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[CALL TO ORDER]

[00:00:06]

>> WE WILL CALL THE MEETING TO ORDER. THE STREET EIGHT MINUTES ADVISORY APPEALS BOARD.

THE MEETING OF JANUARY 30, 2020. AND RUTH, WOULD YOU DO THE ROLL CALL.?

>> (ROLL CALL). >> AND THE FIRST ITEM ON THE AGENDA'S APPROVAL OF THE MINUTES FROM THE NOVEMBER 14 MEETING.

>> I APOLOGIZE, WE CHANGED UP THE AGENDA.

>> WE HAVE A PUBLIC COMMENT FIRST. THERE BE NO VOTES OR FORMAL ACTION TAKEN ON ANY SUBJECT PRESENTED DURING THE PUBLIC COMMENT PERIOD. YOU CAN PRESENT IDEAS TO CITY OFFICIALS AND STAFF. HIS OR ANYONE WHO WOULD LIKE TO SPEAK?

[I. Approval of Minutes from the November 14, 2019 Meeting]

>> SEEING NONE, WE WILL CLOSE THE PUBLIC COMMENT PERIOD AND THE NEXT ITEM ON THE AGENDA IS APPROVAL OF THE MINUTES. FOR THE NOVEMBER 14, 2019 MEETING. I DO KNOW THAT WE HAD A CORRECTION THAT WAS MADE ON THE BOARD MEMBERS WHO ATTENDED. DEVORA WAS LEFT OFF AND THE PASTOR WAS LISTED TWICE BUT WE GOT IT CORRECTED.

I ENTEREDENTERTAIN A MOTION TO ACCEPT THE MINUTES AS PRESENTED.

>> I MAKE A MOTION. >> IS THERE A SECOND?

>> I SECOND. >> BRUCE, DO YOU WANT TO DO THE

ROLL CALL? >> (ROLL CALL).

>> NEXT ITEM ON THE AGENDA IS THE DISCUSSION ON THE ROLE OF THE BOARD AND PURPOSE AND USE

[2. Discussion on Role of the Board, and Purpose and Use of Street Maintenance Fee (R. Hanna)]

OF STREET MAINTENANCE FEE. MR. HANNAH?

>> THANK YOU, MR. CHAIRMAN AND MEMBERS OF THE BOARD. RECALL THAT I SENT THE BOARD A MEMO AT THE END OF 2019 DISCUSSING AND OUTLINING THIS AGENDA TOPIC. THE POINT OF THIS IS TO GIVE YOU GUYS AN OPPORTUNITY TO ASK QUESTIONS. BEFORE I DO THAT, WANT TO BRIEFLY RUN THROUGH SOME OF THE TOPICS THAT WERE DISCUSSED IN THE MEMO. THE FIRST WAS THE SOURCE OF THE STREET MAINTENANCE FUNDS. WE HAVE THE STREET MAINTENANCE FEE. IT GOES IN A SPECIAL FUND FOR THAT PURPOSE. IT DOES NOT GET, UNCLE-- WE MOVE THEM INTO THE FUND. WE DO THAT TO AUGMENT THE STREET MAINTENANCE FEE. WE RETAKE THE MONEY THAT WAS ESSENTIALLY USED IN PAST BUDGET YEARS FOR STREET MAINTENANCE WE PUT UNDER STREET MAINTENANCE FEES WE HAVE ONE SOURCE OF ALL OR MAINTENANCE FUNDS. AND THERE IS A TABLE THAT SHOWS THE DOLLAR BREAKDOWN AND ALSO INCLUDES THE DC AWAY DOLLARS. THERE WILL BE A TIME WE NO LONGER HAVE ACCESS TO THOSE FUNDS. THE PLAN COME ORIGINALLY, WHEN WE IMPLEMENTED THE STREET MAINTENANCE FEE WAS TO INCREASE THE CONTRIBUTION SO BY THE TIME THAT DCOA FUNDS GO AWAY WE HAD AN OFFSETTING GENERAL FUND TRANSFER.

ONE KINK IN THE ARMOR ON THAT PLAN HAS BEEN THE TEXAS STATE LEGISLATURE. THEY PASSED SENATE BILL TWO WHICH IS -- SAUER PROPERTY TAX REVENUE FOR UP TO TWO AND HALF PERCENT. IT REMAINS TO BE SEEN HOW THAT PLAYS OUT. MY PROFESSIONAL GOT OPINION IS THAT IT'S GOING TO PUT A KINK IN OUR ABILITY TO DO THAT AS AGGRESSIVELY AS WE THOUGHT BECAUSE THAT TO INCREASE AS TO COVER SALARY INCREASES HEALTH INSURANCE COST HAS TO COVER INSURANCE, ALL THE THINGS THAT GENERAL BUSINESS WOULD DO. SO WE ARE GOING TO TRY TO WORK WITHIN THE PARAMETERS SET BY THE STATE LEGISLATURE.

FROM AN EXPENDITURE STANDPOINT, BASICALLY, THE FEES COLLECTED CAN BE PAID FOR TRANSPORTATION SYSTEM OR TRANSPORTATION SYSTEM IS DEFINED BROADLY, BUT SPECIFICALLY, STREETS, SIDEWALKS AND DESIGN ENGINEERING, THOSE SORTS OF THINGS. ONE OF THE THINGS WE CANNOT DO IS TAKE THE STREET MAINTENANCE FEE EMPLOYEE -- AND PAY FOR POLICE OFFICERS.

THAT'S IN THE ORDINANCE. THE ONLY THING WE CAN DO TO PAY FOR ADMIN COSTS ASSOCIATED WITH THE STREET MAINTENANCE FEE IS TO TAKE A COST PROPORTIONATE OR A PRO RATA OF THE COST AND PULL

[00:05:06]

THAT OUT OF THE FUND. IN MY MEMO I INFORMED YOU THAT I'M NOT DOING THAT. I THINK WE NEED ALL THE DOLLARS WE CAN GET FOR STREET MAINTENANCE. WE ARE PAYING FOR THE ADMIN COSTS WITHOUT THE FEE WITHOUT THE FUND PRIOR TO THAT SO WE WILL ABSORB THAT IN THE GENERAL FUND. THAT CAN CHANGE IN THE FUTURE IF WE GET A HAND ON THOSE WE MAY LOOK AT THAT IN THE FUTURE, BUT AT THIS POINT IN TIME, WE ARE KEEPING ALL THE MONEY IN THE FUND FOR STREET

MAINTENANCE. >> AND WE TALKED ABOUT THE AUTHORITY TO ENROLL THE BOARD. AND THE BOARD'S ROLE IS TO ADVISE DIRECT -- THE DIRECTOR OF PUBLIC S'MORES'S -- PUBLIX AND WORKS. I THINK YOU WILL HAVE EMBRACED THAT ROLE AND ARE DOING A GOOD JOB AT THAT. IT'S TO RECOMMEND PROJECTS FOR INCORPORATION INTO THE BUDGET.

I NOTICED THAT ONE OF THE HANDOUTS I RECEIVED INCLUDE SOME OF THAT INFORMATION.

ADVISE THE DIRECTOR OF PUBLIC WORKS IN ACCOUNTABILITY MEASURES.

IF WE SAY WERE GOING TO GET A POTHOLE FIXED WHAT ARE THE CRITERIA, HELP DEFINE THOSE THINGS AND THEN, BE A BODY THAT HELPS US HOLD OURSELVES ACCOUNTABLE TO THOSE MEASURES AS WE REPORT THEM ANNUALLY TO THE CITY COUNCIL.

AND THEN WE HAVE PORTIONS OF YOUR DUTY SUMMARIES -- REVOLVE AROUND THE TRANSPORTATION AND -- YOU SPENT THE FIRST YEAR DOING THAT. YOU'RE FAMILIAR WITH THE RULES. ONE OF THE THINGS I STRIDE THAT THE -- THE ORDINANCE DOES NOT GIVE YOU THOSE AUTHORITIES. AND HERE'S KIND OF WHERE THAT PLAYS OUT SOMETIMES. SO I THINK THE LAST MEETING YOU RECOMMENDED POTENTIALLY SOME WORK IN THE FAIRWAY OAKS SUBDIVISION ON THE STREET WHERE THE CITIZEN CAME FORWARD. AS A CITY MANAGER, I DISAGREE WITH THAT CONCEPT, BUT I RESPECT THE FACT THAT THE BULL -- BOARD HAS A ROLE. IF IT MOVES FORWARD THE PRESENT MY RECOMMENDATIONS INTO THE BOARD RECOMMENDATIONS TO THE COUNCIL. THEY MAKE THE FINAL DECISION. SO WE ALLOW COUNSEL TO DECIDE.

