MY CONCERN, IS THOSE UNCONTROLLABLES, YOU KNOW, KIND OF FEELS LIKE, YOU KNOW, BEST CASE SCENARIO, THEY MAY BE ABLE TO, YOU KNOW, PULL THAT OFF, BUT WE GET SOME BAD WEATHER AND THAT TIMELINE GETS STRETCHED.

THAT'S WHY I, I DO SHARE THE SAME CONCERNS THAT BLAZE DOES.

AND TYNER GIVES YOU A LITTLE BIT MORE, YOU KNOW.

I GUESS PAUSE TO SAY OKAY. WELL THEY'RE KIND OF PLANNING A LITTLE BIT MORE FOR THAT.

AND THEIR TIMELINE WOULD MAYBE BE A LITTLE BIT MORE REALISTIC.

GOTCHA. WELL, CAN I ASK YOU A QUESTION? THIS WAS PUBLISHED AS BEST VALUE.

WHAT ARE OUR OPTIONS? WE CAN'T. CAN WE PICK AND CHOOSE? OR IS WE EITHER GO WITH WHAT'S RECOMMENDED OR WE DON'T.

SO THE CITY HAD THE OPTION OF CHOOSING WHICH METHOD OF BIDDING WE WANTED TO USE LOW BID, BEST VALUE, LOW BID, OR PROPOSALS. WE CHOSE PROPOSALS BECAUSE APPARENTLY WE BELIEVED THAT THERE WERE OTHER FACTORS OTHER THAN PRICE THAT WE WANTED TO USE.

SO WE PUBLISHED THE PERCENTAGES. WE PUBLISHED THE RANKING SYSTEM IN THE PROPOSAL.

THIS IS HOW IT HAS COME OUT. SO EITHER THE COUNCIL CAN APPROVE WHO SCORED THE BEST OR REJECT THE PROPOSAL, AND WE START OVER. OKAY? WE CAN'T PICK WE CAN'T PICK SOMEBODY ELSE BECAUSE ANOTHER ONE OFF.

IT'S EITHER WE CAN. NOBODY. THAT'S RIGHT. OKAY.

THANK YOU. STANLEY ON THE THEY'RE WEIGHTED VALUE OR WHY THEY HAVE THE HIGHER PERCENTAGES BECAUSE OF THE AGGRESSIVE TIMELINE. RIGHT. IF THEY COME BACK AND LET'S SAY WE CHOOSE THE BEST VALUE CHOICE, IF CROWE COMES BACK, LET'S SAY SIX MONTHS FROM NOW AND SAYS, HEY, WE NEED A CHANGE ORDER, WE NEED TO EITHER INCREASE THE COST OR WE NEED TO PUSH THAT.

WE NEED AN EXTRA 60 DAYS. RIGHT? IS THAT IS THAT A IS THAT A POLICY DECISION THAT WE GRANTED AT THAT POINT OR BECAUSE WE WENT BEST VALUE THEY'RE LOCKED IN AND WELL, ANY ANY CONTRACT YOU CAN HAVE A CHANGE ORDER TO IF CIRCUMSTANCES CHANGE OR THERE'S AN AGREEMENT TO DO THAT.

OF COURSE THERE HAS TO BE AN AGREEMENT TO A CHANGE ORDER. SO ULTIMATELY THAT WOULD COME BACK TO THE COUNCIL. IF IT'S MORE THAN $50,000, IT WOULD BE UP TO THE COUNCIL WHETHER THEY WOULD AGREE TO A CHANGE ORDER 50,000 OR LESS.

THE CITY MANAGER CAN DECIDE. OKAY. AND I GUESS WHERE I'M WHERE I'M THINKING IS THEN IT AS A BIDDER, AS A CONTRACTOR, THERE'S A, THERE'S A BUILT IN INCENTIVE UNDER OUR METHODOLOGY TO REALLY PUT FORWARD A AN AGGRESSIVE TIMELINE THIS PROJECT OR FOR THE NEXT TEN YEARS. RIGHT.

IF WE'RE USING THIS METHODOLOGY TO PUT FORWARD AN AGGRESSIVE TIMELINE, GET THE BID BECAUSE WE NEED TO GO WITH THE BEST VALUE, RIGHT? OR WE HAVE TO REBID IT OUT, AND THEN THEY DO A CHANGE ORDER ON TIME.

RIGHT. ARE WE SETTING OURSELVES UP OVER THE NEXT 510 YEARS WITH THIS? DO WE NEED TO TWEAK THIS TO WHERE WE'RE. AND THIS MAY BE MORE OF A POLICY DECISION, A LESS OF A STANLEY QUESTION, BUT WE NEED TO INCORPORATE THE THE NUMBER OF CHANGE ORDERS THAT A COMPANY HAS DONE OVER THE LAST TWO YEARS OR

[00:50:09]

SO ALL I CAN SPEAK TO IS REALLY THE COMPETITIVE BIDDING PROCESS, AND THE CITY CHOSE WHAT CRITERIA TO LOOK AT AND CHOSE WHAT PERCENTAGES TO GIVE TO THOSE.

SO THE CITY, IF THE CITY WANTS TO ALTER THOSE, THE CITY HAS TO DO IT AT THE BEGINNING.

WE CAN'T DO IT AFTER IT'S BEEN AFTER THIS BID.

BUT I'M SAYING MOVING FORWARD, LOOKING AT THIS AGAIN, I'M USING THIS AS A REGARDLESS OF WHAT WE DECIDE, THERE'S A MYRIAD OF WAYS TO DO IT.

OKAY, RIGHT. AND PAST AND CURRENT EXPERIENCE IS ONE OF THE CRITERIA.

THEY ARE WEIGHTED 10% OF WHAT THE PAST AND CURRENT PAST.

AND IT'S IN THE PROCESS. AND THAT EXPERIENCE IS A VERY BROAD I DON'T KNOW IT.

AND IT MAY COVER ALREADY THEY HAVE FIVE CHANGE ORDERS EVERY PROJECT OR THEY HAVE DELAYED PROJECT.

I DON'T I DON'T KNOW, THAT WOULD BE INTERESTING. AND I THINK THE CITY AND AND AGAIN WE CAN DO THE POLICY FOR SURE.

NOT TODAY OBVIOUSLY, AS MAYOR HART SAID. BUT I DO THINK THE SEMANTICS OF REPUTATION GO INTO THIS PROCESS, WHO THEY'RE BRINGING BEFORE US. REPUTATION SPREADS COMPLETELY QUICKLY, SO WE HAVE TO TRUST THAT THE THE PEOPLE THAT ARE BEING PRESENTED HAVE THE REPUTATION THAT IS BEING PLACED IN THE, IN THE RIGHT HANDS OF HONORING THE CITY.

WELL. AND I KNOW YOU'RE NOT TALKING ABOUT THIS PROJECT.

YOU'RE TALKING ABOUT WHAT IT LOOKS LIKE MOVING FORWARD, BUT WE'RE JUST HERE TO VOTE ON THIS ONE, SO. RIGHT. YEAH. ANYONE ELSE AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST? ITEM 22, PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

I HAVE A CARD. MAYOR, MR. GARRISON. YES. GOOD EVENING.

MAYOR. MEMBERS OF THE COUNCIL. MY NAME IS RUSS GARRISON.

I'M CEO OF ALCO CONSTRUCTION SERVICES, AND I'M ACCOMPANIED TODAY WITH A MEMBER OF OUR TEAM, KELLY MOORE, WHO I THINK SEVERAL OF YOU KNOW, I KNOW THE COUNCIL IS OBVIOUSLY CONSIDERING THE AWARD OF THE AFRICA PROJECT, THE ABILENE ZOO, AND WE ABSOLUTELY RESPECT THE DECISION THE COUNCIL WILL NEED TO MAKE WITH REGARD TO THAT.

THE COUNCIL MAY RECALL THAT OUR FIRM WAS PREVIOUSLY IDENTIFIED AS THE MOST QUALIFIED AND EXPERIENCED FIRM AND PROVIDED BEST VALUES, AND WAS TWICE AWARDED AGREEMENTS BY THE CITY TO BUILD THIS PROJECT.

ONE WAS A SMART CONTRACT, THE OTHER ONE WAS THIS PREVIOUS CSP PROJECT.

AS A FIRM, WE'RE DISAPPOINTED THAT WE'RE NOT GOING TO HAVE AN OPPORTUNITY TO DO THAT. DUE TO AN ADMINISTRATIVE ERROR, THE PROJECT WAS REQUIRED TO BE REBID. A REBID SITUATION IS REALLY UNFORTUNATE FOR ALL THAT ARE INVOLVED.

THE BIDDING GENERAL CONTRACTORS AND THE TRADE CONTRACTORS.

THE PREVIOUS BID NUMBERS ARE ALREADY OUT THERE AS TARGETS IN BOTH PRICE AND SCHEDULE NUMBER OF DAYS.

THOSE FACTS, COUPLED WITH THE FACT THAT THE THE EVALUATION TEAM WAS TOTALLY TURNED OVER AND WE DID NOT RANK AS WELL AS WE HAD PREVIOUSLY ON SOME OF THE SAME ITEMS, WHICH WAS KIND OF A MYSTERY TO US. AS LEFT OUR FIRM ON THE OUTSIDE OF THE OPPORTUNITY TO BE INVOLVED WITH WHAT'S REALLY GOING TO BE A GREAT PROJECT.

SO WITH THAT SAID, I JUST WANT TO WISH THE ZOOLOGICAL SOCIETY AND JESSIE AND HIS TEAM NOTHING BUT THE BEST ON WHAT WE KNOW WILL BE A TRANSFORMATIONAL PROJECT FOR THE ABILENE ZOO.

IT WILL BE A GREAT ASSET TO THE ABILENE COMMUNITY.

WE'VE SEEN THIS HAPPEN FIRSTHAND WHEN WE'VE BEEN INVOLVED IN VERY SIMILAR PROJECTS FOR THE CITY OF DALLAS AT THE DALLAS ZOO.

WHILE WE ARE DISAPPOINTED, WE ARE NOT DISCOURAGED.

WE LOOK FORWARD TO AN OPPORTUNITY TO WORK HERE FOR THE CITY OF ABILENE SOON, AND TO AND TO CONTINUE THE SUCCESS OF THE BUILDING PROJECTS THAT WE HAVE BUILT THAT ARE IMPACTING ABILENE. WE HAVE BUILT TAYLOR ELEMENTARY SCHOOL, ATOMS LIFT FACILITY, RENOVATED SHOTWELL STADIUM, AND THE MOST RECENT STUDENT CENTER AT THE MCMURRAY CAMPUS.

SO WE'VE BEEN VERY INVOLVED IN BUILDING IN YOUR COMMUNITY.

WE FEEL LIKE OUR INVOLVEMENT HAS BROUGHT VALUE TO THE CITY, WHETHER WE'RE AWARDED A PROJECT OR NOT.

COMPETITION BRINGS VALUE. SO WE WISH YOU NOTHING BUT THE BEST.

WE THANK YOU AND BEST REGARDS. NO MORE CARDS ON THIS ITEM UNTIL THE PUBLIC HEARING ON ITEM 22.

WOULD ANYONE ELSE LIKE TO SPEAK? HELLO EVERYONE. MY NAME IS JANELLE BYNUM. I'M THE PRESIDENT OF THE ABILENE ZOO BOARD.

I JUST WANTED TO TAKE THIS OPPORTUNITY TO ONE THANK CERDELGA.

THAT WAS A LOVELY COMMENT THAT YOU JUST MADE.

AND TO JUST STRESS, FROM OUR PERSPECTIVE AS THE ZOO BOARD, WE WANT TO GET STARTED ON THIS PROJECT.

[00:55:03]

WE HAVE BEEN WAITING. IT FEELS LIKE FOREVER TO BREAK GROUND.

WE WANT TO HAVE THE BEST VALUE IN TERMS OF COST, IN TERMS OF DAYS AND IN TERMS OF PRODUCT.

AND I THINK, TRAVIS, AGAIN, AS YOU HAD SAID, COUNCILMAN CRAVER, SORRY THAT THE CROW GROUP IS WELL KNOWN IN OUR COMMUNITY.

THEIR NAME WILL BE ON THIS PROJECT, AND THIS PROJECT WILL BE SOMETHING THAT EVERYBODY SEES IN OUR COMMUNITY.

SO WE WANT IT TO MOVE FORWARD FOR US FROM A FUNDRAISING PERSPECTIVE.

WE WANT TO BE ABLE TO PUT SHOVELS IN THE GROUND TO TELL OUR DONORS WE ARE STARTING THIS PROJECT.

IT'S BEEN A LONG TIME COMING. SO I WOULD APPRECIATE WELL, ONE, I APPRECIATE ALL YOUR QUESTIONS TODAY BECAUSE I DO THINK THIS IS REALLY IMPORTANT.

IT'S IMPORTANT TO THE TAXPAYERS. IT'S IMPORTANT TO OUR DONORS THAT WE HAVE SOLICITED, AND IT'S IMPORTANT TO THE COMMUNITY THAT WE SERVE.

AND WE ARE SO EXCITED TO BE ABLE TO MOVE FORWARD ON THIS PROJECT, AND I THANK YOU ALL FOR YOUR THOUGHTFUL CONSIDERATION TODAY.

THANK YOU, THANK YOU, THANK YOU. STILL IN THE PUBLIC HEARING.

WOULD ANYONE ELSE LIKE TO SPEAK AT THIS TIME? MY NAME IS JED CROWE WITH CROWE GROUP. I'M PRESIDENT.

WE WASN'T GOING TO SPEAK, BUT Y'ALL WERE ASKING ABOUT MY AGGRESSIVE SCHEDULE.

IF YOU IF EVERYBODY HAD READ THE LAST PAGE WHERE YOU PUT YOUR SIGNATURE AND YOUR TIME.

THE DUE DATE FOR THIS PROJECT WAS JUNE OF 27.

SO THEREFORE, MY CONSTRUCTION TIME MET THAT JUNE OF 27 DATE.

AND AND I HAVE TOTAL CONFIDENCE IN THAT BECAUSE WE DID AUSTIN ELEMENTARY SCHOOL AND WE DID THAT 100,000 SQUARE FOOT SCHOOL IN 12 MONTHS. VERY AGGRESSIVE SCHEDULE.

THEY STARTED SCHOOL THAT YEAR. I'VE GOT A SUPERINTENDENT'S, GOT 45 YEARS IN MINISTRY HERE IN ABILENE, AND HE'S THE ONE THAT DID AUSTIN ELEMENTARY. IT'S GOING TO GET DONE.

I'VE BEEN WORKING IN CONSTRUCTION SINCE 1978.

WE DID THE ELEPHANT TRANSITION THERE. THAT WAS MY FIRST JOB.

I'D LIKE TO FINISH MY CAREER DOING AFRICA PHASE 15 WITH THAT CITY OF ABILENE.

SO WE'RE LOOKING FORWARD TO IT. YOU HAD AT LEAST THREE REPUTABLE CONTRACTORS TURN IN.

I DON'T KNOW ABOUT THE FOURTH. BUT THEY ALL COULD HAVE.

THEY ALL CAN BUILD, BUT I DON'T THINK THEY HAVE NEARLY THE PERSONAL AFFECTION THAT WE WILL HAVE TO PUT ON THIS PROJECT.

SO THANK YOU. THANK YOU. STILL IN THE PUBLIC HEARING ON ITEM 22.

WOULD ANYONE ELSE LIKE TO SPEAK? GOOD MORNING.

COUNCILMAN MRS CRAWFORD. I'M DARRYL KNIGHT, I'M TREASURER OF THE ZOO BOARD, AND I'M ALSO ON THE GROVER NELSON FOUNDATION AS WE PROPOSE.

THE LAST TIMER SAID, THANK YOU AGAIN FOR ALL OF THIS.

WE'VE GOT TO BREAK GROUND. WE'VE ALREADY GOT DONORS.

WE'VE GOT $10,000 CHECKS COMING AND GOING. THEY'RE WANTING TO SEE THE GROUND BROKE.

ANYWAY, EVERYONE'S REAL EXCITED ABOUT IT. THEY APPRECIATE OUR PARTNERSHIP ON THIS.

