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[CALL TO ORDER ]

[00:00:03]

BLOM FIRST TO REVIEW AND APPROVE THE MINUTES FROM THE JANUARY

[1. Minutes: Review a Report, Hold a Discussion and Take Action on Approving the Minutes of the Meeting Held on January 30, 2020. ]

30G9 2020 MEETING. HAS THE BOARD HAD AN OPPORTUNITY TO LOOK OVER THE MINUTES? ARE THERE ANY CORRECTIONS THAT YOU WOULD LIKE TO OFFER?

>> NONE? OKAY. I'LL ENTERTAIN A MOTION TO APPROVE THE MINUTES FROM THE MEETING OF JANUARY 30TH, 2020.

>> SO MOVED. >> SECOND.

>> MOTION AND A SECOND. ANY OTHER DISCUSSION?

>> RUTH, WOULD YOU ASK FOR A VOTE?

>> MS. DEVOTEES. >> YES.

>> -- MS. DAVIS. >> YES.

>> MR. MARTIN. >> YES.

>> MR. DEVAREAUX. >> YES.

[2. 2022 Street Maintenance Program: Receive a Report, Hold a Discussion and Public Hearing, and Take Action of the Proposed Street Projects for the 2022 Street Maintenance Program (G. McCaffery) ]

>> NEXT ITEM IS THE 2022 STREET MAINTENANCE PROGRAM.

WE'LL GET A REPORT. WE'LL HAVE A DISCUSSION AND ALSO HAVE A PUBLIC HEARING AND POSSIBLY TAKE ACTION ON THE PROPOSED STREET PROJECTS FOR THE 2022 STREET MAINTENANCE PROGRAM.

>> YES. GOOD EVENING, CHAIRMAN.

BOARD MEMBERS. DIRECTOR OF PUBLIC WORKS.

WHAT WE HAVE BEFORE YOU IS A PRESENTATION OF I'M GOING TO SAY THREE MAJOR AREAS WE'RE LOOKING FOR THE BOARD'S GUIDANCE OR RECOMMENDATION REGARDING THE 2022 STREET MAINTENANCE PROGRAM.

THE FIRST ITEM AS FAR AS WITHIN THIS GROUP OR GROUPING IS WE'RE GOING TO REFER TO IT AS FUNDING THAT WOULD COME FROM THE DCOA AND WHAT YOU'LL SEE AS FAR AS -- I APOLOGIZE.

THIS IS BASICALLY THE SUMMARY PAGE.

SO BASICALLY A FUNDING THAT WE'RE LOOKING AT FOR THIS COMING YEAR IN 2022, WE'RE ANTICIPATING $20 MILLION FROM THE DCOA.

THIS WILL BE THE THIRD YEAR WE'VE RECEIVED A PLEDGE OF $2 MILLION FROM THE DCOA. THEY INDICATED A WILLINGSNESS TO PLEDGE 8 AND A HALF MILLION DOLLARS SO IN 2023 WOULD BE THE LAST YEAR OF THEIR FIVE YEARS WE'D BE LOOKING AT A MILLION DOLLARS. WE ANTICIPATE PROCEEDS COMING IN FROM THE STREET MAINTENANCE FEE OF $6.5 MILLION.

THAT'S AS FAR AS THE PROJECTION AS FAR AS FOR THE STREET MAINTENANCE FEE THAT COMES IN AS FAR AS FROM THE USERS, USER FEE FOR A TOTAL OF $8.5 MILLION WITHIN THE PROGRAM.

WE HAVE BROKEN THE PROJECTS UP INTO THREE MAJOR AREAS.

ONE IS CALLED MAJOR PROJECTS. YOU HAVE A LISTING OF THOSE AS WELL AS THE LOCATION MAP. I'M GOING TO GO OVER THOSE A LITTLE BIT IN A MINUTE HERE TUT ALSO HAVE AN INTERSECTION IMPROVEMENT PORTION WITH A LOCATION MAP.