IT WILL BE THE EXCEPTION, NOT THE RULE THAT I DISAGREE WITH YOU ALL. THEY PAY ME WELL FOR MY OPINION AND I DON'T MIND GIVING IT TO THEM (LAUGHING) BUT THEY ASK YOU A LOT TO SERVE AND I WANT TO BE RESPECTFUL THAT YOU HAVE AN INFORMATIVE OPINION AND THEY NEED TO HEAR THAT AS WELL. ULTIMATELY THIS IS A PARTNERSHIP. AND WE ALL DO A BETTER JOB WE WORK WITH IN OUR LANES AND WE FOCUS ON THE CITIZENS. AS FELLOW CITIZENS, HOLD US ACCOUNTABLE. I WANT AN OPPORTUNITY TO TALK ABOUT THAT AND GIVE THE BOARD AN OPPORTUNITY TO ASK ME QUESTIONS . ANY PUSHBACK OR ANYTHING ALONG THOSE LINES. MR. CHAIRMAN, I SURRENDER MY TIME

TO YOU. >> THANK YOU, MR. HANNA. THE QUESTION OF COULD THE FEE MONEY BE USED FOR MR. VELA'S BUDGET WHICH I GUESS IT'S ALL MIXED TOGETHER. THERE IS NO SEPARATION THERE. BUT I UNDERSTOOD ALL ALONG THAT THE INTENT WAS TO USE THE FEED MONEY FOR CAPITAL PROJECTS RATHER THAN THE GENERAL FUND APPEARS TO TRANSFER ABOUT $1 MILLION A YEAR INTO THE STREET MAINTENANCE. AND WHAT I WOULD CERTAINLY HATE TO SEE -- I'M SURE IT'S NOT THE CITY'S INTENT TO EVER REDUCE THE AMOUNT OF MONEY FUNDED FROM THE GENERAL FUND AND TAKE THE FEE AND USE THAT TO FUND WHAT USED TO BE FUNDED BY THE GENERAL FUND -- YOU UNDERSTAND WHAT I'M SAYING?

>> I DO. THAT'S ONE OF THE REASONS I SPENT SO MUCH TIME TALKING ABOUT TO INCREASE THE FUNDING OVER TIME. THE STREET MAINTENANCE FUND DOES NOT HAVE ENOUGH REVENUE, NOR WILL IT EVER. WE CAN'T CHARGE THE CITIZENS ENOUGH TO COVER IT ALL. WE HAVE TO RELY UPON THE TAXING AUTHORITY AS WELL TO COVER STREET OPERATION COSTS AND STREET MAINTENANCE COSTS.

AND IT COULD BE THAT THE STREET MAINTENANCE FEE IS AND FOREVER. WE WANT TO MAKE SURE THAT WE DO NOT BECOME TOO DEPENDED ON IT AS WELL.

WE DO COMMINGLED FUNDS IN THE STREET MAINTENANCE FUND, NOT IN THE GENERAL FUND FOR THE

[00:10:02]

PURPOSE OF ALL STREET ACTIVITIES. SO THEY COULD USE THAT MONEY AND THEY SHOULD THEY SHOULD USE IT FOR WHATEVER YOU WANT TO CALL IT, THEY SHOULD BE DOING THOSE THINGS. AND WE SHOULD HAVE APPLE PHONE -- AMPLE FUNDS AVAILABLE. ONE SOURCE OF FUNDS THAT'S NOT INCLUDED IN THIS MAINTENANCE FUND IS BECAUSE WE DON'T HAVE IT THERE IS MORE OF A CATCHALL BUCKET FOR THE CITY IS THE MINOR IMPROVEMENT FUND. WE HAVE FUNDED SOME THROUGH THE MIP. THEY MAY NOT HAVE ALWAYS GONE TO THE BOARD IN THE PAST. ONE OF THE THINGS WILL FOCUS ON IS TO MAKE SURE THAT THE DOLLARS WE SPEND YOU HAVE AN OPPORTUNITY TO SEE REGARDLESS OF THE FUNDING SOURCE. JUST TO RESPECT YOUR ROLE AS THE AUTHORITY OF THE BOARD. I THINK YOU HAVE AN OBLIGATION TO SEE THAT.

>> I THINK THE SPECIFIC QUESTION HAD TO DO WITH MR. AVAILABLE WAS ASKED DO YOU NEED MORE EQUIPMENT OR DO YOU NEED MORE MATERIAL? DO YOU NEED -- IN ORDER TO DO YOUR JOB AND IT WAS IN REFERENCE TO MONEY THAT WAS LEFT OVER --I THINK IT WAS EITHER FROM THE DCOA OR THE FEE. I DON'T REMEMBER WHICH FUND IT WAS FROM. AND SO, THE QUESTION WAS DO YOU NEED MORE MATERIAL FOR PATCHING POTHOLES AND THEN I ASKED THE QUESTION IS THAT REALLY THE INTENT OF USING THAT MONEY FOR THAT PURPOSE. BUT WHAT YOU'RE SAYING IS IT COULD BE FOR THAT PURPOSE. IT WOULD BE -- BUT THAT'S NOT WHAT THE OVERALL PURPOSES.

>> CORRECT. IT COULD BE FOR THAT PURPOSE ONE OF THE THINGS I KNOW THE STREET DEPARTMENT IS DOING IS TRYING TO HELP FROM AN IDENTITY STANDPOINT, WHAT ARE THEY GOING TO DO HOW ARE THEY GOING TO USE PRIVATE SECTOR PARTNERS. THAT'S A CONVERSATION THAT'S ONGOING THAT WILL LIKELY HELP FROM A MANAGEMENT STANDPOINT BUT IT'S AN EXERCISE THAT THERE IN THE MIDDLE OF GOING THROUGH THIS PART OF THE COMPETITION PROCESS. ONE OF THE COMMITMENTS I MADE TO THE COUNCIL IS THAT WE WOULD SEEK TO USE THIRD-PARTY CONTRACTORS.

IT'S FASTER THAN WE MAY BE ABLE TO DO IN THE HOUSE. RODNEY CAN DO THE WORK. I HAVE NO DOUBT ABOUT THAT. HIS PROBLEM IS MANPOWER. WE CANNOT KEEP PEOPLE PARTLY BECAUSE OF THE CHALLENGES OF THE POSITION WHERE WERE RELATED TO THE OIL FIELD, THE DOLLAR AMOUNTS THOSE TYPES OF THINGS. IT'S A BALANCING ACT. THE INTENT IS TO SPEND THE MONEY AS FAST AS WE CAN. AND RIGHT NOW IT'S THIRD-PARTY CONTRACTORS.

>> OTHER QUESTIONS FROM THE BOARD OR COMMENTS FOR MR. HANNA?

>> HOW WOULD WE -- WHEN THE LADY FROM FAIRWAY OAKS ADDRESSED US AS A BOARD, WHAT IS YOUR RECOMMENDATION HOW DO WE DEFER OR DEFLECT THAT TO YOU OR.

>> NOT AT ALL. I THINK YOU'LL HAVE A ROLE IN THAT. WHAT I WOULD HATE TO SEE IS IF YOU HAVE A CITIZEN COME UP AND SAY THIS ROAD IS HORRIBLE. HERE'S $2 MILLION. BECAUSE OUR PROCESS IS BETTER DEFINED. WE GO THROUGH A SELECTION PROCESS. I WOULD JUST SAY BE TRUE TO YOUR PROCESS PUT IT IN CONSIDERATION WITH THE MIX BUT ALLOW IT TO GO THROUGH A REVIEW PROCESS WITH THE STAFF. WERE HERE TO PROVIDE YOU RECOMMENDATIONS. THEY HAVE PROFESSIONAL OPINIONS AND EXPERIENCES. BECAUSE YOU WILL GET REQUESTS. IT'S ONE OF THE ROLES THAT YOU PROVIDE. BUT AS I TELL COUNSEL IS EASY TO SAY YES BUT SOMETIMES IS HARD TO DELIVER ON THE PROMISE. I KNOW WE FEEL THIS WAY WANT TO MAKE SURE THAT WHEN WE SAY YES WE NEED TO FOLLOW THROUGH ON THE PROMISE. IT'S A COOPERATIVE RELATIONSHIP. I THINK IS APPROPRIATE TO SAY YES TO CITIZENS BUT I THINK IT'S ALSO APPROPRIATE SOMETIMES TO SAY WE NEED TO STUDY IT TO SEE IF THE BEST -- IF IS THE BEST USE OF THE FUND.

YOU HAVE TO DO YOUR JOB AND I'M NOT CRITICIZING YOU. I'M JUST TELLING YOU MOST OF THE TIME THEY WILL ALIGN AND SOMETIMES THEY WON'T.

>> ONE OF THE THINGS THAT COMPLICATED THAT PARTICULAR ISSUE, WAYNE, WAS THAT WE WERE DEALING WITH A LIMITED AMOUNT OF MONEY. IT WAS MONEY THAT WAS LEFT OVER. WE WERE TRYING TO DIVIDE THAT INTO SMALLER PIECES. EVEN THOUGH IT WAS NOT A UNANIMOUS VOTE THE DECISION WAS TO RECOMMEND DOING A COUPLE OF BLOCKS AND FAIRWAY. THE WAY -- THEY HAD WORK ZONES THAT

[00:15:21]

THEY RECOMMEND. SO YOU WORK IN THE WORK ZONE. YOU DO NOT TAKE MONEY AND GO A COUPLE BLOCKS HERE ARE A COUPLE BLOCKS OVER HERE. THAT WAS ONE OF THE THINGS THAT COMPLICATED IT IS THAT WE WERE DEALING WITH LEFT OVER MONEY RATHER THAN A BUDGETED AMOUNT THAT WE WILL TALK ABOUT LATER LIKE AND 21. THAT AREA AND FAIRWAY IS A WORK ZONE. BUT IT INCLUDED MORE THAN JUST A COUPLE OF BLOCKS. IT WILL BE CONSIDERED AT A LATER DATE.

>> I ALSO WILL SAY DO NOT TAKE MY COMMENTS, WAYNE, IS ANYTHING LIKE I THOUGHT YOU DID SOMETHING WRONG. SO DON'T TAKE THAT AS ANYTHING OTHER THAN JUST CONSTRUCTIVE.