AND LET'S GET GOING. THANK YOU ALL. THANK YOU.

DARRYL. WOULD ANYONE ELSE LIKE TO SPEAK? SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING.

I'LL BE THE FIRST TO SAY THAT THE WAY THIS HAS ALL PANNED OUT IS UNFORTUNATE, BUT MAYBE WE LEARNED A LOT FROM IT.

AS FAR AS POLICY ON THIS COUNCIL, THAT'S SOMETHING THAT WE DO NEED TO LOOK AT.

IF THIS IS THE WAY THAT WE WANT TO CONTINUE, WHETHER IT BE THIS TYPE OF POLICY, I THINK WE LEARNED ON OUR VALUE ENGINEERING, MAYBE BETTER WAYS TO DO IT. BUT OUR ITEM TODAY IS ARE WE GOING TO ACCEPT STAFF'S PROPOSAL TO US, WE CAN DISCUSS POLICY, AND I THINK WE DO LATER.

IT'S VERY IMPORTANT THAT WE DO. BUT I THINK THIS IS THE ITEM THAT WE NEED TO CONSIDER TODAY.

DISCUSSION I WOULD AGREE. I THINK ON A PRACTICAL LEVEL, THIS IS REALISTICALLY WHEN WE HAVE THOSE POLICY DISCUSSIONS, WHEN WHEN AN ISSUE IS IN FRONT OF US, WE NORMALLY NOT ALWAYS, BUT WE NORMALLY DON'T SET ASIDE AN AGENDA ITEM TO TO DISCUSS POLICY. WE WILL SOMETIMES DO THAT AT A WORKSHOP, BUT FOR ME IT MAY DELAY THESE MEETINGS OUT A LITTLE BIT.

BUT FOR ME THIS IS WHEN IT'S WHEN THE ISSUE IS PRESENT AND AND PRESSING THAT WE SHOULD HAVE THESE.

THE POLICY DISCUSSIONS MAYBE DOESN'T APPLY TO THIS ISSUE, BUT MOVING FORWARD, THIS IS WHEN WE KIND OF WORKSHOP SHOP SOME ISSUES.

[01:00:07]

AS FAR AS THE, THE CRITERIA AND TO SEE IF WE CAN INCORPORATE SOME OTHER THINGS TO GET A, TO GET A KIND OF A BETTER UNDERSTANDING, AT LEAST FROM, FROM MY END. YOU KNOW, I DON'T LIKE PAYING MORE, ESPECIALLY WHEN THEY'RE EQUIVALENT IN PERCENTAGES.

BUT, YOU KNOW, FOR ME, YOU KNOW, SO I, I WOULD PREFER TO GO WITH IT, BUT I THINK LIKE STANLEY SAID, WE EITHER ACCEPT IT NOW OR WE PUSH AND DELAY THIS BACK.

AND AS THE ZOO HAS SPOKEN, THEY NEED TO BREAK GROUND.

SO I THINK WE DO NEED TO WORK ON THE CRITERIA BECAUSE OF THE TIME CONSTRAINTS, I'LL, I'LL, I'LL SUPPORT WITH THE WITH THE BEST VALUE. ANY FURTHER DISCUSSION? YEAH. I JUST WANT TO POINT SOMETHING OUT HERE.

THE CITY'S CONTRIBUTION TO THIS IS FIXED. YEAH, RIGHT.

I MEAN, WE'RE CONTRIBUTING, AT LEAST ACCORDING TO THE MEMO.

YOU KNOW, THE BASE BID IS 23.367 MILLION, BUT THE CITY'S CONTRIBUTION TO THAT IS 15.

IS THAT RIGHT? EVERYTHING ELSE UP AND ABOVE THAT.

THE DIFFERENCES IN THE CONTRACTS IS FUNDED BY PRIVATE DONATIONS AND THE ZOOLOGICAL SOCIETY.

HAVE I GOT THAT RIGHT? COUNCILMAN. WE WILL HAVE INTEREST EARNED ON THOSE BOND FUNDS.

SO TECHNICALLY WE DO HAVE A LITTLE MORE THAN THE 15 ONLY.

BUT YOU'RE RIGHT, THE INTEREST OFF THE 15 IN THE BOND.

SO WE'RE ABLE TO CONTRIBUTE A LITTLE MORE FUNDED BY INTEREST NOT ADDITIONAL.

WE'RE NOT SUPPLEMENTING. THE DIFFERENCE BETWEEN THE TWO BIDS IS FUNDED BY SOMEONE ELSE.

RIGHT. IT'S NOT FUNDED BY US. RIGHT. SO OKAY.

ANYONE ELSE? I, I MOVE THAT WE APPROVE THE BID AS IS.

AND THANK YOU FOR ECHOING OUR CONTRIBUTIONS. THE SAME.

WE CAN DISCUSS THE POLICY ANOTHER TIME. SO MINE IS MOVED FOR APPROVAL.

I HAVE A MOTION BY COUNCILMAN CRAVER. SECOND SECOND BY COUNCILMAN YATES.

ANY FURTHER DISCUSSION? MAYBE TO VOTE. YESES.

MOTION CARRIES. MOTION CARRIES. THANK YOU FOR THE DISCUSSION.

NOW MOVE TO ITEM 23, AND I'LL ASK TIM LITTLEJOHN, DIRECTOR OF PLANNING AND DEVELOPMENT SERVICES,

[23. Resolution: Receive a Report, Hold a Discussion and Take Action on a Resolution of Support and Confirming No Objection for a Senior Apartment Complex Located at 1333 N 6th St. (Tim Littlejohn) ]

THIS IS PART OF THE PROCESS FOR THEM TO MOVE FORWARD WITH THAT APPLICATION.

IS THIS SUPPORT FROM THE COUNCIL? AND THIS IS STILL NO GUARANTEE OF OF THE APARTMENT UNIT GETTING BUILT, BUT IT DOES ALLOW THEM TO MOVE FORWARD. THERE ARE SOME AREAS ON THE PLANNING SIDE THAT THEY HAVE TO WORK OUT WITH THE GETTING A VARIANCE FOR THE DENSITY ET-CETERA, JUST LIKE THE OTHER DOWNTOWN UNITS APARTMENT UNITS HAD TO DO.

BUT THERE'S A DEADLINE COMING UP, AND WE'RE THEY'RE LOOKING TO GET THIS SUPPORT FROM YOU GUYS SO THAT THEY CAN TAKE THAT NEXT STEP AND GET THE APPLICATION STARTED.

SO WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS. I'M JUST CLARIFYING EXACTLY WHAT YOU SAID.

IS THIS JUST KIND OF A GOOD GOODWILL GESTURE FROM THE COUNCIL? THERE'S SEVERAL MORE PROCESSES THEY HAVE TO DO.

THIS IS JUST SO THAT THEY CAN MOVE FORWARD WITH THEIR PERMITTING PROCESS.

YES, SIR. THAT IS CORRECT. QUESTIONS OF TIM. THANK YOU.

TIM. AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST? ITEM 23, PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

I HAVE ONE CARD, MR. MAYOR. IS IT MR. LANE? JASON? DO I HAVE THE ABILITY TO PLUG IN A POWERPOINT? NO, SIR. WE DON'T. OKAY, WELL, THEN WE WILL GO BY THIS ON THE FLY.

WELL, MY NAME IS JASON LANE. ADDRESS SEVEN EIGHT, EIGHT WINDSONG LANE, HEATH, TEXAS.

75032. AND I'M THE SENIOR VICE PRESIDENT OF THE APPLICANT.

WODA-COOPER COMPANIES. AND WHAT WE'RE PRESENTING IS A.

ESSENTIALLY, AS A SENIORS HOUSING DEVELOPMENT IN THE DOWNTOWN AREA, ONE OF OUR PASSIONS IN DOING THAT IS AS

[01:05:05]

ONE OF THE MOST NEGLECTED POPULATIONS IN THESE SITUATIONS IS SENIORS, AND WE FEEL LIKE PUTTING SENIORS IN THE DOWNTOWN AREA WITH THE PROXIMITY TO STEVENSON PARK THE GRACE MUSEUM, THE CONVENTION CENTER, THERE'S ALL THAT THERE IS TO OFFER FOR SENIORS IN THE, YOU KNOW, THE DIRECT VICINITY OF THE SITE, THAT IT WOULD BE MOST BENEFICIAL TO HAVE SENIOR FAMILIES IN THE AREA WE ARE CURRENTLY IN DESIGN PHASE. WE ARE GOING TO WORK VERY CLOSELY WITH THE CITY.

PERSONAL PASSION OF MINE IS KEEPING ABILENE'S VISION GOING WITH THE DOWNTOWN AREA AND PRESERVATION OF OF THE HISTORICAL CHARACTERS OF ABILENE, AND SO WE ARE DESIGNING AROUND THAT HISTORICAL CHARACTER AND TRYING TO MAKE IT LOOK LIKE SOMETHING THAT'S BEEN HERE FOR QUITE SOME TIME.

ONE OF THE MAJOR THINGS ABOUT ME IS I WAS BORN IN ABILENE.

I WAS RAISED IN ABILENE. I WENT TO HARDIN-SIMMONS WITH TRAVIS.

IT'S BEEN A WHILE. TRAVIS. GOT A COUPLE OF MASTER'S DEGREES FROM THERE.

AND ABILENE HOME TO ME. AND IT'S VERY IMPORTANT TO SEE A GOOD, SOLID PRODUCT PUT ON THE GROUND, AND WE WOULD LIKE TO WORK VERY CLOSELY WITH THE CITY.

I WILL FREELY SHARE ALL OF MY CONTACT INFORMATION.

AND ANYBODY'S WELCOME TO THROW IN FEEDBACK. YOU KNOW, BE IT CITIZENS COUNCIL MEMBERS CITY STAFF THAT THAT YOU ALL FEEL MORE ATTENTION NEEDS TO BE PAID TO OR CHANGES MIGHT NEED TO BE MADE IN ORDER TO FIT WHAT WE WANT DOWNTOWN TO FEEL LIKE.

SO IF THERE ARE ANY QUESTIONS FOR ME. THERE IS ONE, BY THE WAY, A.

THERE IS ONE THING THAT NEEDS TO BE ADDED IN THE RESOLUTION IS THE STATE DOES REQUIRE THAT WE HAVE A $500 WAIVER OF SOME SORT, BE IT A TAP FEE OR A PERMIT FEE, THAT THAT $500 WAIVER BE INCLUDED IN THE RESOLUTION.

IT'S IN THERE. OH, IS IT IN THERE? OKAY. OKAY.

WE'LL HAVE WE'LL HAVE PLENTY OF TIME TO TALK ABOUT THIS PROJECT. MR. LANE, WE APPRECIATE WHAT YOU'RE DOING. YES, SIR. THANK YOU VERY MUCH. THANK YOU.

IS THERE ANYONE ELSE WHO WOULD LIKE TO SPEAK ON ITEM 23? SEEING NO ONE, I'LL CLOSE THE PUBLIC HEARING. IS THERE ANY FURTHER DISCUSSION? IF NOT, I'LL ACCEPT A MOTION IN A SECOND.

I'LL JUST SAY GOOD LUCK ON YOUR APPLICATION. IT'S ALREADY ZONED FOR HOUSING, AND SO I DON'T KNOW THAT IT WOULD COME BACK TO US FOR ANYTHING.

SO THIS IS PROBABLY OUR ONE OPPORTUNITY TO SAY GOOD LUCK ON GIVING IT OUR GRACE.

YES. THANK YOU, COUNCILMAN, AND LOOK FORWARD TO THAT HAPPENING.

AND I'LL MAKE A MOTION TO APPROVE. HAVE A MOTION BY COUNCILMAN PEREZ.

SECOND. SECOND BY COUNCILMAN CRAVER. ANY FURTHER DISCUSSION? WE'RE READY TO VOTE. ALL YESES. MOTION CARRIES.

MOTION CARRIES. WE'LL NOW MOVE TO ITEM 24. AND TIM LITTLEJOHN AGAIN WILL PRESENT THIS ITEM.

[24. Ordinance (Final Reading) CUP-2026-01: Receive a Report, Hold a Discussion and Public Hearing, and Take Action on a Request from the Owner to Apply a Conditional Use Permit to a Property to Allow Contractor Services. Located at 8050 Buffalo Gap Road. (Tim Littlejohn) ]

IS A CONDITIONAL USE PERMIT 202601. THE OWNER IS DHS VENTURES.

THE REQUEST FOR YOU TO CONSIDER IS ALLOW CONTRACTOR SERVICES WITHIN GENERAL COMMERCIAL LOCATED AT 8050 BUFFALO GAP ROAD.

HERE'S A LOCATION MAP. HERE'S THE CURRENT ZONING MAP.

HERE ARE THE ALLOWABLE USES WITHIN GENERAL COMMERCIAL.

AS YOU CAN SEE, CONTRACTOR SERVICES DOES REQUIRE CONDITIONAL USE PERMIT.

MINUTE. HERE'S SOME PROPERTY VIEWS. AND SOME SURROUNDING PROPERTY VIEWS.

HERE'S THE PLAN OF OPERATION. PRIMARY USE WILL SERVE AS AN OFFICE SPACE AND WAREHOUSE FOR A ROOFING COMPANY WITH FIVE EMPLOYEES.

I SAID THERE WILL BE SOME ROOFING MATERIALS STORED WITHIN THE YARD, BUT WE ARE REQUIRING A SCREENING FENCE TO HIDE THAT FROM PUBLIC VIEW.

[01:10:08]

THIS MEETS ALL THE CRITERIA FOR APPROVAL WITHIN THE LAND DEVELOPMENT CODE. PNC DID HEAR THIS CASE.

THEY ARE RECOMMENDING TO APPROVAL WITH THE FOLLOWING CONDITIONS.

AS LONG AS THEY FOLLOW THE PLAN OF OPERATION.

OUTDOOR STORAGE, INCLUDING TRAILERS, MUST BE SCREENED FROM PUBLIC VIEW AND PARKING LOT MUST BE BROUGHT UP TO THE CURRENT STANDARDS.

I'D BE HAPPY TO ANSWER ANY QUESTIONS. QUESTIONS FOR TIM. HOW STRICT? I DIDN'T THINK TO ASK YOU THIS EARLIER, BUT HOW STRICT DO THEY HAVE TO FOLLOW THE PLAN OF OPERATIONS WHERE IT SAYS, LIKE WE HAVE FIVE EMPLOYEES. IF THEY HIRE MORE PEOPLE, DOES THAT VIOLATE THE PLAN OF OPERATION OR DOES THAT ALLOW IF IT'S ADOPTED WITHIN THE CONDITIONAL USE PERMIT? THIS IS PART OF THE OFFICIAL DOCUMENT.

IT WOULD HAVE TO BE EDITED, BUT YOU CAN MAKE A MOTION TO JUST EDIT THAT.

YES, SIR. YES, SIR. OKAY. QUESTION. TIM. THANK YOU.

THANKS. AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST ITEM 24, PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

SEEING NO ONE, I'LL CLOSE THE PUBLIC HEARING.

IS THERE FURTHER DISCUSSION? I'LL MAKE A MOTION THAT WE APPROVE IT WITH THE REMOVING THE REQUIREMENT OF NO MORE THAN FIVE EMPLOYEES.

AND NO PLAN OF OPERATION. JUST TO CLARIFY, IS THAT TIED TO OR IS THAT THE REASONING FOR THAT IS PARKING.

IF YOU HAVE FIVE EMPLOYEES, THAT WAY THERE'S ONLY FIVE CARS MAXIMUM FROM A PARKING ISSUE.

IS THAT A CONCERN, ACTUALLY? RIGHT. IT GIVES THEM THE OPPORTUNITY SO THEY CAN WITHOUT HAVING TO COME BACK AND DO THAT, MODIFY BECAUSE THEY'VE GOT ROOM ON THE SIDE YARDS AND THE BACK.

AND SO THEY CAN I JUST DIDN'T KNOW IF THAT WAS IN THERE TO LIMIT THAT, THAT CONCERN.

I JUST I JUST DON'T KNOW THAT THE APPLICANT REALIZED THAT THEY MIGHT BE LOCKING THEMSELVES IN, AND I DON'T WANT TO HAVE THEM LOCKED IN. OKAY, I'LL SECOND IT.