AGAIN, RECALL WE HAD BROKEN THIS OUT BECAUSE CART GRAPH IS NOT ACKNOWLEDGED INTERSECTIONS AS PARTS OF ITS RATIONALE WHEN WE RUN A NUMBER OF SCENARIOS. IT WILL PICK UP MAJOR PROJECTS AND ALSO PICK UP THIS THIRD AREA WHICH WE'RE GOING TO DO WORK ZONE AREAS AND IN THIS YOU ALSO HAVE A LOCATION MAP AND YOU HAVE A LISTING OR SUMMARY OF EACH STREET THAT SHOWS A BEGINNING AND ENGINEERED. WE'VE BROKEN THIS PROGRAM UP THIS YEAR INTO THREE ZONES IN THE NORTH END OF TOWN AND THREE ON THE SOUTH END AND I'LL GET INTO EACH OF THOSE A LITTLE BIT AS WELL. LOOK AT THE MAJOR PROJECTS LISTING AND LOCATION MAP YOU HAVE A LARGER MAP OF THIS IN YOUR PACKET AS WELL AS THE TABLE.

THERE'S A LISTING OF 29 MAJOR PROJECTS.

I WOULD LIKE TO POINT OUT THAT ON THE SOUTH CENTRAL PART OF THE CITY, THE VERY BOT.COM OF THAT MAP, YOU'LL SEE THAT THERE'S A NUMBER OF ROADS ADDED INTO THAT. THESE ARE PARTICULAR ROADWAYS THAT STAFF HAS RECEIVED A LOT OF COMPLAINTS AND CONCERNS OVER THE LAST COUPLE OF YEARS. THEY'VE MADE IT AS FAR AS THIS LIST BECAUSE THEY MEET THE CRITERIA OF THIS MAJOR ROAD PROJECT LIST WHICH THE DCOA HAS INDICATED AS FAR AS THEIR WILLINGNESS TO FUND PROJECTS AS LONG AS THEY HAVE A PREDOMINANT AMOUNT OF COMMERCIAL FRONTAGE AROUND IT.

[00:05:44]

WE'RE LOOKING FOR A FULL DEPTH REPAIR ON THE ROADWAY WHERE YOU NEED THE MOST AGGRESSIVE TYPE OF TREATMENT THAT WE'D BE LOOKING AT BUT NONE OF THOSE OUTLINED AS FAR AS I WANT TO SAY A COMPLETE RECONSTRUCTION. WE TRIED AGAIN TO KEEP WITHIN THE BOUNDARIES OF THIS IS A MAINTENANCE BATHROOM.

AND EXACTLY THAT'S WHAT WE'RE TRYING TO ACHIEVE.

THE FAR LEFT YOU SEE THE PRIORITY.

WHAT THAT INVOLVES IS STAFF HAD BASICALLY LOOKED AT THE AVERAGE DAILY TRAFFIC. THE GREATEST IMPACT AS FAR AS ON THE PCI WITHIN THE ENTIRE PROGRAM.

THE CONDITION OF THE ROAD. AND THE TYPE OF MAINTENANCE THAT STAFF HAS ENCOUNTERED. THAT'S PRIMARILY STREET SERVICES DIVISION. WHAT WE'RE LOOKING FOR IN THIS IS YOUR RECOMMENDATION ON WHERE BEST CAN WE SPEND THE $2 MILLION THAT THE DCOA HAS PLEDGED FOR 2022.

YOU CAN SURELY AS FAR AS ADDITIONAL STREETED MAINTENANCE FEE MONEY TO THAT. WITNESS-3 DONE THAT IN THE PAST.

WHEN WE'VE EXCEEDED THAT $2 MILLION.

SO THERE'S A NUMBER OF THOSE THAT OBVIOUSLY YOU SEE THAT THEY EXCEED THE $2 MILLION. THE NEXT AREA IS BROKEN DOWN INTO INTERSECTION IMPROVEMENTS. WE'VE GIVEN YOU A NUMBER OF THESE. THERE ARE 19 OF THEM.

8 ON THE NORTH END OF THE CITY. NINE ON THE SOUTH END OF THE CITY. NONE OF THESE INTERSECTIONS HAVE BEEN DETAILED AS FAR AS SCOPED UTE ENGINEERING WISE SO WE'VE PUT A TYPICAL COST OF $500,000 ON EACH INTERSECTION.

IF THERE IS NO TRAFFIC SIGNALIZATION IMPROVEMENTS OR PEDESTRIAN IMPROVEMENTS THE COST OBVIOUSLY GOES DOWN AND A GOOD EXAM OF THOSE ARE THE ONES THAT YOU PICKED OFF THE LIST ON PINE STREET IMMEDIATELY NORTH OF CITY HALL NORTH OF THE CIVIC CENTER.