>> OKAY. >> ANY FURTHER QUESTIONS?

>> THANK YOU, MR. HANNA. >> THANK YOU FOR YOUR TIME IN

SERVICE. >> DO WE HAVE A PUBLIC COMMENT

AFTER EACH ITEM? >> IT'S NOT ON THE AGENDA, IS

NOT REQUIRED. >> IS NOT REQUIRED. DID THEY

CHANGE ALANA? >> WE JUST CHANGE THE WAY WE

[3. Discussion and Possible Action of the Proposed Street Projects for the 2021 Street Maintenance Program. (G. McCaffery)]

SET UP OUR AGENDA. >> NEXT ITEM ON THE AGENDA IS DISCUSSION OF POSSIBLE ACTION ON THE PROPOSED STREET PROJECTS FOR THE 2021 PROGRAM. MR.

MCAFEE? >> CHAIRMAN AND BOARD MEMBERS.

WHAT YOU HAVE BEFORE YOU IS YOU'VE SEEN THIS AT TWO PRIOR MEETINGS. WE HAD A MEETING IN OCTOBER, A MEETING IN NOVEMBER. THE INTENT HERE IS FROM STAFF IS LOOKING FOR HOPEFULLY A RECOMMENDATION ON TWO ITEMS. ONE IS TO TRY TO GET DIRECTION FROM THE BOARD ON WHERE -- WHAT PROJECT OR PROJECTS YOU WOULD LIKE US TO PRESENT TO THE DCOA FOR USE OF DCOA FUNDS IN 2021.

THE OTHER ITEMS THAT WERE GOING TO BE LOOKING FOR GUIDANCE ON IS YOU HAVE APPROXIMATELY $5.5 MILLION AVAILABLE WITHIN STRAIGHT MAINTENANCE FEE MONIES. TO USE THAT IN 2021.

SO, IN SUMMARY, WHERE WE ARE ACT IN THE PROGRAM FOR 2021, YOU HAVE ROUGHLY $7.5 MILLION.

WHAT JEFF HAS DONE IS WE HAVE BROKEN -- I WANT TO CALL IT THE PROJECTS INTO THREE MAJOR AREAS. WORKING TO DETERMINE THE FIRST ONE IS MAJOR PROJECT LISTINGS. WE PROVIDED IN YOUR PACKET A MAP THAT IDENTIFIES ALL OF THOSE PROJECTS. WE'VE ALSO INCLUDED ON YOUR TABLE THIS EVENING, BECAUSE I REALIZE IT BECOMES RATHER SMALL. MAJOR PRODUCT LISTINGS FAR IS MAPS YOU CAN SEE, INDEED, WHERE THOSE PROJECTS ARE. THE INTENT OF THIS MAJOR PRODUCT, I'LL GET INTO A LITTLE BIT LATER. BUT THE OTHER, SECOND ITEM, WOULD BE WORK ZONES. WHAT WE HAVE DONE IS WE HAVE TRIED TO TAKE RESIDENTIAL AREAS AND IDENTIFY THOSE PROJECTS THAT WOULD BE OPTIMAL FOR THE CHRONOGRAPH SYSTEM WHICH WE NOTED TO BEFORE. WE USE THAT SYSTEM TO RUN VARIOUS SCENARIOS. WE ARE ABLE TO PUT IN A DOLLAR AMOUNT TO BE ABLE TO PUT IN DIFFERENT TREATMENT METHODS AND WITH THAT, IT WILL IDENTIFY TO US VARIOUS ROAD SEGMENTS THAT WOULD FALL UNDERNEATH THAT. AND THEN STAFF WOULD FURTHER EVALUATE THAT TO TRY TO GET THAT WHERE THE PROJECTS BECOME CONSTRUCTIVE WILL. IN OTHER WORDS WE TRY TO LINK THE BLOCKS WERE STREET SEGMENTS TOGETHER WITH THE PROJECT. YOU HAVE A LIST OF EIGHT OF THOSE ZONES AS FAR AS LOCATED ON AMOUNT. ALSO, IN YOUR PACKET WE GIVE YOU MORE DETAIL AS FAR AS LISTINGS I'LL GET INTO THAT FURTHER. THE THIRD ITEM IS A LISTING OF INTERSECTIONS. WE SHARE THIS WITH YOU BEFORE. INTERSECTIONS WITH OUR CHRONOGRAPH SYSTEM DO NOT RISE TO THE SURFACE PER SE WHEN WE ARE EVALUATING VARIOUS SCENARIOS. INTERSECTIONS ARE USED AS NODES TO BE ABLE TO LINK WE FELT THERE WERE NUMBER OF INTERSECTIONS THAT WOULD NEED WORK AT SOME POINT AND SO THAT'S WHY WE'VE PROVIDED YOU A LISTING AND MAP OF INTERSECTIONS THAT WE FEEL YOU SHOULD CONSIDER AS YOU MOVE FORWARD EXPENDING STREET MAINTENANCE DOLLARS. WE BROKEN THAT LIST AGAIN BOTH INTO NORTH

[00:20:02]

AND SOUTH. SO, WHEN YOU LOOK AT THE MAJOR PROJECTS, THERE'S A LISTING OF 22 MAJOR PROJECTS.

WE'VE GIVEN YOU A LIST OF THOSE. ONE OF THE MAJOR CRITERIA'S OF IT IS WE LOOK TO USE DCOA MONEY AND WE LOOK TO SEE IF THERE'S ROADWAY FRONTAGE THAT HAS COMMERCIAL ALONG IT.

THAT WAS A CRITERIA THAT WAS GIVEN TO US EARLY ON FROM THE DCOA. YOU ALSO HAD ASKED US TO INCLUDE -- INCLUDING EVALUATE THE AIRPORT STREET SO THOSE HAVE BEEN INCLUDED. YOU BROUGHT THAT UP IS FAR AS A COUPLE MEETINGS BACK. THE ROADS THEMSELVES ARE ARTERIALS AND COLLECTORS. THAT WAS A CRITERIA AGAIN. DELIVERED TO US FROM THE DCOA.

SURELY WHEN YOU GET INTO THE PRESIDENTIAL AREAS WE DON'T HAV MUCH FRONTAGE AROUND THOSE.

MOST OF THESE PROJECTS ARE ELSE -- ASPHALT OVERLAYS. IN A TABLE LISTING WE IDENTIFIED WHAT WOULD TAKE PLACE WITH THOSE PARTICULAR PROJECTS IF YOU ARE CHOOSING TO MOVE FORWARD WITH THOSE. AT EACH OF THE INTERSECTIONS WE LOOKED AS FAR AS TO IMPROVE THOSE INTERSECTIONS, EITHER FOR A FULL CONCRETE INTERSECTION OR WE WOULD LOOK AT AS FAR AS THE VALLEY GUIDED PORTIONS AND LOOK TO IMPROVE AS FAR AS THOSE IF YOU CHOOSE ANY PARTICULAR PROJECT WE HAVE INTERSECTIONS ALONG THAT ROUTE. AGAIN, IT'S ANTICIPATED THAT THESE PROJECTS WOULD BE FUNDED AS FARCE FOR THE DC OA. YOU SURELY CAN USE STREET MAINTENANCE MONEY FOR ANYONE OF THESE PROJECTS. SO AGAIN, YOU HAVE A MAP AS FAR AS IN FRONT OF UNITS INCLUDED WITHIN THE PACKET. IT'S AVAILABLE ONLINE FOR INDIVIDUALS TO LOOK AT AS WELL.

IT'S GOT 22 MAJOR PROJECTS AND IT INCLUDES PRIMARY COLLECTORS. ONE OF THE THINGS WE HAVE DONE TO GIVE YOU LITTLE BIT OF GUIDANCE IS, STAFF PRIORITIZE THESE. EVERYONE OF THESE PROJECTS, IN HER OPINION IS A GOOD PROJECT AND WELL NEEDED. BUT YOU'VE GOT LIMITED DOLLARS.

IN 2021, THE DCOA IS INDICATED AN INTENT TO FUND UP TO $2 MILLION. IF YOU HAVE PROJECTS THAT ARE MORE THAN THAT, THE DIFFERENCE WOULD COME FROM THE STREET MAINTENANCE FEE. WE RECOMMEND THAT YOU COME FORWARD AT LEAST WITH A PROJECT OR PROJECTS THAT ARE GOING TO

EXPAND AT LEAST A $2 MILLION. >> THE OTHER ITEM YOU ASKED US TO INCLUDE, A MEETING AGO -- ACTUALLY TWO MEETINGS AGO WE SHARED THAT WITH YOU IN NOVEMBER WAS TO INCLUDE THE AIRPORT'S FIRST STREETS. WE'VE INCLUDED COSTS IN BREAKDOWN AS FAR AS THOSE TWO ROADWAYS. AIRPORT BOULEVARD AND LANCE DRIVE OUR PUBLIC STREETS.