IT'S NOT OUR BUSINESS HOW MANY EMPLOYEES? I HAVE A MOTION BY COUNCILMAN PRICE, A SECOND BY COUNCILMAN REAGAN.

ANY FURTHER DISCUSSION? READY TO VOTE? ALL YESES, MOTION CARRIES.

OH. I THINK HE'S BEEN DRINKING A LOT OF WATER. YEAH. THAT'S IT.

OR COFFEY SHOVED THIS OVER TO ME. SO ARE WE ON 25 OR 25? OKAY, SO WE'LL NOW MOVE ON TO ITEM 25, AND I'LL ASK TIM LITTLEJOHN, DIRECTOR OF PLANNING AND SERVICES,

[25. Ordinance (Final Reading) Z-2026-01: Receive a Report, Hold a Discussion and Public Hearing, and Take Action on a Request from the Owner to Change the Zoning of Approximately 2.5 Acres from Residential Single-Family (RS-6) to General Commercial (GC). Located at 1900 West Stamford Street. (Tim Littlejohn) ]

IS THE ONLY CASE 202601. THE OWNER IS BHAKTA REQUEST IS TO CHANGE THE ZONING OF APPROXIMATELY 2.5 ACRES FROM RS.

SIX TO GENERAL COMMERCIAL LOCATED 1800 TO 1900 BLOCK OF WEST STANFORD.

HERE'S THE LOCATION MAP. HERE'S THE CURRENT ZONING MAP.

PROPERTY VIEWS. HERE ARE THE CURRENT ALLOWABLE USES WITHIN THE RESIDENTIAL ZONING DISTRICT.

HERE'S THE REQUESTED GENERAL COMMERCIAL ZONING ALLOWABLE USES.

NOTIFICATIONS WERE SENT OUT. WE DID RECEIVE ONE IN FAVOR.

THIS REQUEST IS CONSISTENT WITH ALL THE CRITERIA FOR APPROVAL WITHIN THE LAND DEVELOPMENT CODE.

PNC DID HEAR THIS CASE. THEY DO RECOMMEND TO YOU APPROVAL THIS MORNING AND I'D BE HAPPY TO ANSWER ANY QUESTIONS.

THANK YOU SIR. HER. DOES COUNCIL HAVE ANY QUESTIONS OF MR. LITTLEJOHN? THANKS, TIM. AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST THIS ITEM? PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

MAN, YOU WERE DOING A GOOD JOB. NO NO, NO. CLOSE THE PUBLIC HEARING.

IS THERE ANY FURTHER DISCUSSION? IF NOT, I'LL ACCEPT A MOTION IN A SECOND. MOVE FOR APPROVAL.

HAVE A MOTION BY COUNCILMAN BEARD. SECOND. SECOND BY COUNCILMAN PRICE.

YOU GOT IT. SOMEBODY ELSE? YEAH, THAT WOULD BE COUNCILMAN ESPINOSA.

HE WANTED TO GET THE MINUTES. YEP. ALL RIGHT, FURTHER DISCUSSION.

WE'RE READY TO VOTE. ALL YESES, MOTION CARRIES.

MOTION CARRIES. WE'LL NOW MOVE TO ITEM 26. AND TIM LITTLEJOHN AGAIN WILL PRESENT THIS ITEM.

[26. Ordinance (Final Reading) Z-2026-03: Receive a Report, Hold a Discussion and Public Hearing, and Take Action on a Request from the Owner to Change the Zoning of Approximately 1.43 Acres from Residential Single Family (RS-6) to General Commercial (GC). Located at 2502 Minter Lane. (Tim Littlejohn) ]

THE OWNER IS MENTOR LANE CHURCH. THE AGENT IS MEGAN DUNBAR.

THE REQUEST FOR YOU TO CONSIDER IS CHANGE. THE ZONING OF APPROXIMATELY 1.43 ACRES FROM RS6 TO A GENERAL COMMERCIAL LOCATED AT 2502 MENTOR LANE.

HERE'S THE LOCATION MAP. HERE'S THE CURRENT ZONING MAP.

HERE'S SOME PROPERTY VIEWS. HERE'S THE ALLOWABLE USES WITH THE IN RESIDENTIAL ZONING.

[01:15:14]

AND THE INTENT OF THIS REQUEST IS FOR A DAYCARE.

IT'S GOING TO BE A 24 HOUR SERVED DAYCARE. AT THIS LOCATION.

THIS IS THE ORIGINAL REQUEST FOR GENERAL COMMERCIAL THAT WAS RECOMMENDED TO YOU BY PNC.

THERE ARE OTHER OPTIONS WHICH WE'RE GOING TO GO THROUGH. THE REASON STAFF WENT WITH THIS RECOMMENDATION IS RIGHT ACROSS THE STREET WITHIN THE PD.

IT IS A GENERAL COMMERCIAL BASE, SO WE MATCH THAT.

BUT THERE ARE OTHER OPTIONS THAT WOULD STILL ALLOW THE SAME, SAME USE FOR THE APPLICANT.

NEIGHBORHOOD RETAIL WAS ADDED, BUT THIS THIS ZONING DISTRICT WOULD NOT ALLOW THE AFTER HOURS OPERATIONS BECAUSE IT IS IT IS LIMITED TO 11 P.M.. THIS WILL BE A 24 HOUR OPERATION.

GENERAL RETAIL IS ANOTHER OPTION THAT WOULD ALLOW THEM TO DO WHAT THEY NEED TO DO BY RIGHT.

IF THAT IS SOMETHING THAT YOU ALL WOULD LIKE TO CHOOSE FROM, IT IS A LOWER INTENSIVE DISTRICT, SO IT'S SOMETHING THAT YOU WOULD BE ALLOWED TO APPROVE.

NOTIFICATIONS WERE SENT OUT. WE DID RECEIVE FIVE IN OPPOSITION.

OF COURSE, THE FIVE IN OPPOSITION IS CONCERNED OF MAYBE A LITTLE BIT OF NOISE, BUT THE MOST THE MORE CONCERNED OF POSSIBLE TRACK TRAFFIC.

THERE WAS SOME DISCUSSION DURING THE PNC MEETING WHICH SEEMED TO SATISFY SOME OF THOSE OPPOSE, BUT I'M NOT GOING TO SPEAK FOR THEM BECAUSE THEY COULD STILL POSSIBLY BE OPPOSED.

AND I THOUGHT I HAD A SLIDE IN HERE, BUT I DON'T SEE IT.

THERE IS ANOTHER OPTION FOR YOU TO CONSIDER. THE MIXED USE THE MIXED USE WOULD ALLOW THE DAYCARE OPERATIONS AND DOES NOT HAVE A LIMIT ON THE HOURS OF OPERATION, BUT IT DOES HAVE A CONDITIONAL USE PERMIT REQUIREMENT.

BECAUSE THE BUILDING IS OVER 5000FT², THERE IS AN OPTION TO TO PUT THIS WITHIN A PLAN DEVELOPMENT WITH THE BASE AND REMOVING THE CUP REQUIREMENT FOR THE DAYCARE OPERATION. THAT WAY IT'S A LITTLE LESS INTENSIVE USE FOR THE NEIGHBORHOOD.

AND STAFF HAS DRAWN THAT UP. I'M SURE YOU'VE SEEN IT IN THE AMENDED PACKET.

AND THAT'S ANOTHER OPTION FOR THE COUNCIL THIS MORNING.

AND I'D BE HAPPY TO ANSWER ANY QUESTIONS. QUESTIONS, TIM. I APPRECIATE YOUR DIALOG ON THAT.

AND YOURS ALSO, STANLEY. THAT WAS A PURSUIT THAT I, I LOOKED AT BECAUSE I BROUGHT UP THE CONCERN ON THE FIRST READING ABOUT GENERAL COMMERCIAL AND THAT EMBEDDED IN THE NEIGHBORHOOD, BECAUSE THE OTHER GENERAL COMMERCIAL, IF YOU LOOK ABOVE THAT PROPERTY ON THE MAP WITH THE YOU CAN SEE THAT IT'S UNDEVELOPED, THAT. YEAH, THAT WHOLE ROW ON BEL AIR DRIVE IS UNDEVELOPED.

THE BUILDING THAT'S THERE IS THE ACTIVITY BUILDING FROM MR. LANE THAT NOW IS THEIR CHURCH BUILDING. AND SO THERE'S NOT A LOT OF EVEN THOUGH IT'S GENERAL COMMERCIAL ZONING IN THAT PLAN DEVELOPMENT, IT'S NOT GENERAL COMMERCIAL USE. AND SO I, I ORIGINALLY I JUST STARTED WRITING UP AN EMAIL BECAUSE I SAW RM WAS ALLOWED.

I THOUGHT WHY? WHY WASN'T RM OFFERED AS AN OPPORTUNITY FOR THE THIS PROPERTY? BECAUSE IT'S DESIGNED FOR PROPERTY THAT'S WITHIN A NEIGHBORHOOD TO MINIMIZE THE IMPACT ON THE NEIGHBORHOOD.

AND I READ THE WHOLE THING AND THEN I SAW, OH, THERE'S A CUP REQUIREMENT FOR ANY NON RESIDENTIAL USE GREATER THAN 5000FT².

AND THE BUILDING IS 12,000FT². SO THAT'S WHEN I REACHED OUT TO STANLEY TO SEE IF WE COULD JUST CONSIDER PD THAT STATED IN THERE THAT THERE'S NOT A REQUIREMENT FOR A CUP IF IT'S USED FOR A CENTER BASED DAYCARE.

SO THAT WOULD GIVE THEM WHAT THEY ARE ASKING FOR WITH THE 24 HOUR DAYCARE.

BUT BECAUSE OF BUILDING SIZE, IF THERE WERE, IF THAT GOES AWAY AT SOME POINT, ANY OTHER NON RESIDENTIAL USE WOULD REQUIRE PD.

SO THAT GIVES SOME PROTECTION TO THE NEIGHBORING PROPERTY OWNERS, THE HOMEOWNERS.

SO YEAH I APPRECIATE YOU ALL WORKING WITH ME ON THAT TO COME UP WITH A SOLUTION THAT YEAH, IT'S A GREAT CONCERN IN A WAY THAT STILL ALLOWS FOR THIS DAYCARE.

THAT'S THAT'S NEEDED AND ESPECIALLY FOR THE SHIFT WORKERS THAT ARE TRYING TO TARGET WITH THE 24 HOUR DAYCARE.

YES, SIR. YES, SIR. I THINK. WITH A CUP IS A GOOD SOLUTION.

PROTECTS THE INTEREST OF THE NEIGHBOR. THE RESIDENTS IN THAT NEIGHBORHOOD STILL ALLOWS THE APPLICANT TO DO WHAT THEY NEED TO DO.

ELIMINATES THE FUTURE PROBLEMS OF HAVING GC OR GR, YOU KNOW, DIRECTLY ABUTTING A NEIGHBORHOOD.

SO THAT'S A THAT'S A GOOD IDEA. THANKS, TIM. NOT TO GET YOU TO SPEAK FOR THE ONES OBJECTING.

I WASN'T ABLE TO WATCH THE PNC ON THIS, BUT IS IT YOUR SENSE THAT MIXED USE WITH A CUP IS KIND OF WHAT ALLEVIATED SOME OF THOSE CONCERNS OF THE

[01:20:08]

THE APPLICANT ACTUALLY CAME UP AND SPOKE, AND I BELIEVE SHE IS HERE.

BUT IT WAS THE THE THE HER PLAN OF OPERATION, WHICH IS NOT REQUIRED BECAUSE WE'RE NOT REQUIRING A STEP UP OR NOR IS IT REQUIRED FOR A GENERAL COMMERCIAL, IS TO HAVE ONE WAY IN AND ONE WAY OUT.

SO YOU'RE NOT GOING TO HAVE TWO WAY TRAFFIC ON EITHER BEL AIR OR MENTOR.

THE DROP OFF SIDE WILL BE, AND I CAN'T REMEMBER EXACTLY WHICH SIDE, SHE SAID.

BUT FOR EXAMPLE, THE DROP OFF SIDE WOULD BE ON BEL AIR AND THEY WOULD EXIT MENTOR, AND THAT WOULD LIMIT THE THE BLOCKAGE OF THE NEIGHBORHOOD TO THE NORTH.

OKAY. THANK YOU. YES, SIR. FURTHER QUESTIONS.

TIM. THANK YOU. TIM. THANK YOU. THIS TIME I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST? ITEM 26, PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

GOOD MORNING. MY NAME IS MEGAN DUNBAR. I AM THE REPRESENTATIVE OF 2502 MENTOR LANE.

I KNOW THAT YOU GUYS EXPRESSED OR. THE RESIDENTS, HOWEVER, EXPRESSED CONCERN FOR TRAFFIC AS WELL AS NOISE, WHICH, AS HE STATED EARLIER, I DID ADDRESS IN THE PLANNING AND ZONING.

THE TRAFFIC IS GOING TO THEY'RE GOING TO ENTER IN OVER ON BELLAIRE DRIVE, AND THEY'RE GOING TO EXIT ON MENTOR LANE, AND IT WILL BE FENCED IN. SO THERE'LL BE STAFF PARKING OVER ON BELLAIRE DRIVE.

I DON'T KNOW IF YOU GUYS CAN SEE THAT LITTLE PARKING LOT AREA ON THE CORNER.

BUT THAT WOULD BE LIKE STAFF PARKING. AND THEN IN THAT LARGER PARKING LOT, THAT IS WHERE THEY'RE GOING TO ENTER IN.

AND THEN ON THE MENTOR LANE SIDE, IT'LL BE FENCED AS WELL WITH ONLY ONE WAY TO GET OUT.

AND THEN WE WILL ALSO BE PROVIDING TRANSPORTATION TO LIMIT, YOU KNOW AFTER SCHOOL TRANSPORTATION FROM FAMILIES.

SO THAT WAY IT'S NOT AS MANY VEHICLES COMING IN AND OUT.

AND THEN WITH THE STAGGERED TIMES OF BEING ABLE TO DROP THEIR CHILDREN OFF BECAUSE IT IS A 24 HOUR CENTER, IT'S NOT LIKE THEY'RE ALL GETTING DROPPED OFF AT ONE TIME AND ALL BEING PICKED UP AT ONE TIME.

THEY CAN BE PICKED UP AND DROPPED OFF WHENEVER.

AND THEN THE NOISE CONCERN THE OUTDOOR HOURS WILL ONLY BE DURING REGULAR SCHOOL HOURS.

SO SAME AS THE SCHOOL ACROSS THE STREET. ACROSS VOGEL.

THEY WILL HAVE OUTDOOR TIMES AND IT'S ABOUT AN HOUR.

IT'S NOT LIKE VERY LONG PERIODS OF TIME. THE YOUNGER KIDS WILL GO OUT WHEN THE WHEN THE SCHOOL IS OUT, IF THAT MAKES SENSE. SORRY. AND THEN MOST OF THE OLDER KIDS, YOU KNOW, THEY'LL PROBABLY BE MORE INTERESTED IN INDOOR ACTIVITIES, ESPECIALLY AFTER COMING IN FROM SCHOOL, BECAUSE WE'LL HAVE AFTER SCHOOL PROGRAM TO HELP THEM WITH HOMEWORK AND THINGS LIKE THAT. SO IT'S NOT GOING TO BE VERY MUCH OUTDOOR USE.

AND THEN WHEN WE DO USE THE OUTDOOR SPACE, IT'LL BE ACROSS THE STREET AT THE CHURCH BECAUSE THEY HAVE A PLAYGROUND OVER THERE.

SO IT'S NOT GOING TO BE DIRECTLY BY THE HOUSES ANYWAYS.

IT'S GOING TO BE ACROSS THE STREET NEXT TO THAT EMPTY LOT OVER THERE AND THEN ACROSS FROM THE SCHOOL.

SO YEAH, I'M JUST CURIOUS, HOW MANY KIDS ARE YOU GOING TO BE ABLE TO HANDLE IN THIS FACILITY? MY CAPACITY THAT I'M TRYING TO GET IS 120, BECAUSE WE DO HAVE TO HAVE A CERTAIN AMOUNT OF SQUARE FEET PER CHILD, INDOOR AND OUTDOOR. AND AS I STATED BEFORE, THE BUILDING HAS 12,000FT².