NEITHER OF THOSE INTERSECTIONS THAT WE'LL BE DOING THIS COMING YEAR HAVE SIGNALIZATION SO WE'RE LOOKING AT AROUND $300,000 TO REDO THOSE INTERSECTIONS FROM THE EXISTING ASPHALT CROSS SECTION TO A CONCRETE CROSS SECTION.

SO IF YOU CHOOSE ANY OF THESE INTERSECTIONS THE FUNDING SOURCE WOULD HAVE TO COME FROM THE STREET MAINTENANCE FEE FUND AND NOT THE DCOA DOLLARS BECAUSE NONE OF THESE INTERSECTIONS MEET THEIR CRY NEAR I CAN'T. WE'VE GIVEN YOU A LISTING AS FAR AS THESE. THIS THE LIST HAS NOT CHANGED FROM A YEAR AGO. WE'VE BEEN PECKING OFF THIS LIST OVER THE LAST COUPLE OF YEARS. THE LARGEST PORTION I GUESS I WOULD SAY OF THIS MAINTENANCE PROGRAM IS FOR US TO LOOK AT AS FAR AS A NUMBER OF WORK ZONES. SO WHAT WE'VE DONE THIS YEAR IS AGAIN TRIED TO BALANCE OUT THESE DOLLARS OR CONSIDERATIONS WHERE WE HAVE THREE ZONES THAT ARE ON THE NORTH END OF TOWN AND THREE ON THE SOUTH. NOW, HOW DO WE ACHIEVE OBTAINING THESE? WE RUN A NUMBER OF SCENARIOS THROUGH CARTOGRAPH WHICH GIVES US THE MOST OPTIMAL SCENARIOS BASED ON THE DOLLARS THAT WE HAVE AVAILABLE.

AND THEN IT BASICALLY PRODUCES A NUMBER OF STREET SEGMENTS.

WE THEN TRY TO TO DETERMINE AS FAR AS THE STREET SEGMENTS THAT HAVE MOST OF I GUESS I WANT TO SAY -- DELIVER TO YOU A MINIMUM 6 TO 8 ZONES AS BEST WE CAN BASED ON THE SCENARIOS THAT HAVE BEEN RUN. WHAT WE'VE DONE THIS YEAR BECAUSE OF THE WAY THAT THESE ZONES CAME OUT AND THE DOLLARS THAT ARE AVAILABLE AGAIN THEY'RE SIX AND A HALF MILLION DOLLARS AVAILABLE WITHIN THE STREET MAINTENANCE FEE.

YOU'LL SEE THAT WE'VE BROKEN THAT WAS SO THAT YOU WOULD BE - ABLE TO CONSIDER AS FAR AS DOING A PORTION OF A PARTICULAR WORK ZONE VERSUS SPENDING ALL THE MONEY OR ALLOCATING ALL THE MONEY INTO ONE PARTICULAR ZONE. YOU SEE ON THIS LIST THE SUB

[00:10:05]

ZONES IDENTIFIED WITHIN THE WORK ZONE GROUPINGS.

AND AS I NOTED TO YOU THAT THERE ARE SIX ZONES IN TOTAL, THERE'S 14 ZONES THAT ARE SPLIT SUB ZONES THAT ARE SPLIT UP.

THE ONE AT THE BOTTOM IS A PRESERVATION MAINTENANCE.

WHAT WE'RE LOOKING AT THERE AS YOU RECALL WE CAME TO YOU A YEAR AGO, DID A PRESENTATION ON AN ALTERNATIVE PAYMENT PRESERVATION. ONE OF THE THINGS WE'RE TRYING TO DO IS EXTEND THE LONGEVITY OF OUR PAVEMENTS WITHIN THE ENTIRE SYSTEM AS MUCH AS WE CAN AND SO WE'RE LOOKING AT ALTERNATIVE METHODS OUTSIDES IN THE NORMAL RESURFACING OUTSIDE OF THE NORMAL I WANT TO CALL IT RECONSTRUCTION WHERE WE WOULD REMOVE THE ENTIRE ASPHALT OR BASE SECTION.

WE'RE TRYING TO LOOK AT MINIMUM -- NOT ABLE TO HANDLE SO THESE PARTICULAR STREETS LIKE THEY ARE ANYWHERE FROM -- LIKELY ARE ANYWHERE FROM FIVE TO SEVEN YEARS IN AGE.

THEY'RE NEEDING A TREATMENT BEYOND A CRACK SEALED TREATMENT THAT STREET SURFACES HAS ALREADY PROVIDED.