THERE NOTED AS FAR AS IN YOUR PACKET AS A SEPARATE MAP AND ARE INCLUDED IN THAT PROJECT LISTING IS PRODUCT NUMBER 16 AND 19. WE NOTED THERE'S AN INTERSECTION GROUPING AS FAR AS PROVIDED FOR YOU. THERE'S A NUMBER OF INTERSECTIONS. THERE MAY BE OTHER INTERSECTIONS THAT YOU DEEM THAT ARE NOT ON THAT LIST IT'S NOT AN INCLUSIVE LIST. THIS IS ONE THAT IS BEEN COLLECTED FROM THE STAFF AND CONCERNS THAT WE RECEIVED FROM THE PUBLIC. MANY OF THESE ARE ASPHALT INTERSECTIONS. SOME OF THEM ARE MAJOR WHERE THEY HAVE TRAFFIC SIGNALS. IF WE WERE TO GO FORWARD WITH AN INTERSECTION THAT HAS A TRAFFIC SIGNAL, WE BE LOOKING TO UPGRADE THE SIGNAL IS ASIAN AS PART OF THE PROJECT. THAT'S WHY WE ARE SAYING AS FAR AS A COST WOULD BE $500,000. AS YOU HAVE GONE OUT AND LOOKED AT THESE INTERSECTIONS SOME ARE MINOR IN NATURE. THAT DON'T HAVE CIVILIZATION. I'LL USE A COUPLE OF THEM. THERE'S 21 PINE STREET THAT ARE ON THE LISTING. WILL RECOMMENDED THAT AT SOME POINT WE FEEL THAT THOSE SHOULD BE GIVEN CONSIDERATION TO BE IMPROVED. NEITHER ONE OF THOSE HAVE A TRAFFIC SIGNAL BUT IF WE WERE TO REHAB THOSE WOULD BE LOOKING AT TAKING OUT THE ASPHALT AND PUTTING BACK IN CONCRETE. IT WOULD ELIMINATE A LOT OF MAINTENANCE TO THE STREET SERVICES. AGAIN, THESE INTERSECTIONS WOULD BE FUNDED THROUGH STREET MAINTENANCE FEE DOLLARS NOT THROUGH THE DCOA.

YOU ALSO HAD THIS MAP IN YOUR PACKET. IT'S INCLUDED AS FAR AS THE PACKET AND IS AVAILABLE

ONLINE. >> OF THE WORK ZONES. WHAT WE HAVE PROVIDED YOU IS A LIST OF EIGHT WORK ZONES, FOUR ON THE NORTH, FOR ON THE SOUTH.

[00:25:04]

THE WAY THESE WORK ZONES WERE GENERATED IS THESE WERE THE OPTIMAL STREET AREAS THAT THROUGH RUNNING VARIOUS SCENARIOS THROUGH CARTOGRAPHIC, THAT SURFACE DOES OURS ABOVE THAT HAD SUFFICIENT NUMBER OF STREETS THAT WE WERE LOOKING AT WHICH IS A RESURFACING OR A RESURFACING WITH MINOR BASE REPAIR. WE ALS WERE ASKED TO LOOK AT AS FAR AS FAIRWAY OAKS.

I'D LIKE TO NOTE THAT THOSE WERE NOT INCLUDED IN THE OPTIMAL FEE.

BUT AGAIN, WE LOOK AT THAT AND GAVE YOU THAT INFORMATION FOR YOU TO REVIEW AND EVALUATE.

AGAIN, THESE WORK ZONES, IF YOU CHOOSE ANY ONE OF THESE OR A NUMBER OF THESE, THE FUNDING WOULD COME FROM THE STREET MAINTENANCE FUND AND NOT FROM THE DCOA.

YOU HAVE A LARGE MAP SHOWING THESE WORK ZONES AS WELL AS WE HAVE GIVEN YOU INDIVIDUAL AS FAR AS WORK ZONES WITHIN THESE. ONE OF THE ITEMS THAT CAME UP AT THE LAST MEETING WAS A REQUEST OF THE BOARD FOR US TO LOOK AT FURTHER IN WORK ZONE S 11. IF WE WERE TO BE ABLE TO SWAP OUT A COUPLE OF THOSE ROADS. THERE WAS A POTOMAC AND A RIVER -- PARTED -- RIVER CREST. THANK YOU, RODNEY. SWAP THOSE ROADS OUT. IF YOU NOTICE IN THE PACKET, IT INDICATED THOSE WERE RESURFACING, BOTH OF THOSE. AND THEN POSSIBLY LOOKING AT DOING ELMWOOD, THE ENTIRE LENGTH FROM SOUTH 14TH TO SOUTH SEVENTH. WE CAN DO THAT.

AGAIN, THAT WAS NOT WHAT WAS THE OPTIMAL BUT IF WE WERE TO DO THAT, IT BASICALLY ADDS AN ADDITIONAL ABOUT $280,000 TO THAT PARTICULAR WORK ZONE BECAUSE OF THE TYPE OF TREATMENT THAT IS NECESSARY AT ELMWOOD VERSUS THE OTHER TWO STREETS, WHICH WAS POTOMAC AND RIVER CREST. SO, THESE ARE THE STREETS IN FAIRWAY OAKS SUBDIVISION THAT WE'VE INCLUDED BOTH A SUMMARY AS WELL AS AN OVERVIEW.

WE GAVE YOU A BREAKDOWN AS FAR AS ON THE CONSTAND TYPE OF REPAIR. I WOULD LIKE TO NOTE THAT AGAIN, THIS IS A -- THESE PARTICULAR STREETS WOULD NECESSITATE AN ASPHALT OVERLAY WITH BASE REPAIRS AS WELL AS STABILIZATION. IT'S A LITTLE MORE AGGRESSIVE STREET MAINTENANCE, THEN THE OTHER ZONES THAT WE'VE PROVIDED YOU.

AND AGAIN, THE DIRECTION THAT WE HAVE TRIED TO GUIDE THE BOARD IN IS TO TRY TO OPTIMIZE THE DOLLARS YOU HAVE AVAILABLE. AND SO WE ARE NOT LOOKING AT, NOT TREATING OR DEALING WITH WORST ROADS FIRST, BUT REALLY TRYING TO OPTIMIZE THE WAY WE SPEND THESE MONIES AND THEREFORE, THAT'S WHY YOU ARE SEEING IS TO A LITTLE MORE PASSIVE TYPE ROAD TREATMENT AS FAR AS ON THE ROADWAYS THEMSELVES.

IN SUMMARY, YOU'VE GOT A LOT OF INFORMATION. I'M SURE THAT YOU'VE DRIVEN A LOT OF MILES OVER THE LAST SEVERAL MONTHS. WE APPRECIATE THAT VERY MUCH. WE ARE LOOKING FOR DIRECTION FROM THE BOARD ON TWO ITEMS. THE FIRST BEING DIRECTION ON IS THERE A PROJECT OR PROJECTS THAT YOU WOULD LIKE US TO CONVEY TO THE DCOA FOR THEIR CONSIDERATION OF THE $2 MILLION THAT THEY'VE INDICATED A WILLINGNESS TO PARTICIPATE IN THIS PROGRAM. AND THEN, IF YOU PROVIDE THAT, WE WILL PROVIDE THAT TO THE DC AWAY OVER THE NEXT SEVERAL MONTHS OR HOPEFULLY GET THEIR CONCURRENCE ON THAT AND THEN WE WOULD PROCEED AS FAR AS WITH DESIGN ACCORDINGLY. THE SECOND ITEM IS WE ARE LOOKING FOR YOU TO GIVE US DIRECTION ON THE USE OF THE FIVE AND HALF MILLION DOLLARS THAT WE PROJECT TO BE AVAILABLE IN 2021. FOR ANY NUMBER OF THOSE PARTICULAR PROJECTS. YOU CAN PICK PROJECTS OFF OF THE MAJOR STREET LISTING. YOU CAN PULL PROJECTS OFF OF THE INTERSECTIONS. YOU CAN PULL PROJECTS OFF OF THE WORK ZONES.

WE ARE LOOKING FOR SOME FORM OF GUIDANCE AS FAR AS FROM THE BOARD. SO WITH THAT I WOULD BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

>> BEFORE WE GET INTO THE DISCUSSION AND POSSIBLE ACTION ON THESE ITEMS THIS IS AN ITEM I WOULD LIKE TO ALLOW PUBLIC COMMENT. SO AT THIS TIME, I WOULD ENTERTAIN ANY PUBLIC COMMENT 2021 STREET IMPROVEMENT PROJECTS.

[00:30:04]

>> THEIR NONE, WOULD YOU COME BACK UP, PLEASE?

>> ONE OF THE THINGS -- I TALKED TO MR. MCCAFFERY ABOUT THE CARTOGRAPHIC PROGRAM.