THANK YOU. THANK YOU. THE ONLY OTHER QUESTION I HAD, I'M JUST CURIOUS WHAT INSPIRED THE 24 HOUR? IS THAT TOO PERSONAL? NO, NO, NO, NOT AT ALL.

I'M A SINGLE MOTHER. I HAVE TWO CHILDREN. AND I'M NOT FROM HERE.

I'M ACTUALLY FROM MICHIGAN. BUT I DID LIVE IN CALIFORNIA.

SO WHEN I MOVED HERE, I USED TO WORK AT THE POST OFFICE.

THE WAREHOUSE. SO. AND I DON'T HAVE FAMILY OUT HERE.

I DID AT THE TIME, SO THEY WERE ABLE TO HELP ME, BUT MY FAMILY MOVED.

SO I KNOW THAT IT'S HARD TO FIND CHILDCARE, ESPECIALLY, LIKE WORKING OVERNIGHTS.

AND THEN I WORKED AT LOWE'S AS WELL IN THE WAREHOUSE OVERNIGHT.

SO IT'S JUST HAVING A HARD TIME FINDING CHILDCARE AND NOT HAVING FAMILY, ESPECIALLY LIKE WITH THE PEOPLE THAT'S MOVING FOR THE AI CENTER AND THINGS LIKE THAT. I'M SORRY. IT'S IT'S SOMETHING THAT'S VERY NEAR AND DEAR TO ME, BECAUSE I WANT TO BE ABLE TO HELP OTHER WOMEN AND FAMILIES LIKE ME. AND THEN NOT ONLY THAT, BUT CREATE JOB OPPORTUNITIES FOR OTHER PEOPLE IN THE COMMUNITY.

[01:25:05]

YES. I COMMEND YOU. OKAY. REAGAN, ARE YOU EXCITED? BLAZE IS EXCITED. THANK YOU. THANK YOU. YES. THANK YOU.

I APPRECIATE IT. WE'RE EXCITED ABOUT IT. THANK YOU.

WOULD ANYONE ELSE LIKE TO SPEAK ON ITEM 26? SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING.

IS THERE ANY FURTHER DISCUSSION? AND, MR. PRICE, DID YOU HAVE A PARTICULAR WAY THAT YOU WANTED TO LIST A MOTION TO APPROVE THE PD THAT WAS DESIGNED BY STAFF TO WITH ZONING AND NOT REQUIRING A CUP FOR THE CENTER BASED DAYCARE? HAVE A MOTION BY COUNCILMAN PRICE NOT REQUIRING NOT REQUIRING THE CUP.

SECOND. SECOND BY COUNCILMAN KROGER. SO JUST TO CLARIFY THAT THEY STILL CAN HAVE 24 HOUR CARE.

IT'S STILL 24 HOURS. ANY FURTHER DISCUSSION? READY TO VOTE.

OH, YES. MOTION CARRIES. MOTION CARRIES. ITEM 27.

[27. Ordinance (Final Reading) Z-2026-04: Receive a Report, Hold a Discussion, and Take Action on a Request from the Owner to Change the Zoning of Approximately 3.23 Acres from General Retail (GR) to Light Industrial (LI) Zoning. Located at 28 Windmill Circle. (Tim Littlejohn)]

MAYOR. UP FOR CONSIDERATION IS ONLY CASE 20260 FOR THE OWNERS, WINDMILL CIRCLE APARTMENTS, LLC. THE AGENT IS CLINT ROSENBAUM. THE REQUEST FOR YOU TO CONSIDER IS TO CHANGE THE ZONING OF APPROXIMATELY 7.10 ACRES FROM GENERAL RETAIL TO LIGHT INDUSTRIAL, LOCATED AT 28 WINDMILL CIRCLE. HERE'S THE LOCATION MAP.

HERE'S THE CURRENT ZONING MAP. PROPERTY. VIEWS.

HERE ARE THE CURRENT ALLOWABLE USES WITHIN GENERAL RETAIL AND THEN THE REQUESTED USES WITHIN LIGHT INDUSTRIAL.

NOTIFICATIONS WERE SENT OUT. ONE IS IN FAVOR AND ZERO IN MRS OPPOSITION.

THERE IS A CURRENT BUSINESS OUT THERE THAT'S LOOKING TO EXPAND.

AS YOU CAN SEE ON THIS NOTIFICATION AREA, 25015 THAT'LL BE COMING SOON FOR YOU ALL TO CONSIDER THAT ONE AS WELL.

THEIR PLAN IS TO THEY'RE ALREADY OUT THERE IN THIS EXISTING LOCATION, BUT THEIR BUSINESS IS GROWING, SO THEY'RE LOOKING TO EXPAND ACROSS THE STREET.

THIS MEETS ALL THE CRITERIA FOR APPROVAL WITHIN THE LAND DEVELOPMENT CODE.

PNC DID HEAR THIS CASE. THEY DO RECOMMEND TO YOU APPROVAL THIS MORNING.

I'D BE HAPPY TO ANSWER ANY QUESTIONS. QUESTIONS FOR TIM.

ARE YOU AWARE OF ANY PLANS TO CONNECT? WHAT IS THAT? MEMORIAL AND WINDMILL THERE ACROSS THAT FIELD? I HAVEN'T SEEN A SITE PLAN YET, BUT THE THE ENGINEER FOR THE APPLICANT IS HERE.

HE COULD PROBABLY SPEAK TO WHERE THEY'RE AT ON THE DESIGN.

I WAS GOING TO ASK CLINT. SO IT'D BE NICE TO HAVE HIM CONNECTED.

FURTHER QUESTIONS. TIM, PLEASE. THANK YOU. AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST? ITEM 27. PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

CLINT ROSENBAUM ROSENBAUM, ENGINEERING AGENT FOR THE OWNER.

WOULD YOU BACK UP A COUPLE OF SLIDES, TIM, BECAUSE WE NEED TO CLARIFY SOMETHING, I THINK.

SO I'LL TALK ABOUT THAT SLIDE HERE IN JUST A SECOND.

BUT BACK UP ONE MORE. SORRY. GOING BACK? YEAH.

GO BACK TO THE FIRST ONE. THAT ONE. CHANGE THE ZONING.

APPROXIMATELY 7.1 ACRES. OKAY. THIS CASE HERE, 27 IS FOR 3.23 ACRES.

AND IT'S THAT ONE LOT. THAT'S THIS 28 WINDMILL CIRCLE.

IF YOU COMBINE THE ITEM 20 THAT WAS ON THE CONSENT AGENDA WITH ITEM 27 ON THIS AGENDA.

THEN YOU GET THE 7.1 ACRES DUE TO A NOTIFICATION ERROR.

WE GOT SPLIT IN THE ZONING IN THE ZONING CASE.

SO WE DID ONE ONE MONTH AND ONE THE NEXT MONTH.

AND SO THIS PROJECT IS ACTUALLY 7.1 ACRES. OKAY.

BUT BUT THIS CASE IS ONLY THE TO THE WINDMILL.

THE 28 ON WINDMILL. THAT ONE. OKAY. THE THE CONSENT AGENDA ITEM IS THE ONE TO THE NORTH THERE.

THE LOT TO THE NORTH. OKAY. SO THESE ARE KIND OF RELATED IN THAT, THAT TO DO WHAT WE WANT TO DO, WE'RE GOING TO HAVE TO ZONE BOTH BOTH LOTS TOGETHER.

SO YOU'LL GET THE NEXT. SINCE IT'S ON THE CONSENT AGENDA THE NORTHERN LOT WILL COME UP IN THE 26TH COUNCIL MEETING.

OKAY. OKAY. I THINK ONE OF OUR QUESTIONS IS THEY'RE GOING TO BE ANY CONNECTIVITY.

SO MEMORIAL TO WINDMILL. SO THE ANSWER TO THAT QUESTION IS WE DON'T KNOW YET.

OKAY. WE HAVEN'T WE HAVEN'T. WELL I CAN TELL YOU KIND OF GENERICS OF WHAT'S HAPPENING.

IT'S BIG COUNTRY DERMATOLOGY PHARMACY. AND THEY'RE A MAIL ORDER PHARMACEUTICAL COMPANY, AND THEY'RE WORKING OUT A CHOICE MEDICAL RIGHT THERE ON WINDMILL CIRCLE NOW.

[01:30:03]

AND AND SO WE HAVEN'T REALLY DONE ANYTHING WITH THIS LOT UNTIL WE KNOW WE'RE GOING TO BE ABLE TO BECAUSE, YOU KNOW, THESE LOTS HAVE BEEN CONTROVERSIAL IN NATURE.

AND SO WE DIDN'T KNOW WHETHER WE'D ABLE TO GET THE LIGHT INDUSTRIAL ZONING.

SO HONESTLY, WE HAVEN'T REALLY LOOKED AT OTHER THAN TO SAY WE NEED TWO 20,000 SQUARE FOOT BUILDING, 150 PARKING SPACES FOR 150 EMPLOYEES AND THOSE KIND OF GENERIC THINGS.

SO WE WOULD WORK WITH STAFF ABOUT A CONNECTOR.

THERE'S POSITIVES AND NEGATIVES ON THAT. AND RIGHT NOW THE INTENT ISN'T THERE.

THE INTENT IS TO IS TO FACE WINDMILL CIRCLE. BUT UNTIL WE ACTUALLY GET INTO THE DESIGN AND EVERYTHING, WE'RE NOT SURE. BUT BUT EVEN IF Y'ALL DIDN'T HAVE CONNECTIVITY, Y'ALL COULD STILL ACCESS MEMORIAL TO TAKE PRESSURE OFF A WINDMILL.

YES. IN YOUR BUSINESS? YES, YES. IF YOU DON'T BUILD A CONNECTOR THERE, EVERYBODY IN THE WHOLE WORLD IS GOING TO CUT THROUGH THAT PARKING LOT.

UNLESS WE DON'T ALLOW IT. UNLESS WE DON'T. UNLESS WE DON'T BUILD A CONNECTOR EITHER.

SO YOU HAVE TO COME IN FROM ONE WAY. I MEAN, YOU KNOW, WE UNDERSTAND THERE'S A LOT OF ISSUES THERE IN THAT, IN THAT AREA. I MEAN, ONE JUST TRYING TO GET ON WINDMILL CIRCLE COMING OFF THE LOOP, YOU KNOW.

SO BUT ANYWAY, THAT'S KIND OF I JUST WANT TO MAKE SURE YOU UNDERSTAND THAT THIS WORKS WITH BOTH LOTS.

AND SO BOTH OF THOSE ARE REALLY KIND OF TIED TOGETHER.

OKAY. ALL RIGHT. ANY FURTHER QUESTIONS, MR. ROSENBAUM? THANK YOU, MR. CLARITY. THE EXHIBIT A OF THE ORDINANCE DOES SAY 3.23 ACRES.

SO THE SLIDE MAY BE WRONG, BUT THE DOCUMENT ITSELF.

YEAH, I THINK ALL THE NOTIFICATIONS ARE CORRECT, AND I THINK IT'S SPLIT RIGHT AND EVERYTHING. AND IT'LL GO ON THROUGH CORRECTLY OKAY.

THANK YOU COUNSEL. THANK YOU. STILL IN THE PUBLIC HEARING ON ITEM 27.

WOULD ANYONE ELSE LIKE TO SPEAK? SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING.

IS THERE ANY FURTHER DISCUSSION? IF NOT, I'LL ACCEPT A MOTION IN A SECOND.

MOVE FOR APPROVAL. MOTION BY COUNCILMAN BEARD.

SECOND. SECOND BY COUNCILMAN PRICE. ANY FURTHER DISCUSSION? WE'RE READY TO VOTE. ALL YESES. MOTION CARRIES.

MOTION CARRIES. NOW MOVE TO ITEM 28. IS THAT RIGHT?

[28. Resolution: Receive a Report, Hold a Discussion and Take Action on Approving a Contract with Dowtech Specialty Contractors, Inc. for the Rental, Emergency Installation, and Operation of Temporary Blower and Variable Frequency Drive (VFD) Systems at the Hamby Wastewater Reclamation Facility (Matthew Dane)]

HOW ARE YOU? GOOD TO SEE YOU. MORNING, MAYOR AND COUNCIL, MATTHEW DANE, DIRECTOR OF WATER UTILITIES.

THIS ITEM IN THE NEXT ARE A COUPLE OF EMERGENCY CONTRACTS FOR YOU TO APPROVE.

AND SO THERE'S A LITTLE MORE BACKGROUND. HOW DID WE GET HERE? TO PUT A LITTLE MORE TRANSPARENCY TO WHAT EXACTLY IS GOING ON? I'LL WALK THROUGH IT, YOU KNOW, RELATIVELY QUICKLY, BUT STOP ME AT ANY MOMENT FOR QUESTIONS OR THINGS YOU WANT TO THROW OUT.

THE FIRST ONE IS RELATED TO BLOWERS AT THE WASTEWATER PLANT.

AND SO THE FIRST BIG QUESTION IS WHY THE EMERGENCY? THE WASTEWATER PLANT, THE HEART OF WASTEWATER TREATMENT IS ACTIVATED SLUDGE.

AND ESSENTIALLY WHAT YOU'RE DOING IS TAKING THE WASTEWATER ITSELF AND GIVING IT WHAT IT NEEDS TO TREAT ITSELF.

ONE OF THE KEY THINGS IT NEEDS IS OXYGEN. SO HERE WE'VE GOT AN IMAGE OF OF THE HAMBY PLANT.

WE'VE KIND OF ZONED IN ON THESE AERATION BASINS.

AND SO WHAT MAKES THE WASTEWATER PLANT WORK WELL IS OUR ABILITY TO PROVIDE OXYGEN NEEDED TO AEROBIC MICROBES SO THEY CAN BREAK DOWN THE STUFF IN THE ORGANIC STUFF IN WASTEWATER DOWN INTO CARBON DIOXIDE, WATER AND BIOMASS.

WE NORMALLY HAVE FOUR BLOWERS THAT ARE USED TO AERATE THOSE BASINS, AND THAT IS SET UP AS AN N PLUS ONE.

SO REALLY THE DESIGN FULL CAPACITY YOU NEED THREE BLOWERS.

YOU'VE GOT A REDUNDANT FOR IF ONE DROPS OUT. WHAT WE FOUND IS THAT AVERAGE FLOWS.

WE CAN MANAGE DISSOLVED OXYGEN LEVELS WITH TWO BLOWERS.

SO I WANT TO TALK THROUGH KIND OF THE FIRST PART OF THE TIMELINE HERE.

THE ORIGINAL FAILURES GO ALL THE WAY BACK TO JUNE 2ND WHERE WE HAVE A POWER LOSS.

WE LOSE BLOWERS THREE AND FOUR, AND WE IMMEDIATELY REACH OUT.

SO YOU CAN SEE WE DROPPED TO TWO BLOWERS. THIS IS KIND OF AN URGENT SITUATION.

THE WASTEWATER PLANT HAS THE ABILITY TO KIND OF BYPASS AND FIGURE THINGS OUT.

WE WERE OUT OF TECHNICIAN THE NEXT DAY. THEY'RE ABLE TO CONFIRM THAT THE VFDS HAVE GONE BAD.

AND IT'S A CRITICAL POINT TO NOTE AT THIS, AT THIS STAGE, THEY COME OUT AND THAT'S ALL THEY REALLY CAN.

THEY CONFIRM BECAUSE OF THE ALARMS THAT WE GOT, IT LOOKED LIKE IT WAS VFDS.

AND TWO BLOWERS IS PUTTING US RIGHT ON KIND OF THE EDGE.

IT ELIMINATES SOME OF OUR WIGGLE ROOM TO BE ABLE TO KEEP PLANT FLOW GOING.

SO WE IMMEDIATELY REACH OUT TO A GENERAL CONTRACTOR TO START TALKING ABOUT DO WE NEED TO GET RENTAL BLOWERS? ALL THE REST. A FEW DAYS LATER WE REALLY HAVE A SCARE.

AND THROUGH ANOTHER ISSUE, BLOWER NUMBER TWO FAILS.

[01:35:03]

WE WERE ABLE TO GET THAT ONE RIGHT BACK UP, BUT THAT DEFINITELY KIND OF PUT US ON NOTICE WHERE WE DROP TO ONE BLOWER AND DROPPING TO THAT POINT, WE SAY WE NEED TO MOVE FORWARD WITH GETTING SOME KIND OF RENTAL BLOWERS IN PLACE SO WE DON'T GET INTO VIOLATION COMPLIANCE ISSUE, ALL THE REST. AND SO YOU SEE THERE, JUNE 11TH, WE GET TWO RENTAL BLOWERS INSTALLED.

AND THAT'S WORKING THROUGH DOW TECH AS A GENERAL CONTRACTOR BECAUSE YOU'VE GOT AIRLINES TO SET UP, YOU'VE GOT ELECTRICAL TO PLAY. SO IT'S REALLY KIND OF A GCS ROLE TO MANAGE THAT.

LONE STAR IS THE VENDOR WHO HAS THE TECHNICIANS FOR OUR CURRENT BLOWERS.

AND THEY ALSO HAD RENTALS AVAILABLE TO FACILITATE THAT.

IN THE MEANTIME WE ALREADY HAD TO REACH OUT TO OUR CONSULTANT ENGINEER TO KIND OF TALK THROUGH WHAT EXACTLY IS GOING ON.

WHY ARE THESE FAILING? WHAT'S HAPPENING HERE? AND SO THERE HAD BEEN SOME ONGOING CONVERSATIONS.

AND SO WE FORMALLY REQUEST SOME KIND OF A DESIGN TO DEAL WITH THESE VFDS WITH THE HD, AND THEN JULY 21ST WITH ANOTHER POWER LOSS EVENT WE LOSE THE VFD FOR BLOWER NUMBER TWO. SO WE'RE GRATEFUL WE WERE ABLE TO GET THOSE TWO RENTAL BLOWERS IN.

BECAUSE THAT WOULD HAVE BEEN A AN ISSUE AS FAR AS WHERE WE'RE AT.

THAT KIND OF GIVES YOU THAT TIMELINE TO SAY THAT'S STILL MORE OR LESS WHERE WE'RE AT TODAY. WE HAVE ONE ORIGINAL BLOWER OUT OF THE FOUR THAT IS FUNCTIONAL.

AND AS A REMINDER, THESE ARE ALL BLOWERS THAT WERE NEW TO THE PLANT IN 2015.

I GUESS AROUND THAT TIME IS WHEN THEY WOULD HAVE GONE IN. WE'VE GOT TWO RENTAL BLOWERS OUT OUT THERE RIGHT NOW.

AND SO WE'RE RUNNING OFF OF THREE BLOWERS AS IT IS.

AND ARE MAKING IT WORK. IT'S KIND OF WORTH KNOWING.

THE REASON THERE'S SOME DELAY HERE. IT'S AN EMERGENCY CONTRACT THAT'S COMING.

YOU KNOW, A FEW MONTHS LATER IS THERE'S KIND OF A SEVERAL APPROACHES WE HAD TO TAKE.

FIRST IS THAT GENERAL CONTRACTOR WHERE WE HAVE TO SCRAMBLE TO SAY, CAN WE GET RENTAL BLOWERS? HOW DO WE SET IT UP, GET THAT PROCESS GOING? WE HAVE A DESIGN ENGINEER WHO IS IN THE EARLY PHASE THERE HELPING US WITH, WELL, WHAT EXACTLY HAPPENED AND WHAT ARE WE GOING TO NEED TO REPLACE? WELL, IT LOOKS LIKE VFD'S NEED TO BE REPLACED. WELL, WHERE CAN WE GET VFD'S? WHO HAS THOSE? THAT'S WHERE THAT DESIGN CONSULTANTS KIND OF HELPING.

BUT THEN THE LAST PIECE IS YOU'VE SEEN A LOT OF THOSE TIME POINTS INVOLVE POWER LOSSES.

AND HAMBY HAS HAD A LITTLE BIT. THE HAMBY PLANT HAS HAD A REPUTATION FOR THESE THESE BLIPS IN POWER.

THEY'RE NOT LONG TERM, BUT THEY'RE JUST LONG ENOUGH THAT THEY SHUT THE PLANT DOWN.

AND OUR OPERATORS HAVE KIND OF GOTTEN USED TO PLANT SHUTDOWN.

LET'S GO KICK IT ALL BACK ON AND THEY'VE LEARNED HOW TO DO THAT PROCEDURE WELL.

THESE POWER LOSSES NOW SEEM TIED TO THESE FAILURES THAT WE'RE GOING TO HAVE TO PAY TO REMEDY.

AND SO THE THIRD PRONG IS THIS IS WE REACH OUT TO KIND OF AN ELECTRICAL CONSULTANT HERE, HERE IN TOWN THAT HAS EXPERTISE IN LOOKING AT THE POWER AND WHAT'S HAPPENING.

AND SO THERE'S A ROOT CAUSE ANALYSIS THAT WE WALK THROUGH.

LET'S GO THROUGH KIND OF THE NEXT FEW PARTS. SO WE SAY, OKAY, WE HAVE VFDS THAT ARE NOT WORKING.

WHAT DO WE NEED TO DO. AND WE WON'T GO INTO THE FULL BACKGROUND, BUT THE BLOWERS AND VFDS WERE A SPECIALIZED UNITS.

THEY WEREN'T JUST KIND OF YOUR STANDARD, YOU KNOW, CHEVROLET UNITS.

WE WE WENT AND GOT A UNIQUE SETUP. AND SO IT WAS HARD TO FIND VFDS TO REPLACE.

AND OUR CONSULTANT WAS ABLE TO FIND SOME, BUT THEY SAID, YOU'VE GOT THESE WEIRD HERTZ RATINGS ON YOUR EXISTING UNITS.

WE NEED TO PUT A TEST UNIT IN TO SEE IF THOSE WILL WORK.

SO IN AUGUST WE GET THEM OUT THERE THEIR STAFF BRINGS THE VFD TO TEST TO MAKE SURE THESE WILL ACTUALLY WORK.

AND THEY ACTUALLY DISCOVER IT'S NOT JUST THE VFDS THAT WHATEVER THE ELECTRICAL PROBLEM IS THAT HAPPENED HERE, BOTH THE VFDS AND THE BLOWER MOTOR IS BURNED OUT.

AND IN PARTICULAR, THEY SAID THEY'RE JUST NEARLY ALL THE WAY SEIZED UP. THERE'S THERE'S AN ISSUE WITH THE BLOWER MOTORS THEMSELVES. SO THAT'S REALLY WHAT SETS US DOWN THIS PATH OF, OKAY, WE'RE GOING TO HAVE TO DO A BIGGER EQUIPMENT REPLACEMENT.

THERE'S CONSIDERABLE ELECTRICAL WORK HERE. AND SO SEPTEMBER, WE BROUGHT YOU A DESIGN CONTRACT WITH EIGHT TO FACILITATE THE PROCESS OF STARTING TO LOOK AT HOW ARE WE GOING TO GO BACK IN AND DO THAT.

ONE OF THE INTERESTING THINGS THAT WAS HAPPENING ALONG THIS TIMELINE IS WE WERE WE WERE CHASING OTHER OPERATIONAL ISSUES AND WE HAD LOW DISSOLVED OXYGEN.

AND THAT IS THAT'S THE KEY PARAMETER IN THESE BASINS.

WE'RE KIND OF HAVING TROUBLE FIGURING OUT WHY IT WASN'T WHERE IT SHOULD BE. THREE BLOWERS SHOULD BE ENOUGH. AND TAKING A DEEP DIVE IN THIS PROCESS, WE REALIZE THE RENAL BLOWERS WE GOT WERE GOOD ENOUGH FOR THE EMERGENCY WE WERE IN, BUT THEY REALLY WEREN'T SIZED PROPERLY.

IT WAS AN OFF THE SHELF RENTAL THAT WE COULD GET.

AND SO WHEN WE COMPARED THOSE SPECS TO THE ORIGINALS, THEY'RE JUST NOT ABLE TO DELIVER THE AIR THAT WE NEEDED TO DELIVER.

AND SO BY OCTOBER, WE WERE FINALLY ABLE TO CONFIRM THAT WE HAVE SOMETHING THAT CAN GO IN PLACE.

[01:40:02]

WE CAN WE CAN DO A PROJECT TO DO REPLACEMENT AND ADDRESS SOME OF THOSE ISSUES.

AND THEN BECAUSE WE'RE GETTING NOW INTO THE OCTOBER TIME FRAME, IT'S WORTH TALKING ABOUT THAT THIRD PRONG OF LOOKING AT THE POWER.

SO PART OF MY CONCERN IS WE HAVE THESE POWER LOSSES.

WE LOSE THIS EQUIPMENT. NOW WE'RE HAVING TO SPEND MONEY ON IT. I DON'T WANT TO PUT SOMETHING NEW IN AND THEN JUST FIND OUT, YOU KNOW, WE'VE GOT THE SAME ISSUE THAT'S GOING TO CAUSE THESE TO TO FAIL SOMEWHAT PREMATURELY.

AND EVEN WHEN THE HAMBY PLANT STARTED, THERE WAS SOME WORK DONE ON EP SIDE TO HELP FACILITATE THE EQUIPMENT AND THE KIND OF POWER THAT WE NEEDED.

THEY INSTALLED SOME INFRASTRUCTURE, BUT I THINK THERE WAS STILL SOME WONDERING ABOUT, YOU KNOW, WE'RE HAVING THESE POWER LOSSES. WAS THAT WHAT WE NEEDED? DID THEY DO THE THINGS THEY NEEDED TO DO? AND THAT WAS THAT WAS PART OF THIS, THIS STUDY.

SO NEXT GRADE DOES A MONITORING TRIAL FROM THE FIFTH TO THE 21ST.

AND THE BIG KIND OF CONCLUSION THAT THAT SURPRISED SOME OF OUR STAFF IS INCOMING UTILITY POWER LOOKS GOOD.

SO WE WERE ABLE TO CONFIRM THAT THE CAUSE OF THESE ISSUES DOES NOT SEEM TO BE THE POWER THAT'S COMING IN.

WHAT THEY DID FIND IS SOME HARMONIC ISSUES. NOW, SAY, OF ALL THE TECHNICAL REPORTS I'VE EVER REVIEWED, THE ELECTRICAL ENGINEERS REPORT ON THIS POWER IS ABOUT THE MOST JARGON NERDY DOCUMENT I'VE EVER READ.

AND IT'S HARD TO TRANSLATE. SO IN A ROUGH WAY, THE VFDS ON THESE BLOWERS THEMSELVES, THE WAY THEY PULL THAT POWER MAKES THAT POWER ROUGH, AND IT CREATES HARMONICS BACK IN THE SYSTEM. THOSE HARMONICS BASICALLY INCREASE HEAT AND STRESS ON ALL THE COMPONENTS THAT ARE ON THAT.

SO IT'S LIKELY THAT EVEN THESE POWER BLIPS IS PART OF OUR COMPONENTS, DEALING WITH THESE INTERNAL HARMONICS THAT WE REALLY NEVER KNEW ABOUT.

YOU KNOW, THESE VFDS AND BLOWERS HAVE GONE NOW 11 YEARS, AND THAT IS NOT BAD.

BUT WE WOULD EXPECT MECHANICAL EQUIPMENT LIKE THAT TO HAVE A LIFE CYCLE, MAYBE 15 OR 20.

THEY ARE HEAVILY USED. THEY RUN CONSTANTLY. IT'S A HIGH HEAT ENVIRONMENT.

IT'S A LOT OF POWER. SO I WOULD SAY THAT THESE FAILED SOONER THAN WHAT WE WOULD HAVE EXPECTED FOR THE TYPE OF EQUIPMENT.

AND IT APPEARS TO BE SOMETHING RELATED TO THIS HARMONIC EFFECT, WHICH IS GOOD BECAUSE IN THE NEW DESIGN WE'VE ALREADY ACCOUNTED FOR, YOU CAN PUT DAMPENERS THAT KEEP THOSE THAT HARMONIC FEEDBACK FROM GETTING BACK INTO THE REST OF YOUR SYSTEM.

AND SO THAT'S A PART OF THE THE DESIGN THAT THAT WE'RE GOING TO BE BIDDING SOON.

SO IT SEEMS LIKE THOSE FAILURES ARE MOST CONSISTENT WITH KIND OF AN INTERNAL STRESS.

SO A FEW KEY POINTS HERE. OUR OPERATIONS FOLKS, YOU KNOW, DID GOOD TO DO THE RIGHT THINGS AT THE RIGHT TIME TO KEEP US GOING.

NO VIOLATIONS, NO REDUCTION IN SERVICE. WE ARE KIND OF IN A STILL ON THE EDGE HERE.

WE'VE GOT THESE THREE BLOWERS WE NEED TO LOOK AT PUTTING IN THE PROPERLY SIZED RENTAL UNITS UNTIL WE'RE ABLE TO DO OUR FINAL CONSTRUCTION PROJECT.

WE ARE GETTING BY. BUT IF YOU GET HEAVY FLOWS THAT AREN'T JUST DILUTED RAINWATER FLOW OR SOME OTHER EVENT COMES ALONG, IT KIND OF PUTS US IN A POSITION TO HAVE TO FIGURE OUT THE BEST WAY TO RESPOND TO AVOID ANY COMPLIANCE ISSUES.

AND THEN THE DESIGN IS UNDERWAY. MIGHT EVEN BE READY TO HAVE BIDDING DOCUMENTS IN FEBRUARY, BUT WE'RE KIND OF COUNTING ON MARCH BEING WHEN WE CAN GET THAT GOING.

SO THE THE LET ME START WITH THE LAST BULLET HERE, THE 608,000 NUMBER.

WHAT THAT INCLUDES IS NOT JUST THE MOVING FORWARD.

THAT'S EVERYTHING. RENAL BLOWERS FROM JUNE UP TO NOW THAT ALSO BUYS US I BELIEVE IT'S SIX MONTHS OF FUTURE BLOWER RENTAL. AND THAT WAS DONE IN CONSULTATION WITH OUR ENGINEER WHO SAID, I CAN HAVE THIS BID, WE CAN GET THIS GOING. THE CONSTRUCTION ITSELF IS ACTUALLY NOT A LONG, LONG TIME.

IT'S GOING TO BE A RELATIVELY QUICK CONSTRUCTION. SO WE DON'T EVEN NECESSARILY ANTICIPATE USING ALL OF THAT RENTAL.

THIS IS KIND OF LIKE A NOT TO EXCEED. AND THAT WAS A PART OF BRINGING THE CONTRACT WHEN WE DID IS, YOU KNOW, WE THOUGHT VFDS AND I THOUGHT, WELL, I'LL FIGURE OUT WHAT WE NEED AND THEN WE CAN BRING YOU GUYS A CONTRACT. WELL, THEN WE FIGURED OUT THE BLOWERS AND I WAS LIKE, OKAY, WELL, WE'LL FIGURE OUT THE BLOWERS AND FIGURE OUT WHAT WE NEED. AND, YOU KNOW, THEN WE HAD THE POWER STUDY. SO 608 REPRESENTS A NOT TO EXCEED TO GET US THROUGH WHERE WE WILL THEN BID OUT.

IT'LL BE A PUBLIC BIDDING FOR THE REPLACEMENT OF BLOWERS AND VFDS.

AND WE'LL RUN THAT CONSTRUCTION AND BE ABLE TO CLOSE CLOSE THAT OUT.

AND WE'VE ALSO MADE AN ALLOWANCE HERE TO BE ABLE TO APG BLOWERS ARE THE PROPERLY SIZED RENTAL BLOWERS THAT DIATEC IS GOING TO CHANGE US OVER TO.

AND IT WILL GIVE THOSE BLOWERS AN OPPORTUNITY TO ACTUALLY BE A PART OF THAT BIDDING PROCESS, WHICH WOULD MEANS THAT SOME OF THESE RENTAL DOLLARS WE'RE PUTTING TOWARDS THEM MIGHT ACTUALLY BE PULLED OUT OF THE FUTURE CONSTRUCTION.