OBVIOUSLY, THAT IS WHAT THE CITY IS USING AND IT IS AN ANALYSIS OF THE STREETS, TRYING TO COME UP WITH SOMETHING MORE THAN JUST YOUR NEIGHBOR SAYS FIX MY STREET. BUT THERE ARE A FEW THINGS THAT IT DOES NOT TAKE INTO ACCOUNT. AND WE'VE TALKED ABOUT THIS. ONE IS TRAFFIC. IT DOES NOT TAKE THAT INTO ACCOUNT. IT DOESN'T TAKE INTO ACCOUNT WHAT MIGHT BE CONSIDERED THE GREATEST BENEFIT. I'M TALKING ABOUT WORK ZONES. AND WHAT I WOULD LIKE THE STAFF TO DO -- I DON'T HAVE ANY PARTICULAR STREETS OTHER THAN I'M THE ONE YOU MENTIONED ABOUT ELMWOOD. I KNOW THE AMOUNT THAT THE STREET IS SIMILAR TO POTOMAC AND RIVER CREST AS FAR AS THIS RECONSTRUCTION. IT'S JUST LONGER. BUT THERE'S MORE TRAFFIC ON ELMWOOD. I THINK IT WOULD BENEFIT MORE PEOPLE IS WHAT I'M SAYING. BUT IT'S IN THE SAME WORK ZONE AREA. I THINK IT'S A SIMILAR STREET. IF, IN ANY OF THESE WORK ZONES THAT THERE WOULD BE STREETS THAT COULD BE IDENTIFIED THAT WOULD CARRY MORE TRAFFIC, MAYBE IT'S MORE VISIBLE TO THE CITIZENS INTO VISITORS, JUST WHAT I'M TRYING TO SAY IS, I'D LIKE FOR THE STAFF TO BE COGNIZANT OF THAT WHEN THEY ARE LOOKING AT THE OUTPUT OF LOOKING AT THE STREETS'S LOOK AND SAY THIS STREET IS SIMILAR TO THAT EVEN THOUGH CARTOGRAPHIC DID NOT SAY DO ANYTHING, BUT IT WOULD BE A GREATER BENEFIT TO THE PUBLIC BECAUSE OF THE AMOUNT OF TRAFFIC FOR THAT STREET AND MAY BE ALONG THE SIDE OF THE

STREET. DOES THAT MAKE SENSE? >> IT DOES. WHERE IT BECOMES A CHALLENGE FOR US IS WE ARE RUNNING A SCENARIO WITH PARTICULAR TREATMENTS IN MIND SO WE ARE ISOLATING THOSE ROADS THAT WOULD BE POSSIBLE CANDIDATES FOR THAT. AND SO, WHAT OCCURS HIS -- IN THE CASE OF ELMWOOD OR EVEN, LET'S SAY OTHER COLLECTORS OR ARTERIALS THAT ARE NETWORK SOME, THEY, ESSENTIALLY, ARE ELIMINATED BECAUSE THEY DO NOT FALL WITHIN THAT FIRST CRITERIA, WHICH IS WHERE -- SAY FOR EXAMPLE, WE WILL PLUG-IN RESURFACING OR WE WILL PLUG-IN RESURFACING WITH MINOR BASE REPAIR. IT'S GOING TO GENERATE A NUMBER OF STREETS FOR US. THESE TREES WILL NOT, OR MAY NOT AS FAR IS HAVE AS MUCH ADT OR AVERAGE DAILY TRAFFIC AS FAR AS ON THEM. BUT THEY ARE THE MOST OPTIMAL ONES THAT CARTOGRAPHIC SAME GIVEN YOUR LIMITED AS FAR AS DOLLARS THAT YOU'VE INPUTTED, GIVEN THE TREATMENT HERE IS WHERE IT'S A -- YOU WOULD BEST SPEND YOUR MONEY TO BE ABLE TO OPTIMIZE AS FAR AS YOUR STREET NETWORK. SO THERE'S NO QUESTION THERE'S OTHER STREETS. ELMWOOD IS A GOOD EXAMPLE. IT CARRIES MORE TRAFFIC. IT HAS A GREATER NEED FOR A DIFFERENT TYPE TREATMENT. THE TYPE OF TREATMENT IS OBVIOUSLY HAS A HIGHER COST. (MULTIPLE SPEAKERS).

>> WERE TRYING TO DELIVER YOU WHAT WE ARE SEEING IS THE OPTIMAL.

>> WELL AFTER STANDARDS LIMITATIONS, IT DOES PROVIDE US WITH A QUANTIFIABLE NUMBER, ESSENTIALLY, RIGHT, SAYING THIS IS YOUR BUDGET AND THAT THIS IS THE BEST USE OF YOUR FUNDS? AND I FEEL LIKE TO A CERTAIN EXTENT WE WANT TO STICK TO SOMETHING THAT GIVES US TYPE OF DECISION CALCULUS SO DOES NOT LOOK LIKE WE ARE HANDPICKING STREETS THAT PEOPLE HAVE COME AND TALK TO US ABOUT HER HANDPICKING STREETS AT A RESIDENTIAL BECAUSE THE RESIDENTIAL IN CERTAIN AREAS WHERE THEY'RE ASKING US FOR THIS. DOES THAT MAKE SENSE? I WANT TO MAKE SURE WE DEALING WITH STREETS THAT THE PUBLIC USES ON A CONSISTENT BASIS. IT MAY HAVE SOME LIMITATIONS IT PROVIDES US WITH A QUANTIFIABLE DECISION CALCULUS ABOUT WHICH

STREETS TO GO WITH. >> OTHER COMMENTS? I HOPE THE BOARD HAS HAD THE OPPORTUNITY TO DRIVE SOME OF THE STREETS AND INTERSECTIONS AND LOOK AT IT AND FORMULATE IDEAS OF WHAT YOU WOULD LIKE TO SEE. WHAT I WOULD LIKE US TO DO IS TALK ABOUT THE DCOA MONEY AND INSTEAD OF GETTING INTO THE WORK ZONES, I KNOW THAT THE $2 MILLION THAT'S BEING OFFERED BY DCOA IS LIMITED TO COMMERCIAL FRONTAGE SUPPOSEDLY. SOME OF

[00:35:05]

THE STREETS THAT ARE LISTED OR NOT. IT'S RESIDENTIAL. BUT, I MEAN, THERE IS NO COMMERCIAL FRONT IN THE STREET. IT MIGHT BE THAT THIS ROAD IS GOING TO COMMERCIAL, BUT THERE IS NO COMMERCIAL TO IT. I PERSONALLY WENT THROUGH AND MADE A LIST. I'D LIKE IF YOU MADE A LIST OF STREETS I'D LIKE TO HEAR. I WILL OFFER MY LIST FOR WHAT I MADE EVEN THOUGH WE CAME TO A LITTLE BIT MORE THAN $2 MILLION. THE FIRST STREET THAT I WROTE DOWN THAT IS ON THIS LIST IS NUMBER FOUR, PINE STREET FROM AMBLER TO TRY TO WAIT. IN MY OPINION, THAT IS ONE OF THE GATEWAYS INTO THE DOWNTOWN AREA. AND THAT STREET DEFINITELY NEEDS WORK. I KNOW THE REST OF PINE HAS SOME WORK NOT TOO MANY YEARS AGO IT HAS MEDIANS BUT THAT SECTION OF PINE REALLY NEEDS WORK. IT'S ON THE LIST. SO I PUT THAT DOWN AS A POTENTIAL CANDIDATE FOR THE DC AWAY. I ALSO PUT DOWN A STREET THAT PROBABLY HAS THE HIGHEST COMMERCIAL ACTIVITY OF ANY OF THE STREETS IN TOWN. I COULD BE WRONG ABOUT THAT BUT BETWEEN CLACK AND SHARON ON SOUTHWEST DRIVE. THE NUMBER OF BUSINESSES IN THE NUMBER OF TRAFFIC THERE I PUT THAT DOWN.

AND THEN I ALSO PUT DOWN THE AIRPORT BOULEVARD BECAUSE OF THE VISITORS WHO COME INTO OUR COMMUNITY, THAT'S THEIR FIRST IMPRESSION OF THE CITY IS THE ROAD THEY'RE DRIVING ON. SO I WOULD LIKE TO HEAR WHAT THE OTHER BOARD MEMBERS HAVE WRITTEN DOWN IF YOU'VE GONE THROUGH AND TABULATED SOME. THAT CAME TO A LITTLE MORE THAN $2 MILLION. BUT JUST I PUT DOWN PINE FROM AMBLER TO TURN AWAY. I PUT DOWN SOUTHWEST DRIVE FROM SHARON TO CLACK AND I PUT DOWN AIRPORT BOULEVARD. IT CAME UP TO $2.1 MILLION. I UNDERSTAND THE NUMBERS ARE ESTIMATES. YOU DON'T KNOW UNTIL YOU TAKE BIDS. IT MIGHT BE HIGH MIGHT BE LOW. ON SOME OF THE PROJECTS YOU'VE BEEN UNDER BUDGET AND SO WILL WE SAY 2.1 MILLION IT MIGHT BE 2 MILLION. IT MIGHT BE 2.3 MILLION UNTIL YOU TAKE BIDS YOU DON'T REALLY KNOW.

>> RIGHT. THE NUMBERS THAT YOU HAVE BEFORE YOU WE ARE USING FROM OUR 2019 PROJECTS THAT WE RECEIVED BIDS ON. YOU ARE ABSOLUTELY CORRECT IN THAT WE WILL NOT KNOW MORE UNTIL WE START TO DO SOME PRELIMINARY ENGINEERING. OUR DIRECTION THAT WE ARE FOLLOWING IS ON ALL STREET PROJECTS WE ARE TAKING HIS FIRST SOIL IS FARS BORINGS THE PAVEMENT AND THE SUB SOILS, SO THAT WE TRULY CAN DO A COMPLETE DESIGN.

>> TWO OTHER BOARD MEMBERS HAVE COMMENTS ABOUT PARTICULAR PROJECTS? OR IDEAS IF YOU'VE DRIVEN SOME OF THE POTENTIAL PROJECTS?

>> I HAD NUMBER SEVEN WHICH WAS 18 BETWEEN PINE AND COTTONWOOD. THE AMBULANCES AND PEOPLE GETTING TO AND FROM -- THAT IS JUST A TON OF TRAFFIC IN THERE. THAT I SEE, ANYWAY. I DID DRIVE ABOUT HALF OF THEM. BUT I HAD NINE, NUMBER SEVEN, NUMBER FOUR. BETWEEN AMBLER AND TREADWAY (LAUGHING) THAT'S PRETTY BAD RIGHT THERE.