[01:45:01]

QUESTIONS OF MATTHEW. DID YOU DID YOU LOOK AT CONSTANT SPEED DRIVES IN CONJUNCTION WITH THE VFD TO KEEP THE VFD HARMONICS DOWN? NO, NO. ONCE WE ONCE WE SAW THE KIND OF DAMPENER ISSUE THAT THAT SEEMED TO BE A PRETTY SIMPLE WAY TO DEAL WITH THAT.

AND THEN THE OTHER THING IS, WE DO RELY A LOT ON THE VFDS IN TERMS OF KIND OF FINE TUNING OUR AMMONIA TREATMENT.

AND SO THAT IT KIND OF KEEPS IT AS A SIMPLER SYSTEM FOR THE OPERATORS TO, TO MESS WITH.

BUT YOU MENTIONED THAT THE ONES WE HAVE HAVE AN UNUSUAL HERTZ RANGE THAT MADE IT HARD FOR US TO GET REPLACEMENTS AND TO FIND PARTS.

SO THESE NEW ONES THAT WE'RE LOOKING AT, ARE THEY GOING TO BE MORE INDUSTRY STANDARD OR WHATEVER THE TERM WOULD BE? YES. THE DESIGN THAT WAS GOING TO BE BID OUT IS DONE IN A WAY THAT THE EQUIPMENT AND SPECS WILL BE MORE STANDARD, BE BE A LITTLE MORE UNIVERSAL IN TERMS OF OUR ABILITY TO PIVOT, FIND REPLACEMENT PARTS, HAVE ELECTRICIANS COME WORK ON EVEN SOME OF THE TECHNICIANS WE CAME TO KIND OF TROUBLESHOOT OR SORT OF TAKING THEM A WHILE TO FIGURE OUT WHAT'S GOING ON AND UNDERSTAND IT.

SO THERE DOESN'T APPEAR TO BE A BIG ADVANTAGE AT THIS STAGE TO GO BACK TO THAT.

SO WE'LL TAKE A MORE STANDARDIZED APPROACH THIS TIME.

GOOD. THANK YOU. HOW LONG HAVE THE POWER ISSUES EXISTED? WELL, JUST AT A HIGH LEVEL. THE POWER ISSUES GO BACK TO EVEN BEFORE THE HANBY PLANT.

WHAT I AM USED TO THE OLD TIMERS SAYING IS ALL THE DIRTY POWER THAT WE'RE GETTING.

AND SO TO BE FRANK, I KIND OF ADOPTED THAT FROM THE LONG TIMERS OF THAT'S KIND OF THE WAY IT IS OUT THERE AS A, AS A, MAYBE A UTILITY SIDE ISSUE. THIS WAS THE FIRST TIME WHERE WE REALLY HAD SOMETHING TO REALLY POINT TO THE FACT THAT THAT'S NOT THE CASE.

WE'VE HAD A FEW CONVERSATIONS WITH AEP OVER THOSE YEARS, BUT THEY'VE THEY'VE BEEN OUT THERE SINCE THE BEGINNING OF THE PLANT.

LIKE I SAID, WHEN WHEN THEY DID THE THE HANBY PLANT IN 2015, THAT ACTUALLY TRIGGERED AEP TO DO SOME IMPROVEMENTS ON THEIR SIDE TO.

AND I'M NOT TOTALLY FAMILIAR WITH WHAT THOSE WERE, BUT THEY DID WORK ON THEIR SIDE TO ADDRESS POWER ISSUES.

AND THEN AT THAT POINT THEY SAID, WE THINK WE'VE GOT PROPERLY SPECKED POWER COMING TO THE PLANT.

AND THEN I THINK I THINK REALLY IT'S ONE OF THOSE THAT OPERATIONS STAFF LEARN TO DEAL WITH THESE BLIPS THAT WOULD DROP.

THIS IS OUR PROTOCOL. THIS IS HOW WE GET THINGS TURNED BACK ON.

AND THEY'VE KIND OF HUNG AROUND ALL THROUGH THAT TIME. SO IT'S BEEN GOING ON FOR 11 YEARS, BASICALLY. YES, SIR. I GUESS MY CONCERN THERE IS WE ACCEPTED SOMETHING.

AND I'M NOT BLAMING STAFF. I'M JUST TALKING ABOUT PHILOSOPHICALLY. AEP IS TELLING US THE POWER IS CLEAN, BUT THERE'S PROBLEMS AT THE PLANT. AND WE'VE WAITED 11 YEARS UNTIL WE HAVE EQUIPMENT FAILURES TO TRY AND FIGURE OUT WHY THERE'S POWER ISSUES AT THE WATER TREATMENT PLANT. THAT'S CONCERNING TO ME. THE TEST THEY RAN.

AND LET ME ASK A FOLLOW UP QUESTION ARE THE FAILURES PECULIAR AT ANY TIME OF THE YEAR? NO. YOU'RE DESCRIBING A JUNE JULY ISSUE, BUT WE RAN A TEST IN NOVEMBER THAT SAID THERE'S CLEAN POWER.

WE'RE. SO WE'RE RUNNING A TEST IN NEARLY THE WINTER.

WHEN WE'VE GOT DATES IN THE SUMMER THAT ARE RIGHT.

TO WHAT EXTENT THOSE COULD AFFECT. I DON'T HAVE ANY REASON TO THINK THAT THE POWER.

THESE I CALL THEM BLIPS THAT WE HAVE ANY TIME OF YEAR.

SO THE IDEA THAT WE HAVE THESE THINGS OCCUR ON A REGULAR BASIS PERIODICALLY DOESN'T SEEM TO BE SEASONAL OR TIED TO SOME OTHER PATTERN.

YES, SIR. OKAY. DO YOU DO YOU ANTICIPATE POTENTIALLY? I'M JUST CURIOUS. THE VENDOR SUPPORT OR PRICE AVAILABILITY IN TERMS OF PARTS OR PARTS AVAILABILITY RATHER.

BECAUSE I KNOW THE FIRST TIME AROUND, YOU SAID YOU REPLACED THEM WITH SOME THAT WEREN'T OPERATING AT THE CAPACITY THEY SHOULD. DO YOU ANTICIPATE WITH THE POTENTIAL OF A PURCHASE THAT WOULD BE A DIFFERENT NEED IF SOMETHING WERE TO ARISE? WELL THERE'S A FEW KIND OF THINGS IN WHAT YOUR, IN YOUR, YOUR QUESTION THERE.

ONE IS THAT BIG ELECTRICAL COMPONENTS WILL WE'LL SAY LIKE SO GENERATORS IS A GOOD AREA THAT WE'RE USED TO THINKING ABOUT OVER THE LAST REALLY SINCE COVID LEAD TIMES ON THAT STUFF HAS GOTTEN PRETTY WILD.

AND SO BLOWERS VFDS ARE KIND OF IN THAT SAME BALLPARK PART OF THE WAY WE'RE DESIGNING IT FOR THIS KIND OF MORE UNIVERSAL STANDARD APPROACH IS TO HOPE AND HOPEFULLY OPEN THAT UP SOME. AND IN FACT, THESE APG BLOWERS.

THE OTHER REASON IT'S GOOD TO HAVE THIS RENT TO OWN ARRANGEMENT IS BECAUSE THOSE ARE GOOD LONG TERM FIT, THAT WE'RE ON THE SHELF AND WE HAVE THEM. SO IT HELPS TO WORK AROUND POTENTIAL.

HOW LONG DOES IT TAKE TO GET IT. NOW WE'RE WAITING TO DO CONSTRUCTION.

AND THAT ALSO AFFECTS THE ONGOING MAINTENANCE.

[01:50:01]

AND THEY CAN KIND OF TROUBLESHOOT, FIGURE OUT WHAT'S WRONG, BUT THEIR ABILITY TO ORDER PARTS IN THIS CASE, I THINK THE MAIN COMPANY IS ACTUALLY OUT OF CHINA.

AND TO GET THOSE PARTS HERE AND FIGURE, YOU KNOW, THAT WAS A WHOLE NOTHER THING.

SO THAT'S ANOTHER ASPECT OF I THINK WHAT YOU'RE TALKING ABOUT THAT WE'RE LOOKING TO ACCOMMODATE IN THIS NEXT DESIGN.

GOTCHA. YES. THANK YOU. THAT'S HELPFUL. MATTHEW, I KNOW THIS IS A THIS IS EXEMPT FROM COMPETITIVE BIDDING, BUT THE 608,000 CAN YOU KIND OF GIVE US A LITTLE INSIGHT INTO IS THIS A THIS IS THE ONLY COMPANY THAT MAKES IT, AND WE TAKE THEIR PRICE OR WE DON'T GET ANYTHING.

IS THIS SOMETHING WHERE STAFF IS NEGOTIATING AND AND HOW COMFORTABLE DO YOU FEEL WITH THIS? THIS IS THE BEST PRICE WE COULD GET. WELL, I FEEL COMFORTABLE ABOUT THIS PRICE BEING THE BEST.

TO BE HONEST, WHEN WE PUT IT ALL TOGETHER AND I SAW THAT PRICE TAG, I THOUGHT, WE NEED TO HAVE A BIGGER CONVERSATION. BECAUSE EVEN FOR ME, I WOULD HAVE HOPED TO HAVE KEPT THAT COST LOWER. THERE'S A FEW AREAS OF THE CONTRACT.

SO THE FIRST IS DIATEC THE GENERAL CONTRACTOR THEMSELVES, WHICH DOESN'T MAKE UP A VERY BIG PORTION OF THIS.

AND THEY'VE BEEN GOOD. PART OF PART OF THEIR IS THEY'RE SOMEWHAT LOCAL.

AND SO THEY'RE READY ON THE SPOT. SO THEY'RE KIND OF A GO TO FOR THIS GC TYPE WORK AND EMERGENCY TYPE RESPONSE.

THE OTHER LIMITING FACTOR ON COST HERE WAS REALLY IN THE FIRST ROUND OF RENTAL BLOWERS WHO ACTUALLY HAD ONE, THAT THEY COULD JUST PUT IT ON THE TRUCK AND DRIVE IT HERE AND WE'LL, WE'LL PLUG IN WELL ENOUGH TO OUR FACILITY THAT WE CAN MAKE IT WORK.

LONE STAR, WHO IS ACTUALLY THE VENDOR WE WERE USING, HAPPENED TO BE THE ONLY ONE.

THAT'S WHERE EIGHT CAME IN IS REALLY? THEY'RE THE ENGINEERS, THE CONSULTANTS, THE ONE WITH ALL THE CONTACTS.

THEY'RE SCANNING THE MARKET. THEY'RE CALLING PEOPLE, CALLING THE VENDORS. WHAT DO YOU HAVE? WHAT SIZE IS IT? AND SO THE LONE STAR BLOWERS WERE THE ONLY ONES THAT WE COULD FIND. SO IN TERMS OF, YOU KNOW, THE ABILITY TO GET THE RATE NOW, THEY WOULDN'T HAVE NECESSARILY KNOWN THAT AT THE TIME WHERE WE SAID, HEY, CAN YOU GIVE US A QUOTE, WE'RE GOING TO NEED TO GET THESE. THAT'S THE OTHER THING WITH THE APG BLOWERS IS COINCIDENTALLY, LATER IN TIME, A VENDOR ALERTS US, HEY, WE HAVE THESE AVAILABLE AND THEY'LL WORK.

AND THEY ADDRESS OUR SIZE CONCERNS. THEY ALSO HAPPEN TO BE A SLIGHTLY CHEAPER RENTAL.

SO WE MADE A DECISION TO GO AHEAD AND SWITCH THOSE OUT UNDER THIS EMERGENCY PURVIEW FOR THE COST SAVINGS, SETTING UP THE RENT TO OWN TO POSSIBLY USE IN THE FUTURE.

AND SO I THINK THOSE ARE THOSE ARE THAT'S THE BIGGEST PART OF THAT COST.

THE ONLY THE LAST PIECE IS WHAT I SAID IS HOW WE HAVE TO PAD SOME FUTURE.

I DIDN'T WANT TO BRING THIS TO YOU ALL. AND THEN, YOU KNOW, WE HAVE TO COME BACK FOR A COUPLE MORE MONTHS BECAUSE WE'RE NOT QUITE DESIGNED OR CONSTRUCTED. SO I REALLY FEEL LIKE WE'RE NOT GOING TO USE THAT FULL AMOUNT.

I DON'T KNOW THAT FOR SURE. THAT'S MY I SHOULD SAY, I HOPE THAT WE'RE NOT GOING TO, BUT I WANTED TO GIVE SUFFICIENT PAD THAT WE WEREN'T HAVING TO, YOU KNOW, BRING THIS BACK OVER AND OVER. YOU GUYS WOULD UNDERSTAND THAT WE'RE HAVING TO KIND OF USE CRYSTAL BALL TO SAY WHEN WE THINK WE CAN GET THE NEW NEW BLOWERS PUT IN AND GET OUT OF THE RENTAL STUFF. WELL, JUST IT WAS IT'S IMPORTANT THAT THE PUBLIC KNOW THAT THE STAFF IS DOING THIS KIND OF WORK BEHIND THE SCENES.

WHEN I THINK PUBLIC SEES A BIG NUMBER AND A NO COMPETITIVE BIDDING, THEY GO, OH, WELL, SOMEONE'S GETTING A GREAT DEAL, AND IT'S NOT THE CITY. BUT BEHIND THE SCENES YOU GUYS ARE WORKING, YOU'RE SOURCING. AND SOMETIMES, YEAH, WE DO GET A BIG PRICE TAG BECAUSE IT'S THE ONLY AVAILABLE UNIT. BUT YOU GUYS ARE GOING THROUGH AND TRYING TO GET THE BEST, BEST PRICE POSSIBLE.

SO I JUST I THINK THAT'S IMPORTANT FOR THE FOR THE PUBLIC TO KNOW.

SO THANK YOU. YEAH. FAIR ENOUGH. IF WE HAD IF THERE HAD BEEN A SITUATION WHERE MULTIPLE VENDORS COULD HAVE PROVIDED THOSE WE WOULD DEFAULT TO, CAN IT GET HERE ON TIME AND WHO'S GOT THE LOWEST COST TO DO THAT.

AND SO YEAH, FURTHER QUESTIONS. COMMENT. THANK YOU MATTHEW.

AT THIS TIME I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST ITEM 28? PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD.

IS THAT THE MAYOR OF POWER, LUKE ROBERTSON. HE'S MAD ABOUT THE DIRTY POWER.

THAT'S HOW I KNEW. THAT'S EXACTLY WHAT HE WAS LOOKING.

GIVE HIM THE SIDE EYE. I SAW IT. YEAH. NO, I JUST WANTED TO SAY TO.

TO LYNN'S. POINT. IF THERE'S ANY CONCERN THAT YOU GUYS HAVE.

I DON'T LIKE HAVING THE RUMORS THAT IT'S OUR FAULT.

WE'RE HAPPY TO SET UP A VOLTAGE MONITOR. WE HAVE AN ELECTRICAL ENGINEER.

LOOK AT THE DATA THAT'S RECORDED OVER A SEVEN DAY PERIOD.

WE CAN REPORT BACK, AND THEN WE'RE HAPPY TO SHARE THE DETAILS.

SO JUST WANTED TO PUT THAT OUT THERE, NOT SPEAK FOR OR AGAINST IT, BUT JUST LET YOU KNOW WE ARE HERE.

AND WE DO WANT TO PROVIDE A PREMIUM PRODUCT FOR YOU.

THANK YOU. THANKS, LUKE. WOULD ANYONE ELSE LIKE TO SPEAK ON ITEM 28? SEEING NO ONE, I'LL CLOSE THE PUBLIC HEARING.

[01:55:02]

I HAVE A MOTION BY COUNCILMAN REAGAN. SECOND.

SECOND. COUNCILMAN CRAVER. DISCUSSION. WE'RE READY TO VOTE.

ALL YESES. MOTION CARRIES. MOTION CARRIES. I'LL ASK MATTHEW DANE AGAIN TO PRESENT THIS ITEM ON THE SHORTER VERSION.