>> SO YOU HAD NUMBER FOUR NUMBER NINE?

>> NUMBER SEVEN. JUST WRITE A 2 MILLION.

>> OKAY. >>, THE SECOND PINE -- JUST BECAUSE IT WOULD BE SUPPORTIVE OF HENDERSON AND TEXAS TECH AND WOULD BE A GREAT THING IS YOU WERE SAYING IS AN ENTRY INTO THE DOWNTOWN AREA WHICH I THINK DCOA WOULD APPRECIATE.

>> SIMMONS IS THERE. WHEN YOU GET SOUTH OF AMBLER, THE ROAD IS IN OKAY CONDITION BUT NORTH OF AMBLER IT NEEDS WORK. OTHER COMMENTS FROM THE BOARD? ANY THOUGHTS ABOUT THE DC AWAY

[00:40:01]

MONEY. >> JUST TO BE CLEAR, THE THINGS ON THE LIST ALL MEET THE DCOA QUALIFICATIONS, CORRECT?

>> YES. WERE USING GUIDANCE THAT WE RECEIVED FROM THEM. AND EVEN THIS LIST, WE'VE REDUCED THIS LIST. WE HAD A NUMBER OF PROJECTS THAT WERE SMALL THE WEEK -- THEY WERE A FEW BLOCKS IN LENGTH WE ELIMINATED THOSE BECAUSE WE WANTED TO DELIVER CONSTRUCTIVE OLD PROJECTS THAT WOULD SORT OF LIMIT BUT WERE NOT SPREADING THIS MONEY ALL OVER THE PLACE AND WE ARE MAKING CONSTRUCTIVE ALL AS FAR

AS PER SE. >> THANK YOU.

>> MOST OF THE STREETS THAT I DROVE WERE NOT DCOA STREETS.

>> OKAY. >> I WOULD AGREE WITH NUMBER FOUR. PINE STREET. AS AN ENTRY WAY TO THE CITY. EXCUSE MY VOICE. I WOULD AGREE WITH THAT ONE FOR SURE. ALSO, THE NORTH 18TH. THAT'S BEEN AN AREA THAT HAS BEEN NEGLECTED

OVER THE YEARS. >> OKAY. TO BRING THIS TO HAD I WILL MAKE THE MOTION THAT WE RECOMMEND TO THE STAFF THAT NUMBER FOUR, NUMBER SEVEN AND NUMBER NINE ON THE LIST GIVEN TO US WOULD BE OFFERED AS DCOA PROJECTS. IS THERE A SECOND?

>> SECOND. >> ANY OTHER DISCUSSION?

>> RUTH? >>.

>> (ROLL CALL). >> OKAY. THE NEXT ITEM IS

[Additional Item]

DISCUSSION FOR THE $5.5 MILLION FEE MONEY AND MR. MCCAFFERY POINTED OUT TO US THAT THIS IS WHERE WE DESIGNATE THE WORK ZONES. MOST OF THIS MONEY SHOULD GO TO THE RESIDENTIAL STREETS, THAT'S WHAT WE ARE RECOMMENDING ANYWAY AND THE VARIOUS WORK ZONES. I THINK THERE WERE FOUR ON THE NORTH SIDE, FOR ON THE SOUTH SIDE AND IF YOU LOOK AT THE WORK ZONES, AND ADD UP THE DOLLAR AMOUNTS, I WENT THROUGH AND LOOKED AT THAT. AND I'LL JUST GIVE YOU MY PERSONAL OPINION AND LET EVERYBODY ELSE ENTER IN. I WROTE DOWN WORK ZONE N3, N5, NH. THOSE THREE WORKS ZONES ON THE NORTH SIDE.

AND THEN THE WORKS ZONES STN AND 17 ON THE SOUTH SIDE. AND THAT TOTAL THAT RIGHT AT $5 MILLION. SO WHAT I LOOKED AT WAS WHAT I LOOKED AT WAS N3N5NHS 1017 AND THAT TOTALS ABOUT 5 MILLION. THAT WOULD LEAVE ABOUT 500,000 FOR AN INTERSECTION. THEN THERE ARE A NUMBER OF GOOD INTERSECTIONS, SMALLER AND LARGER. I DO KNOW THAT THE INTERSECTION ON SOUTH 14TH AND BARROW IS ONE THAT IS A MAJOR STREET THAT IF IT WAS TAKEN ALL THE WAY TO THE -- THERE'S SOME DRAINAGE THAT GOES THROUGH THEIR AND CONCRETE AREA WEST TO A VALLEY. THAT'S ONE INTERSECTION THAT I WROTE DOWN. I KNOW THERE'S A LOT OF CANDIDATES BUT THE WORK IS ZONES THAT WE DEPICT FROM HER RECOMMEND FROM, YOU SEE ON YOUR MAP, ARE N 14, AND H, S 1017

S-11 AS 23. >> GIVE IS WHEN YOU RECOMMENDED

. >> AND THREE, AND FIVE AND H.

EIGHT. >> THAT COMES UP TO ABOUT $5 MILLION. THAT WOULD LEAVE 500,000 FOR AN INTERSECTION OR TWO SMALL INTERSECTIONS. I KNOW THE TWO INTERSECTIONS ON PINE ARE LOW-WATER CROSSINGS AND MAYBE THOSE TWO COULD BE DONE SINCE THERE ARE NO SIGNALS INVOLVED. THEY MIGHT COULD BE DONE. YOU CAN SEE WHETHER IT WAS THAT OR A LARGER SINGLE INTERSECTION. THERE ARE MANY INTERSECTIONS THAT THEY HAVE LISTED THAT COULD BE LOOKED AT.

>> I WOULD LIKE TO SEE US PICK A FEW MORE INTERSECTIONS IF POSSIBLE BECAUSE THOSE ARE MORE PUBLICLY USED AND ESPECIALLY FIRST FIXING THE STREET AREA NOT THE INTERSECTION AREA IT BECOMES A HAZARD. IT WOULD BE MAY BE BETTER TO LOOK AT THOSE AS WELL. MY ONLY FEAR IS SPENDING 3 MILLION ON THE SOUTH SIDE AND ONLY 2 MILLION ON THE NORTH SIDE AND MAKING SURE THAT WE TRY TO BALANCE THE NUMBERS OUT AS MUCH AS POSSIBLE.

[00:45:03]

>> THAT MAY BE DIFFICULT TO DO JUST BASED UPON THE STREETS THAT ARE IDENTIFIED.

>> SURE. >> I THINK THAT'S THE PROBLEM,

ISN'T IT, MR. MCCAFFERY? >> IT IS. SO THE TREATMENTS THAT WE INPUTTED INTO THE SYSTEM WAS TO LOOK AT A RESURFACING ON PROGRAM. WE INITIALLY PUT IN -- I WANT TO SAY MORE MINOR TYPE TREATMENT. WE LOOKED AT A CODED ROCK CHIP SEAL TYPE OF PROGRAM. WE WERE NOT COMFORTABLE IN THE INFORMATION THAT WE WERE GETTING BACK TO US TO BE ABLE TO FORMULATE THOSE INTO CONSTRUCTIVE WILL TYPE PROJECTS. WE PUSHED AWAY FROM THAT TREATMENT FOR THIS YEAR AND FOCUSED IN ON RESURFACING.

AND SO WHAT YOU SEE BEFORE YOU IS WHAT ARE THE OPTIMAL LOCATIONS. AND THEN, AGAIN, STAFF WORKED IN PUTTING THOSE STREETS -- AS FAR AS UNITS, TOGETHER, SO THAT WE HAD A NUMBER OF BLOCKS THAT ARE CONTIGUOUS TO ONE ANOTHER IS WHY YOU HAVE THESE PARTICULAR WORKS ZONES VERSUS ANY OF THE OTHER OF NUMBER OF WORKS ZONES.

>> WE TALKED IN THE PAST THAT THE NORTH SIDE, THE DIFFICULTY IS IT NEEDS MORE EXTENSIVE

WORK. >> CORRECT. MANY ROADS ARE

BEYOND A RESURFACING TYPE. >> I UNDERSTAND.

>> I WOULD HOPE THAT WE COULD -- THIS GO ROUND GET THE BIG BANG FOR OUR BUCK AND ASKED 10, 17, I DROVE THOSE AND THOSE ARE HORRENDOUS. IN UNDERSTANDING THE -- HOW MUCH ROAD SURFACE IS GETTING TAKEN CARE OF IN THOSE TWO. AND THEN WHEN WE GET TO THE MAJOR REHAB STAFF, I THINK WE CAN HAVE A LITTLE BIT OF DIRECTION AND SAYING NEXT GO ROUND, LET'S SEE IF WE CAN'T THROW THE PENDULUM TOWARD THE NORTH SIDE TO CATCH SOME BIGGER STOP OVER THEY ARE. IF WE ARE ALL COGNIZANT OF THAT, WHAT WE ARE DOING, THINK WE CAN SAY HEY, IT'S COMING. JUST BE PATIENT. WE ARE TRYING TO SPREAD THIS OUT RIGHT NOW AND THEN GET THERE AS WE GO FORWARD. AND I WOULD HOPE THAT STAFF COULD FOLLOW ALONG WITH THOSE GUIDELINES FOR US SO WE DON'T FEEL LIKE WERE PLAYING FAVORITISM TO EITHER SIDE OF TOWN, THAT WE ARE DOING WHAT THE CITY AND STAFF TEAMS IS THE BIGGEST BANG FOR THE BUCK AND HELPING AS MANY PEOPLE AS WE

CAN EACH TIME. >> I DID NOT SEE A COST ESTIMATE FOR N 14 IN THE PACKET. AM I MISSING IT SOMEWHERE?

>> IT WASN'T. >> I SAW IT ON THE MAP. BUT I

DON'T SEE A COST ESTIMATE. >> I BELIEVE IT WAS LINKED

TOGETHER WITH LETTER AND H. >> IS INCLUDED.

>> I BELIEVE SO. >> SO THEN, REALLY, WE ARE TALKING ABOUT DOING AND THREE, FIVE, EIGHT AND THEN 14.

>> EVERYTHING THAT YOU LIST ON THE NORTH SIDE.

>> CORRECT. >> OKAY.

>> AND 14 WAS JUST A COUPLE OF STREETS IT LOOKS LIKE.

>> OF HER COMMENTS ABOUT THE WORK ZONES OR INTERSECTIONS? DID YOU HAVE AN IDEA AS FAR AS

INTERSECTION. >> WELL MY QUESTION WAS THE NORTH 19TH THE PINE STREET INTERSECTIONS THE TO YOU TALKED ABOUT THAT COULD BE CONCRETED

THAT DO NOT HAVE SIGNALS. >> THE CURRENTLY NOT SIGNALIZED. WE WOULD NOT ANTICIPATE THE MEET THE WARRANTS FOR SIGNAL. THEY ARE AN ASPHALT VALLEY GUTTERS THAT GO THROUGH THOSE INTERSECTIONS. IF WE WERE TO PROCEED WITH THOSE INTERSECTIONS, WE BE LOOKING AT REPLACING A GOOD MAJORITY OF THOSE INTERSECTIONS

WITH CONCRETE. >> AND THOSE TWO INTERSECTIONS, WHAT WOULD BE THE ESTIMATED COST OF THOSE INTERSECTIONS WITHOUT TRAFFIC SIGNALS.

>> I WOULD SUSPECT LOOKING AT TWO TO $250,000.

>> OUT OF THE 500,000, AS CAN PROPOSE, WE COULD GET A COUPLE OF THOSE INTERSECTIONS ON PINE STREET DONE FOR THAT HALF-MILLION THAT WE HAVE LEFT?

>> I WOULD BELIEVE SO. >> SINCE WERE TALKING ABOUT DOING PINE AND NORTH 18TH VIS-C-VIS INTERSECTIONS THAT ARE ADJACENT TO THAT.

>> AND PINE FROM AMBLER NORTH IS PRETTY GOOD. IT'S JUST THOSE INTERSECTIONS ARE NOT

[00:50:02]

GOING TO LAST. THEY CARRY A LOT OF WATER. IF I REMEMBER RIGHT.

>> IT TO BE A LOT OF GOOD IMPROVEMENT IN THAT AREA. SO -- COMMENT FROM ANY OF THE

OTHER BOARD MEMBERS? >> NO. I'M JUST GATHERING CONCEPTUALLY BECAUSE I DO DRIVE SOME OF THOSE STREETS BUT I'M GETTING THE CONCEPT OF -- SOME OF THOSE STREETS, SOME PARTS ARE GOOD AND SOME PARTS ARE BAD. BUT IF WERE GOING TO WORKING ON WE MIGHT AS WELL GO AHEAD -- EVEN IF THE PARTS ARE GOOD DO THEM SO YOU HAVE ALL NEW STREETS IS WHAT I'M IMAGINING? AND THOSE WERE THE ONES IN N3, FIVE AND EIGHT. I NOTICE YOU HAVE ONE BLOCKADE THIS IS PRETTY GOOD IN THE NEXT BLOCK A THIS IS NOT SO GOOD.

>> THAT IS CORRECT. GO AHEAD AND BRING THE WHOLE STREET EVEN THOUGH ONE BLOCK MAY BE BETTER THAN THE OTHER DO THE STREET SEE BRING IT UP TO THE SAME STANDARD.

>> OF THE STREETS THAT YOU HAVE THAT ARE HIGHLIGHTED -- WERE THE PORTION OF THAT STREET THAT IS HIGHLIGHTED IN RED, THAT IS THE PORTION THAT WE WOULD BE LOOKING AT DOING UNDERNEATH THIS PROGRAM. SO IF YOU GO OUTSIDE OF THOSE RED PORTIONS OF THAT PARTICULAR STREET, THAT -- THOSE SEGMENTS ARE MORE THAN LIKELY, AS FAR AS OUTSIDE OF THE SCOPE OF NEEDING A RESURFACING. THEREFORE THEY COULD BE BETTER AS FAR IS IN CONDITION OR THEY COULD BE WORSE. DOES THAT MAKE SENSE? SO NO. WE DID NOT GOING ENTIRE LENGTH. WE TRIED TO PULL AS MANY BLOCKS AS WE COULD COLLECTIVELY. AND SO, ONE OF THE TOOLS THAT WE HAVE NEW IS THE ABILITY TO BE ABLE TO HAVE IT RUN IN OPTIMIZATION FOR US. SO WE MAY HAVE TWO OR THREE BLOCKS -- EXCUSE ME AND THE TWO BLOCKS ON EITHER ENTER OUTLINING A PARTICULAR TREATMENT. WE CAN OPTIMIZER RUN AND OPTIMIZER THROUGH THAT AND IT WILL TELL US THAT WE SHOULD PICK UP NOT ONLY THOSE TWO END BLOCKS BUT WE SHOULD PICK UP THE MIDDLE BLOCK TO MAKE A COLLECTIVE TYPE STREET SEGMENT THAT COULD FALL UNDER THAT CRITERIA. DOES THAT MAKE

SENSE? >> AND WERE USING THE TOOL RIGHT NOW. WE DID NOT HAVE ACCESS UNTIL THIS PAST FALL. SO THE PROGRAM THAT YOU APPROVED WE WERE NOT ABLE TO DO THAT BUT THIS YEAR WE WERE. WE WILL CONTINUE TO DO THAT. IF WE CAN OPTIMIZE OR STRETCH AS FAR AS THOSE CONTIGUOUS BLOCKS, WE TRY TO DO THAT.

>> SO JUST RUNNING THE NUMBERS, IF WE DID THESE NUMBERS WITH THE TWO INTERSECTIONS ON PINE

THAT WE DISCUSSED, THAT'S 4.8. >> I'M SORRY IT'S 4.8 AND THE NEED TO INTERSECTIONS WOULD BE AN ADDITIONAL 500,000.

>> IF THERE'S NOT ANY OTHER DISCUSSION I ENTER -- A DETAINEE DISCUSSION THAT ALL OF THE WORK ZONES ON THE NORTH SIDE AND THE WORK ZONE PLUS THE TWO INTERSECTIONS ON PINE WHICH I BELIEVE ARE IDENTIFIED AS NUMBER FOUR AND FIVE, WOULD BE PROPOSED FOR THE 2021 5.5 MILLION STREET MAINTENANCE FEE WOULD ANYONE CARE TO MAKE THAT MOTION?

>> DO I NEED TO SPEAK IT OUT AGAIN.

>> YES IT WOULD BE THE LETTER AND THREE, FIVE, EIGHT, C10, 17 INTO INTERSECTIONS ON PINE.

WHICH ARE LABELED NUMBER FOUR AND FIVE.

>> YES. >> IS THERE A SECOND?

>> YES. ANY OTHER DISCUSSION? >> I CALL FOR A VOTE RUTH.

>> (ROLL CALL). >> THE NEXT ITEM ON THE AGENDA

[4. Discussion of the Street Maintenance Revenues and 2019 & 2020 Street Maintenance Projects. (G. Mccaffery)]

IS THE DISCUSSION OF THE STREET MAINTENANCE REVENUES 2019 AND 2020 STREET MAINTENANCE

PROJECTS. MR. MCCAFFREY? >> WHAT WE HAVE INCLUDED IN YOUR PACKET IS A FINANCIAL SUMMARY OF JUST SHOWING YOU THE DOLLARS THAT ARE COMING IN WITHIN THE STREET MAINTENANCE FEE. ROUGHLY, WE PROJECT THAT THIS AMOUNT WILL BE 5 AND A

[00:55:13]

HALF MILLION DOLLARS ANNUALLY, COMING INTO THAT PROGRAM. AS YOU LOOK INTO THE FINANCIAL STATEMENT, YOU WILL SEE THAT IT SHOWS THE $2 MILLION CONTRIBUTION FROM THE DCOA BUT IT ALSO SHOWS IN THE REVENUE STREAM OF THE GENERAL FUND CONTRIBUTION, OF GLOVER MILLION DOLLARS. THOSE DOLLARS ARE USED BY THE STREET SERVICES GROUP FOR THEIR ROUTINE MAINTENANCE ACTIVITIES. WE ALSO INCLUDED WITHIN THIS AGENDA ITEM, YOU HAD REQUESTED US TO PROVIDE TO YOU, EVERY TIME WE MEET A PROJECT STATUS UPDATE. WE PROVIDE IT ON YOUR TABLE THIS EVENING AS WELL AND 11 BY 17 PROJECT LISTING. AND SO, EACH PROJECT IS LISTED OUT IN THAT TABLE. WE'VE ALSO LISTED WITHIN THAT TABLE WHERE WE ARE AT AT THE PARTICULAR STAGE OF THIS PROJECT. SO YOU WILL SEE IN THE MIDDLE OF THAT TABLE I BELIEVE IT'S COLUMN NUMBER FOUR OR FIVE OF THAT TABLE IT WILL SHOW YOU AS FAR AS A D OR C. NEXT TO A NUMBER.