[29. Resolution: Receive a Report, Hold a Discussion and Take Action on Approving the Emergency Contract with United Rentals, Inc. for Sewer Bypass Pumping Services Related to an Emergency Sewer Overflow (Matthew Dane) ]

SO THIS IS IN REFERENCE TO IN NOVEMBER. YOU MIGHT HAVE SEEN IT CAME UP IN THE MEDIA THAT WE HAD AN OVERFLOW WHERE SOME OF THIS OVERFLOW MADE IT INTO THE CREEK. AND SO WE'LL TALK THROUGH SOME OF THE PARAMETERS.

THIS IS A SIMILAR DEAL. THIS IS AN EMERGENCY CONTRACT APPROVAL. AND IT'S A IT'S A BIGGER DOLLAR FIGURE THAT WE TALK THROUGH SOME OF THE, THE REASONS WHY IT LANDED THE WAY IT DID AND GIVE YOU A CHANCE TO ASK QUESTIONS.

SO HERE'S THE LAYOUT. HERE'S A SITE. THIS IS JUST NORTH OF STEPHENSON PARK. THERE'S A FEW UNIQUE ATTRIBUTES THAT MADE THIS A CHALLENGE.

SO WE'VE GOT A 36 INCH LINE IN THE RED THAT COMES DOWN TO THE YELLOW MANHOLE, AND THAT'S WHERE IT WAS OVERFLOWING.

IT GOES UP AND YOU SEE THERE'S A BEND ON THE RED LINE.

THAT'S SOMETHING WE NEVER HAVE TO DEAL WITH ON SEWER MAINS. SEWER MAINS. YOU'RE NOT SUPPOSED TO HAVE A BEND. YOU PUT A MANHOLE ANYTIME THERE'S A FITTING OR SOME CHANGE, AND THERE'S PRACTICAL REASONS FOR THAT. AND THIS BECAME ONE OF THE REASONS WHY THAT'S A CHALLENGE.

AND THEN YOU OBVIOUSLY, YOU SEE THERE'S A CREEK CROSSING WHERE THIS LINE GOES UNDER CEDAR CREEK, WHICH MEANS THAT IT'S A DEEP LINE 16 TO 20FT THROUGH THIS SECTION FOR A SENSE OF SCALE.

YOU KNOW, COMING FROM THE YELLOW MANHOLE, THAT'S A 600 FOOT RUN OF PIPE AND THEN A COUPLE HUNDRED FEET TO CROSS THE CREEK TO THE OTHER, TO THE OTHER MANHOLE. WHAT DO WE NORMALLY DO? THIS IS SOMETHING THIS IS KIND OF A CHANCE TO SAY SEWER MANHOLES OVERFLOW, OUR STAFF RESPOND ON A REGULAR BASIS.

SO WE HAVE A STOP CREW. AND WHAT ARE THEY DOING? THEY SHOW UP NOT UNLIKE A, YOU KNOW, A STOPPAGE IN YOUR OWN HOME.

YOU'RE USING SOME PHYSICAL FORCE TO TRY TO CLEAR THAT STOPPAGE.

SO WE HAVE A HYDROGEN TRUCK. WE TRY TO PUSH THAT BLOCKAGE THROUGH MOST OF THE TIME THAT WORKS ON A SMALL AND MEDIUM SIZED LINES IF YOU'RE HAVING TROUBLE AND THAT'S NOT WORKING WELL, USUALLY WHAT YOU CAN DO IS PUT OUR CAMERA UNIT, WE HAVE A CRAWLER THAT WILL COME IN FROM THE DOWNSTREAM SIDE, AND YOU JUST CRAWL UP AND YOU LOOK AND WHAT IS IT, WHAT'S STOPPING IT? AND THE CRAWLER WILL TELL YOU WHERE THAT STOPPAGE IS IN THE LINE BETWEEN MANHOLES.

WELL, ONCE YOU KNOW THOSE TWO THINGS, THEN YOU CAN JUST EXCAVATE THAT LINE AND WE CAN MAKE ARRANGEMENTS TO DIG IT OUT, CLEAR IT, MAKE A REPAIR AND MOVE ON. SO THAT'S THE STANDARD PROCESS THAT WE WOULD NORMALLY USE.

AND SO THIS HAS GOT SOME SIMILAR PIECES. WE'LL WALK THROUGH THE TIMELINE A LITTLE MORE BRISKLY.

SO NOVEMBER 24TH WE GET CALLED OUT KIND OF THE END OF THE DAY.

AND WE START WORKING AND WE RUN THROUGH THAT PROCESS I JUST LAID OUT FOR YOU AND IT'S NOT WORKING.

AND WE TRIED A CAMERA, SO WE TRIED TO JET IT.

AND THE JET. JET GUYS, THEY CAN'T DO ANYTHING.

IN FACT, THEY REALLY CAN'T MAKE IT VERY FAR IN THE LINE. THEN WE CAMERA.

SO WE COME IN FROM THE DOWNSTREAM SIDE, WHERE THERE'S ENOUGH SEDIMENT IN THE BOTTOM OF THE LINE, WHICH ORIGINALLY MADE US THINK MAYBE THERE'S A LINE COLLAPSE.

AND DIRT HAD KIND OF COME IN. THE CRAWLER GETS STUCK AND SO IT CAN SEE UP TO THE BEND AND IT CAN'T SEE AROUND THE BEND.

SO WE HAVE NO ABILITY ON THAT 600 FOOT STRETCH OF LINE TO SEE WHERE IS IT, WHAT IS IT, WHAT'S GOING ON? HOW MUCH IS THERE. WE JUST WE HAVE NO IDEA. SO AT THAT POINT WHEN WE'VE COME THROUGH THE STANDARD PROCESS, WE HAVE THIS OVERFLOW. THAT'S AN EMERGENCY SITUATION WE IMMEDIATELY START CALLING VENDORS FOR.

WE'RE GOING TO HAVE TO BYPASS PUMP. WE HAVE TO GET THIS, THE WASTE WATER OFF OF THIS LINE IN ORDER FOR US TO EITHER GET IN, DIG, DO WHAT WE NEED TO DO. THIS IS I DO WANT TO THROW KIND OF A SHOUT OUT TO OUR CREWS HERE IN THAT PICTURE.

THAT'S TWO OF OUR OUR MANAGER AND A SUPERVISOR WHO YOU KNOW, WE GOT TO THAT POINT AND NOTHING WAS WORKING AND NOTHING THAT WE HAD COULD DO ANYTHING ABOUT IT. AND WE REALLY COULD HAVE JUST GONE HOME AND WAITED FOR BYPASS PUMPING.

BUT THESE GUYS WERE UNWILLING TO DO THAT. AND SO THEY WORKED THROUGH THE WHOLE NIGHT AND JUST KEPT JETTING.

THEY TRIED TO WORK MORE OF THE SEDIMENT OUT. SO OUR FOLKS WERE VERY TENACIOUS AND NOT WALKING AWAY FROM THIS AND TRYING TO FIGURE OUT WHAT THEY COULD DO TO MAKE PROGRESS. THE NEXT MORNING, WE SHOW UP AND WE STILL HAVEN'T RESOLVED THE ISSUE.

AND BYPASS PUMPING IS ON THE WAY. THERE'S NO LOCAL VENDORS THAT HAVE WHAT THEY NEED FOR SOMETHING THIS SIZE.

SO THAT WAS OUR FIRST STOP. AND THE CLOSEST WE COULD FIND WAS UNITED RENTALS.

THAT WAS OUT OF DFW. SO OUR GENTLEMEN OUT OF DFW SAID, I'LL START MOBILIZING.

WE'LL GET THINGS GOING. THE GUYS WERE SAYING THAT THEY WERE HITTING SOMETHING PRETTY EARLY NEXT TO THE MANHOLE,

[02:00:01]

AND THEN MAYBE WE CAN KIND OF WORK. SO AT THIS POINT, WE'RE GETTING INTO CREATIVE SOLUTIONS THAT NEXT MORNING TO TRY TO SEE AND REMEMBER YOU'VE GOT TWO THINGS GOING ON. YOU'VE GOT STOP THE OVERFLOW AND THEN YOU HAVE ACTUALLY FIXED THE PROBLEM.

AND WE'RE TRYING TO DO BOTH OF THOSE THINGS THE BEST THAT WE CAN.

SO YOU CAN SEE THOSE PICTURES. WE DIG DOWN, WE OPEN, WE PUNCH IT.

AND THEN THAT MIDDLE PICTURE IS WHERE YOU PUNCH IT AND YOU SEE WATER BUBBLING UP, WHICH MEANS WE ARE UPSTREAM OF THE BLOCKAGE, NOT DOWNSTREAM LIKE WE WANTED TO BE. AND OF COURSE, WE COULD HAVE JUST KEPT DOING THIS FOR 600FT ALL ALONG THE CREEK.

BUT DECIDED THAT WAS NOT GOING TO BE THAT WAS GOING TO BE WORSE THAN WHAT WE HAD.

ALSO, ONE NOTE HERE IS WE DO HAVE A SIX INCH PUMP.

WE HAD SOME IN-HOUSE EQUIPMENT THAT WE'RE ABLE TO SET UP TO REDUCE THE OVERFLOW AND PUMP THAT TO ANOTHER MANHOLE.

BUT SIX INCH PUMPS NOT BIG ENOUGH TO HANDLE THE 36 INCH GRAVITY FLOW.

SO VENDORS WERE A LITTLE DELAYED. HE THOUGHT HE HAD EVERYTHING HE NEEDED IN DFW. I THINK THE FURTHEST PIECE OF EQUIPMENT CAME FROM HOUSTON. SO REALLY TO SET UP THIS BYPASS, WE ROUTED EQUIPMENT FROM ALL OVER THE STATE. THEY GET IT BUILT, THEY HAVE A LEAK, THEY KIND OF REBUILD IT.

AND THEN THE BIG THING IS, ONCE YOU GET THE BYPASS IN, THE KEY THING FOR US IS IF YOU PUT A PLUG IN THE LINE, THAT'S WHAT GETS ALL THE WATER OFF OF YOUR PROBLEM AREA.

AND NOW WE CAN DIG, WE CAN GET IN THERE, WE CAN DO EVERYTHING WE NEED TO DO, BUT YOU'VE GOT TO PLUG THE DOWNSTREAM SIDE OF THAT OVERFLOW MANHOLE.

AND WE'LL KIND OF TALK ABOUT WHY THAT WAS A CHALLENGE.

BUT SO HERE'S JUST TO ORIENT OURSELVES. THAT BLACK LINE IS THE BYPASS THAT WAS THEN SET UP IN THE FIRST PASS.

UNITED GETS OUT THERE. THEY PUT IT IN THE OVERFLOW MANHOLE.

THEY PUMP IT UP. THIS THIS LINE ON ALMOND STREET.

WE KIND OF GOT LUCKY TO HAVE THAT AVAILABLE WHEN WE DID.

THE UPSTREAM FROM THE BLUE MANHOLE WAS WAS ABANDONED PREVIOUSLY AND THERE WAS ONLY A FEW CONNECTIONS.

BUT THAT'S ACTUALLY WHERE ALL THIS FLOW USED TO GO.

AND IT APPEARS TO US THAT MAYBE IN THE 80S, BASED ON THE TYPE OF PIPE THERE, THEY BUILT THIS NEW CREEK CROSSING TO OFFLOAD SOME OF THAT SEWER.

SO WE WERE ABLE TO PUMP BACK TO THAT. AND THAT GOT US BY TO BUY US SOME TIME.

AND IT'S JUST WORTH SEEING. I'VE GOT THIS LITTLE KIND OF CARTOON GRAPHIC TO HELP YOU SEE, YOU KNOW, WE PUNCHED A HOLE AND WE DUG ALL AROUND IT, AND THAT CREATED ITS OWN SET OF PROBLEMS. WHAT WE ENDED UP FINDING IS THAT THERE WAS BLOCKAGE ON BOTH SIDES OF THAT PIPE AND THAT, YOU KNOW, THE THE PILE ON THE LEFT IS WHERE WE NEED TO PLUG.

THAT'S WHERE YOU NEED TO BE ABLE TO PUMP OUT THE MANHOLE, PUT A PLUG INTO THERE.

BUT WE CAN'T GET THE THAT SEDIMENT OUT. AND OF COURSE NOW WE HAVE FLOW ON BOTH SIDES.

AND SO WE CAN PUMP IT DOWN. BUT YOU CAN'T HAVE STAFF DOWN IN EITHER SIDE OF THAT WHILE YOU'VE GOT THIS BIG PUMP PULLING THE 36 INCH FLOW.

SO AGAIN, WE'RE KIND OF GOING ITERATING THROUGH CREATIVE SOLUTIONS FOR HOW DO WE KIND OF GET IT PUMPED DOWN ON ONE SIDE.

HERE'S ANOTHER ONE OF OUR STAFF WHO'S HAVING TO WORK A JETTER TO TRY TO CLEAR JUST ENOUGH OF THAT BLOCKAGE SO WE CAN PLUG THE LINE.

THE PICTURE ON THE LEFT IS ONE OF OUR PUMPING ARRANGEMENTS WHERE WE'RE GOING TO KIND OF GET ONE SIDE DOWN AND NOT THE OTHER.

SO AT THIS POINT IS REALLY WHERE I KIND OF STEPPED BACK AND SAID, WE'VE BEEN TRYING TO DO BOTH TRIAGE THE PROBLEM AND MAKE THE REPAIR, BUT WE JUST DON'T HAVE AN OPPORTUNITY TO MAKE THE REPAIR.

NOW, WITH THE WAY IT'S SET UP. BUT WE CAN TRIAGE IT.

AND SO THIS WAS WHERE WE SET IT UP TO COLLECT ALL THE FLOW, SEND IT ON THE BYPASS, AND NOW THERE'S NO MORE OVERFLOWING.

THERE'S JUST STILL A BROKEN PIPE, AND THE BYPASS IS RUNNING TO MOVE THAT FLOW UP TO THAT OTHER MANHOLE.

SO THAT WAS 26TH THAT NIGHT. WHICH 27TH WAS THANKSGIVING.

SO FOR ALL HIS CREWS HAD BEEN WORKING ALL THE HOURS WE'VE GOT THE DISCHARGE STOPPED, ABLE TO SEND THEM HOME FOR THANKSGIVING THE 28TH.

THAT FRIDAY THEY COME BACK AND ONE OF THE OPTIONS IS TO BUILD A NEW MANHOLE FURTHER UPSTREAM WHERE WE CAN PLUG IT.

THERE IS NO SEDIMENT. WE'LL JUST SET A NEW MANHOLE AND WE CAN BYPASS STRAIGHT OVER.

AND SO YOU CAN KIND OF SEE THIS. SO WE REALLY HAD A SECOND BYPASS SET UP WHERE THE GREEN MANHOLE, WE PUT A NEW ONE THERE. AND NOW YOU'RE BYPASSING TO THIS OTHER LINE.

WELL AROUND THE SAME TIME THAT THIS WAS BEING KIND OF STAGED AND, AND LAID OUT, THE PURPLE LINE BEGAN TO BACK UP.

SO WHAT HAD SAVED US ALL THIS TIME AND BOUGHT US TIME IS THAT LINE.

WELL, NOW IT'S STARTING TO NOT BE ABLE TO HANDLE ALL OF THIS FLOW.

IT'S LIKE AN EPISODE OF THE TWILIGHT ZONE. IT IS.

WELL, IT FELT LIKE IT AT THE TIME. SO WE GET THAT JUST IN TIME TO FIGURE OUT, OKAY, NOW WE DON'T HAVE ACCESS TO THE PURPLE LINE.

MAYBE WE DO. BUT THE PROBLEM IS WE DON'T KNOW HOW LONG IT'S GOING TO TAKE TO MAKE THE REPAIR. AND I CAN'T COUNT ON THAT LINE HOLDING OUT FOR THAT TIME.

[02:05:04]

THIS WAS OUR BIGGEST ONE. SO NOW WE'RE TAKING OUR NEW MANHOLE AND THE GREEN ONE ON THE BOTTOM LEFT CORNER THERE.

WE'RE RUNNING BACK DOWN ACROSS THE BRIDGE ACROSS THE CEDAR CREEK TRAILWAY, AND THEN BACK UP TO THE DOWNSTREAM SIDE OF THE CREEK.

AND THIS IS REALLY KIND OF THE FINAL SETUP. THIS WAS THE ONE THAT LET US GET THE WATER TOTALLY OFF.

WE HAVE IT PLUGGED WHERE WE NEEDED IT. AND KEEP IN MIND TOO, THAT THE WHOLE TIME THIS IS RUNNING THE UNITED RENTAL CREW THEY HAVE TO BE ON THE PUMPS 24 OVER SEVEN AND ON THE RECEIVING MANHOLES, THEY'VE GOT A TWO MAN CREW 24 HOURS A DAY.

THROUGH ALL OF THESE DAYS. ONE GUY IS MAKING.

HE HE ADJUSTS THE PUMPS TO MAKE SURE THEY'RE GOOD.

AND THE ONE GUYS AT THE MANHOLES LIKE. YEAH, THAT'S IT'S DOING OKAY.

OR, YOU KNOW, SLOW IT DOWN. THEY DID THIS 24 OVER SEVEN THROUGH THIS WHOLE PERIOD.

AND SO THAT IS PART OF THE COST THAT SHOWS UP IN THIS.

JUST JUST SOME NOTES TO KIND OF CLOSE OUT THE SAGA OF THIS.

THE PICTURE ON THE FAR RIGHT IS WHAT WE SAW ONCE WE GOT WATER STARTING TO COME DOWN.

AND YOU CAN SEE THAT, THAT THAT SEDIMENT IS ALL THE WAY UP.

WE DID AT THAT BEND, YOU KNOW, THAT ENDED UP CREATING PROBLEMS FOR US THERE BY THE CREEK.

WE DID END UP ACTUALLY SETTING A NEW MANHOLE ON THAT AS WELL.

SO WE RESOLVED THAT AS BEING KIND OF NOT THE WAY IT SHOULD BE, BUT IT ALSO LET US GET ACCESS TO CLEAN AND JET AND DO WHAT WE NEEDED TO DO.

THAT MIDDLE SMALL PICTURE IS A MANHOLE AND MANHOLE LID.

SO IN THE END, WHAT LOOK LIKE. CAUSE THIS PROBLEM IS, IS I THINK SOME TIME AGO, THERE WAS ACTUALLY A SEDIMENT THAT GOT INTO THIS LINE THAT WAS PROBABLY NEVER CLEANED OUT ALL THE WAY, AND IN A 36, IT'S KIND OF HARD TO TELL IF YOU'VE REALLY GOT ALL THAT STUFF OUT, UNLESS YOU BYPASS PUMP TO SEE. WE HAD A RAIN EVENT START A COUPLE OF DAYS BEFORE THIS, AND SO I THINK IT WAS A COMBINATION OF THIS MANHOLE LID GETTING CAUGHT A CERTAIN WAY WITH SEDIMENT, AND NOW EVERYTHING AFTER IT JUST STARTS PILING UP.

AND THAT'S WHY WE WERE SEEING RAGS AND OTHER THINGS.

WE COULDN'T TELL WHAT THE ISSUE WAS, BUT THAT IS WHAT WE PULLED OUT OF THE LINE IS, YOU KNOW, BIG MANHOLE LID AND RING.

WE MADE THOSE REPAIRS. THERE WAS SOME EXTENDED TIME HERE ALSO, BECAUSE THAT SEDIMENT WAS SO BAD AND THERE WAS SO MUCH OF IT THAT OUR EQUIPMENT'S NOT REALLY SET UP FOR 36 INCH PIPE FULL OF ALL OF THAT.

SO IT'S TAKING A VERY LONG TIME TO MAKE PROGRESS.

WE'RE STILL BYPASS PUMPING, AND WE'RE PAYING FOR THAT BY THOSE 24 HOUR A DAY CREWS AND ALL THEIR EQUIPMENT.

SO WE BROUGHT IN A CONTRACTOR TO HELP GET THE CLEANING DONE QUICKER.

THEY WERE ABLE TO MOBILIZE. WE MADE THOSE REPAIRS.

AND SO YOU'VE YOU'VE GOT A CONTRACT BEFORE YOU FOR 342,000.

THAT INCLUDES THAT 1600 FEET OF HDPE, ALL THEIR VALVES OR FITTINGS, THEIR PUMPS, AND THEN THAT 24 OVER SEVEN FLOW MONITORING AND STAGING THROUGH NOVEMBER 20TH 4TH TO DECEMBER 19TH. I YIELD MY THREE MINUTES.

DO YOU THINK THIS WAS A ONE OFF, OR IS THIS SOMETHING THAT WE CAN KIND OF EXPECT THIS KIND OF SEDIMENT BUILT UP IN, IN OTHER PIPES? THE PREVIOUS SINKHOLE ISSUE IS A ONE OFF.

WE DON'T REALLY HAVE THAT. AND WHEN WE DO, WE'RE PRETTY GOOD ABOUT MAKING SURE WE COLLECT THAT DEBRIS BACK OUT OF IT.

THOSE UNIQUE FEATURES OF THE BEND AND SOME OF THESE OTHER THINGS, I CERTAINLY IN MY TIME WE HAVE NEVER HAD ONE THAT HAD ALL THOSE FEATURES COME AT THE RIGHT TIME. SO THERE'S A LOT ABOUT IT THAT IS A ONE OFF.

BUT WE WE ARE STILL GOING THROUGH AN AFTER ACTION PROCESS OF SAYING WHAT EQUIPMENT SHOULD WE HAVE? THIS IS THE SAME AS THE GENERATOR CONVERSATION WE HAD IN WINTER STORM.

DOES THIS RISE TO THE LEVEL OF IT'S WORTH HAVING SOMETHING ON HAND? WHAT SHOULD WE HAVE? WHAT DOESN'T MAKE SENSE? WHAT'S NOT COST EFFECTIVE? YOU PUT IT ON THE SHELF, YOU DON'T USE IT FOR TEN YEARS AND THEN IT DOESN'T WORK WHEN YOU NEED IT ANYWAY. SO WE'RE STILL WORKING THROUGH HOW ARE WE IN-HOUSE? HOW ARE WE STAFFED, TRAINED AND EQUIPPED TO DEAL WITH THESE ISSUES VERSUS THERE'S ONLY SO MUCH YOU CAN DO FOR THE ODDBALL SITUATIONS.

IF WE HAD HAD THE HEAVY EQUIPMENT NEEDED TO CLEAN THE 36 INCH LINE, WOULD WE STILL HAVE HAD TO HAVE DONE THAT BYPASS THAT WHOLE OPERATION WOULD HAVE NEEDED TO HAPPEN REGARDLESS. YEAH, YEAH, YEAH. YOU HAD YOU HAD TO GET THE FLOW OFF TO REALLY BE ABLE TO GET IT FIXED PROPERLY.

THANK YOU. I KNOW THAT PRESENTATION WAS A LITTLE LONG, BUT I REALLY ENJOYED IT AND IT WAS REALLY GOOD TO SEE.

YOU KNOW, THESE ARE A LOT OF THESE ARE ONE LINE ITEM ISSUES THAT WE'RE JUST VOTING ON. SEEING EVERYTHING THAT STAFF IS DOING BEHIND THE SCENES AND THE DECISION MAKING AND THE PROBLEM SOLVING WAS ACTUALLY VERY INTERESTING. WE DON'T NEED THAT ON EVERYONE, BUT I BUT I DO APPRECIATE THAT KIND OF THAT KIND OF STORY BEHIND IT.

SO THANK YOU. YES, SIR. THANK YOU FOR THE QUESTION.

I DID APPRECIATE THAT AS WELL. YEAH, I DID TOO.

YEAH, YEAH, THIS ONE WAS A UNIQUE ONE. THIS ONE IN TERMS OF SIZE AND SCOPE OF FAILURE IN YOUR TIME.

WELL, I MEAN, IN TERMS OF DIRECTOR OF HOW I VIEW THE INCIDENT ITSELF, I SEE IT AS KIND OF A BIG ONE IN TERMS OF ANYTIME YOU'RE HAVING AN OVERFLOW TO A CREEK,

[02:10:02]

YOU KNOW, IN THE PREVIOUS CASE, THE POWER CAME BACK ONTO THE PLANTS AND THEN YOU CAN DO SOMETHING.

SO THIS HAD THAT CHARACTER TO IT. YEAH. FOR THOSE OF YOU WHO GOT TO KNOW HIM, I DID ACTUALLY HAVE A CONVERSATION OR TWO WITH RODNEY TAYLOR WHEN THIS WAS GOING ON TO KIND OF PICK HIS BRAIN SOME. AND I DON'T KNOW THAT HE HAD ONE LIKE THIS EITHER.

SO IN TERMS OF, YOU KNOW, FREQUENCY AND UNIQUENESS OF THE EVENT, IT'S PRETTY, PRETTY UNIQUE.

YOU HAVE SOME SENSE OF HOW MANY MAN HOURS WE PUT INTO THIS AND HOW MANY PEOPLE WORKED ON IT FROM OUR CITY STAFF SIDE.

WELL, WE'RE PUTTING THAT TOGETHER RIGHT NOW. WE'RE ACTUALLY JUST GOING BACK TO LOOK AT IT. AND THE FIRST WEEK THERE WAS 24 OVER SEVEN PRESENCE.

THE FIRST COUPLE DAYS IT WAS A 5 OR 6 MAN CREW.

AND THEY IT WAS ALL OF THEM OUT THERE WORKING WHEN AFTER THOSE FIRST FEW DAYS WHEN WE ACTUALLY GOT THE, THE OVERFLOW STOPPED AND WE'RE JUST IN REPAIR MODE, WE WOULD HAVE DROPPED TO A COUPLE MEN THROUGH THE NIGHT TYPE OF A SITUATION.

BECAUSE WE KIND OF NEED TO BE THERE TO HELP MAKE SURE THE CONTRACTOR WAS MANAGING WELL.

SO I DON'T HAVE THAT OFF THE TOP OF MY HEAD, BUT IT'S IT'S SOMETHING WE'RE LOOKING AT AND CAN CERTAINLY GET TO Y'ALL IF NEEDED.

WELL, THE REASON I ASK IS AND I DON'T WANT TO SPEAK FOR EVERYBODY, BUT I'D LIKE TO SHAKE THEIR HAND.

YEAH, I'D LIKE TO BRING THEM IN HERE AND RECOGNIZE THEM AND SHAKE THEIR HAND.

THAT'S AN UNUSUAL EVENT. HOLIDAY SEASON. YOU KNOW, EVERYBODY KNOWS WHAT IT MEANS WHEN YOU SAY YOU'RE, YOU KNOW, WAIST DEEP IN WASTE WATER. RIGHT. I MEAN, WE'RE TALKING ABOUT SEWER WATER HERE.

AND I'D JUST LIKE TO TELL THEM. THANKS, I APPRECIATE THAT.

IT'S BAD LUCK. YOU'D HAVE NO LUCK AT ALL. THAT'S RIGHT.

THAT'S RIGHT. NO, I FEEL I FEEL THE SAME WAY.

THAT WAS THAT ONE PICTURE. YOU KNOW, THOSE ARE THE THE TWO MANAGERS THAT ARE OUT THERE DOING.

THOSE GUYS WEREN'T GETTING OVER IT. RIGHT. TRYING TO FIX IT.

SO YEAH. YEAH. WHERE ARE WE ON T-C-E-Q? ANY RAMIFICATIONS? THEY THAT'S A GOOD POINT. I LEFT THAT PIECE OUT.

SO THROUGH THE EVENT WE WERE MONITORING. THE KEY THING, IRONICALLY, TO WATCH IS DISSOLVED OXYGEN.

DISSOLVED OXYGEN? STAY GOOD. WHAT WE HAD GOING FOR US IS IT WAS THE RAIN EVENT.

SO ALL THAT WAS VERY DILUTED WASTEWATER AND SO NO NEGATIVE IMPACT.

AND THEY ACTUALLY SENT FORMAL NOTIFICATION TO US THAT THE REMEDIATION WAS DONE.

IT IS A NOTICE OF VIOLATION JUST BECAUSE YOU HAVE THIS OVERFLOW TO A CREEK.

BUT NO, NO FURTHER PROCESS WAS NEEDED AND THEY WERE GREAT TO WORK WITH.

YOU KNOW, WE WERE KIND OF KEEPING TABS WITH THEM LIVE THROUGH THE EVENT, AND THEY WERE COMING OUT MONITORING.

WE WERE COMPARING DATA. SO NOTHING FURTHER WITH THEM.

THEY'RE HAPPY WITH WHERE WE'RE AT. WHAT DO YOU FEEL LIKE THE TIMELINE IS FOR RESTORATION OF THINGS TO NORMAL? REALLY, I THINK I THINK WE'RE MORE OR LESS NORMALIZED IN TERMS OF THIS SITE AND THAT EVENT.

LIKE I SAID, THE THINGS THAT WE'RE LOOKING AT IS JUST WHAT MOVING FORWARD, WHAT IS PRUDENT TO HAVE ON HAND OR NOT, YOU KNOW, WHAT DO YOU RELY ON? OR DO WE WORK WITH OUR LOCAL VENDORS TO HAVE AT LEAST SOMETHING IN TOWN? CAN WE HAVE SOME PARTNERSHIP TO FIGURE SOME OF THAT OUT? SO IT'S MORE THE AFTER ACTION. THAT REALLY IS WHAT WE'RE WORKING ON AT THIS POINT. OKAY.

THANK YOU. ARE THERE IS IT A FINE FROM THE STATE ON THAT OR.

IT'S JUST A VIOLATION. HEY, DON'T DO DON'T LET THAT HAPPEN AGAIN.

OR DO WE HAVE TO? DO WE HAVE TO PAY A FINE? IT CAN BE A FINE.

IT'S NOT IN THIS CASE. IN OTHER WORDS, BECAUSE WE WERE ABLE TO DOCUMENT THAT WE HAD STRONG DISSOLVED OXYGEN, WITH THAT BEING THE KEY PARAMETER OF A NEGATIVE EFFECTS TO KIND OF THE ENVIRONMENTAL CONCERNS.

THE CREEK GOING NORTH. AND FOR A DISSOLVED OXYGEN FOR IS KIND OF THAT CUTOFF WHERE YOU START SEEING FISH DYING AND OTHER THINGS.

WE NEVER WE WERE NEVER ABLE TO FIND A POINT THAT DROPPED BELOW THAT.

AND THEIR PROTOCOL IS THAT WE MEASURE UPSTREAM OF THE EVENT.

SO YOU KIND OF GET AN UNSULLIED CREEK. YOU YOU MEASURE AT THE SITE AND YOU MEASURE DOWNSTREAM AND DISSOLVE.

OXYGENS CONTINUE TO STAY ON. THE CREEK WAS FLOWING STRONG.

THE WASTEWATER WAS SIGNIFICANTLY DILUTED. SO IT REALLY THAT MIGHT HAVE BEEN THE ONLY KIND OF POSITIVE ASPECT OF THE WHOLE EVENT.

ANY FURTHER QUESTIONS, MATTHEW? THANK YOU. THANKS, MATTHEW.

AT THIS TIME, I'LL OPEN UP THE PUBLIC HEARING.

IS THERE ANYONE WHO WOULD LIKE TO SPEAK EITHER FOR OR AGAINST? ITEM 29? PLEASE COME FORWARD AND GIVE YOUR NAME FOR THE RECORD. SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING.

ANY FURTHER DISCUSSION? NOT. I'LL ACCEPT A MOTION IN A SECOND.

SO MOVED. SECOND. MOTION BY COUNCILMAN. SECOND BY COUNCILMAN YATES.

WE'RE READY TO VOTE. ALL YESES. MOTION CARRIES.

MOTION CARRIES. CITY MANAGER CRAWFORD HAS TOLD ME THAT SHE HAS NO INFORMATION TO SHARE WITH US IN EXECUTIVE SESSION.

[02:15:08]

THAT'S THE FIRST MEETING THAT I'VE BEEN ON, THAT THERE'S BEEN NO EXECUTIVE SESSION.

I DIDN'T EVEN KNOW THAT WAS AN HOUR.

* This transcript was compiled from uncorrected Closed Captioning.