THAT NUMBER IS A PERCENTAGE OF WHERE WE ARE AT. IF YOU WERE TO LOOK AT RIDGEMONT, ONE OF OUR FIRST PROJECTS IN 2019, WE HAD TO PROJECT SEPARATE FROM OUT THERE. -- AND THE -- THEY CALL THE BOULEVARD MAIN ENTRANCE INTO THE APPLING MALL.

THE REASON THAT PORTION IS NOT COMPLETE, WE BEEN TRYING TO WORK WITH THEM AND RECEIVING AS FAR AS AN EASEMENT TO BE ABLE TO COMPLETE THAT PORTION OF THE PROJECT. AS A MATTER FACT, TODAY WE FINALLY HAVE AN EXECUTED EASEMENT. I FULLY EXPECT OUR CONTRACTOR WILL FINISH OUT HIS CONCRETE WORK OUT THERE THAT PROJECT WILL BE COMPLETE. AS YOU SEE NEXT THERE IS A RIDGEMONT PRODUCT LISTED THAT IS FOR CIVILIZATION. THAT PARTICULAR PROJECT, WE ARE 95 PERCENT DONE WITH THE DESIGN. THE REASON WE SEPARATED THAT OUT AS WE NEEDED TO OBTAIN AN EASEMENT AT ONE OF THE CORNER AREAS TO BE ABLE TO PUT IN THE TRAFFIC POLE. WE ARE CLOSE TO RECEIVING AS FAR AS A PARTICULAR EASEMENT. WE DON'T HAVE IT YET. WE FEEL IN THE NEXT 30 TO 45 DAYS WILL HAVE THAT AND HOPEFULLY AS FAR AS WITHIN THE NEXT 6090 DAYS.

THE BIGGEST LAG TIME WILL BE THE SIGNAL PULSE. THIS NORMALLY LAG TIME ON ORDERING

AND DELIVERING THOSE ITEMS. >> THE OTHER PRODUCTS ARE LISTED THERE EITHER IN DESIGN WE HAVE ONE PROJECT THAT AS YOU SEE IN THAT LISTING THAT'S BEEN AWARDED. IT'S A RESURFACING PROJECT AS FAR AS WITHIN ONE OF THE WORK ZONES. IT'S ACTUALLY LETTER AND 10 AND 13. YOU'LL SEE WE HAD A COUPLE OF PROJECTS THAT ARE OUT AND ARE BEING ADVERTISED RIGHT NOW WE ANTICIPATE AWARDING THOSE PROJECTS WITHIN THE NEXT 30 DAYS. ONE OF THEM IS AS 15 IT'S A RESURFACING PROJECT. THE OTHER ISN'T AS SEXY AND AS 24. WE'VE IDENTIFIED THIS AS BEING DONE AS A MODIFIED SLURRY. YOU APPROVED IT AS A MICRO SURFACING PROJECT. THE SAME THING. WE ARE JUST TERMING IT DIFFERENTLY AS WE BID THE PROJECT. WE ANTICIPATE AGAIN BOTH OF THOSE PROJECTS BEING AWARDED IN THE NEXT 30 DAYS. OTHER PROJECTS AND THIS IS NOT JOHN NOW IT'S JOHN KNOX. BUT JOHN KNOX THOSE ARE CONCRETE SECTIONS AS YOU SEE THERE THERE'S A NUMBER ON EACH ONE OF THESE WITHIN YOUR TABLE AND THIS TABLE IS INCLUDED IN THE PACKET AND AVAILABLE ONLINE FOR INDIVIDUALS TO REVIEW. ALL OF THESE OTHER ONES ARE WITHIN THEIR DESIGN DAYS RIGHT NOW. WE EXPECT ADVERTISING THEM WITHIN THE NEXT 30 TO 45 DAYS. SO IS GOING TO BE AN AWFUL LOT OF ACTIVITY AND WORK OCCURRING AS FARCE THIS COMING CONSTRUCTION SEASON. THESE ARE, AGAIN, JUST STREET MAINTENANCE FEE PROJECTS. WE HAVE A NUMBER OF BOND PROJECTS THAT WILL BE DONE SIMULTANEOUSLY. SO WITH THAT, I WOULD BE HAPPY TO ANSWER QUESTIONS THAT YOU MAY HAVE,

EITHER ONE OF THOSE ITEMS. >> I PERSONALLY WANT TO THANK

[01:00:03]

YOU FOR PUTTING THIS TOGETHER. THIS IS HELPFUL. IT HELPS THE BOARD TO SEE WHAT IS TAKING PLACE, THE SCHEDULE OF ACTIVITIES FROM THE STANDPOINT OF DESIGN AND CONSTRUCTION AND SO FORTH. THIS IS REALLY HELPFUL. I APPRECIATE YOU PUTTING THIS TOGETHER AND I KNOW YOU'RE NOT THE ONLY ONE DOING IT. WE APPRECIATE THE WORK THAT THE STAFF DOES ALSO.

[5. Discussion on Future Meeting Date]

>> ANY QUESTIONS FOR MR. MCCAFFREY? THE NEXT ITEM ON THE AGENDA IS DISCUSSION OF FUTURE MEETING DATES. MR. MCCAFFREY?

>> IF YOU RECALL BACK IN OCTOBER OF LAST YEAR, WE APPROACH THE BOARD ABOUT SETTING SOME STANDARD MEETING DATES TO BE ABLE TO COINCIDE WITH A COUPLE OF THINGS. ONE WAS OUR CONSTRUCTION SEQUENCING SCHEDULE. THE OTHER WAS THE ANNUAL BUDGET PROCESS. AND THEN LIKEWISE, TO SPREAD THESE MEETINGS NOW SO THAT THEY WERE NOT -- SORT OF PULLED IT TOGETHER IS -- WHEN THIS STREET MAINTENANCE ADVISORY BOARD WAS EVENTUALLY PULLED TOGETHER, AS YOU RECALL, ORIGINALLY, YOU HAD MEETING DATES THAT WERE IN THE ORIGINAL RESOLUTION MEETING IN JANUARY AND JUNE OF EACH YEAR. WE FELT THAT IT WOULD BE BEST TO BE ABLE TO SPREAD THOSE OUT.

WHAT WE ARE LOOKING FOR IS CONCURRENCE FROM THE BOARD UNLESS WE HAVE ADDITIONAL APPEALS. OR AS FAR AS YOUR OTHER APPEALS AS FAR AS ON REQUESTING AS FAR AS ADDITIONAL USES. WITHIN AS FAR AS OUR TRIP EFFECTOR USE CATEGORIES. WE WOULD LOOK TO MEET NOT WITH THE BOARD UNTIL JUNE 18 AS YOU SEE IN THE MEMORANDUM. WE ARE LOOKING FOR DIRECTION FROM THE BOARD. TO BE ABLE TO POSSIBLY SET THAT FUTURE MEETING DATE UP THIS EVENING.

>> FOR SOME REASON THE BOARD MEMBER FELT LIKE THERE NEEDED TO BE A MEETING FOR SOMETHING WE COULD CONTACT YOU AND REQUEST THAT THAT BE DONE. IS THAT RIGHT?

>> RIGHT. CURRENTLY I WOULD SAY START THIS MEETING, WE DO NOT ANTICIPATE HAVING ANY ITEMS THAT WOULD BE OF SUBSTANTIAL NATURE TO BRING -- BEFORE THE BOARD. I DO KNOW THAT WE FELT GOOD ABOUT BRINGING IN PROFESSIONAL EXPERTS ON DIFFERENT THINGS. BEEN IN CONTACT ALREADY WITH THE TEXAS ASPHALT ASSOCIATION AS FAR AS PREENING AS FAR AS THEY ARE -- ONE OF THEIR SENIOR LEVEL STAFF MEMBERS TO TALK WITH US ABOUT OTHER TREATMENT METHODS IF YOU'RE OPEN TO THAT. BUT I THINK WILL WORK REALLY LOOKING FOR STEPWISE WITH THIS FUTURE MEETING IS TO TRY TO BE ABLE TO BE SEAMLESS TO THE PUBLIC. ALLOWS AN OPPORTUNITY TO COME BEFORE THE BOARD ON AT LEAST TWO GIVEN DATES. SURELY, IF WE HAVE APPEALS IT WOULD HAVE TO BE HEARD BEFORE THE BOARD, WE COULD SCHEDULE ANOTHER MEETING.

>> KNOW WE HAD TAKEN ACTION PREVIOUSLY IN RECOMMENDING JUNE AND SEPTEMBER?

>> YOU HAD. >> SO THERE'S NO ACTION TO BE

TAKEN ON THIS? >> NOYAK.

>> OKAY. ARE THERE ANY QUESTIONS FOR MR. MCCAFFREY ON THIS ITEM? WELL, I THINK

[ADJOURNMENT]

THAT'S THE LAST ITEM ON THE AGENDA. SO SEE NO FURTHER BUSINESS. I WILL CALL THE MEETING TO

* This transcript was compiled from uncorrected Closed Captioning.