BY DOING TREATMENTS SUCH AS SAY THE MICROPAVING THAT WE DID THAT PAST YEAR WE'RE ABLE TO EXTEND THE PAYMENT LIFE OF THAT PARTICULAR PAYMENT FROM ITS NORMAL 20 YEAR 29 WE'RE ABLE TO ADD ANOTHER SEVEN TO TEN YEARS ONTO THAT PARTICULAR STREET.

AND SO THAT'S WHAT THIS PARTICULAR PRESERVATION ITEM THAT WE HAVE AS FAR AS IN THAT LIST.

THE OTHERS ARE ALL RESURFACING WHAT WE WOULD BE LOOKING AT THESE PARTICULAR ROADS. WE'D BE LOOKING AT KNOWING OFF AN INCH AND A HALF FROM EDGE OF CURB TO EDGE OF CURB.

WE'D BE LOOKING AT MINOR BASE REPAIRS ON THESE ROADWAYS.

WE'D BE LOOKING TO COMING BACK IN FOR A TWO INCH LAYER OF ASPHALT AND RECROWNING AS FAR AS THE ROAD TO BE ABLE TO BETTER FACILITATE WATER DRAINAGE FROM THE MIDDLE OF THE ROAD OUT INTO THE EDGE TO THE MIDDLE OF THE TUSH LINE.

AS NOTED TO YOU IN THE PAST THAT'S BEEN ONE OF THE UNDERLYING ISSUES WITH MAINTAINING AS FAR AS OUR STREETS. YOU CAN SEE A TOTAL OF $17 MILLION. IT'S A LARGE NUMBER.

AND YOU ONLY HAVE 6 AND A HALF MILLION TO REALLY SPREAD THOSE DOLLARS AROUND. WHAT STAFF IS LOOKING FOR FROM YOU THIS EVENING IS FOR YOU TO IDENTIFY WHERE YOU WOULD LIKE TO HAVE US SPEND THOSE SIX AND A HALF MILLION DOLLARS THROUGH DESIGN AND CONSTRUCTION FOR THE YEAR 2022.

SO TO SORT OF WALK YOU THROUGH THESE ZONES AND WHERE THEY'RE AT, YOU'VE GOT DRAWINGS OF THESE IN YOUR PACKET.

BUT WORK ZONE N6 AS FAR AS YOU SEE IN YOUR PACKET IT'S BOUNDED BY NORTHEAST 10TH AND GRIEFTH ROAD.

-- GRIFFITH. THE NEXT ZONE IS N15.

YOU'LL SEE THIS IS TYPICAL IF WE GET INTO THE SUB ZONES THE DIFFERENT COLOR REPRESENTS AS FAR AS THOSE ROADS THAT WOULD BE COVERED AS FAR AS WITHIN THAT PARTICULAR ZONE.

IF YOU LOOK AS FAR AS INTO THOSE DETAILED SHEETS AND I'M GOING TO TRY TO JUST SORT OF FOLLOW THIS THROUGH AS FAR AS THE TEXT IS A LITTLE SMALL FOR ME TO READ EVEN UP THERE BUT IF YOU WERE TO LOOK AT THAT EACH OF THOSE WE GIVE YOU A COST ESTIMATE TO DO THOSE PARTICULAR SUB ZONES. THAT'S THE ESTIMATE THAT'S BEEN IDENTIFIED THROUGH CARTOGRAPH TO -- WORK ZONE N16 WE'VE BROKEN INTO A NUMBER OF SUB ZONES AS YOU CAN SEE.

THIS PARTICULARLY AS FAR AS GROUPING IS NORTH OF I-20 AND LOCATED AS FAR AS IN THE AREA OF OLD ANSON ROAD.

AND IF YOU LOOK AT AS FAR AS SOME ON S9, THIS PARTICULAR ZONE IS BOUNDED BY SOUTH 14TH AND SOUTH 7TH.

AND ALSO SALES BOULEVARD AT THE POT TOM OF THE PAGE -- BOTTOM OF THE PAGE AND THEN AT THE TOP OF THE S9 IS TREADWAY.

THE NEXT ZONE IS WORK ZONE S11. THE INTENT IS TO TRY TO EXTEND

[00:15:55]

THE LONGEVITY OF THOSE ROADS. WITH THAT I'M HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE WITHIN ANY OF THOSE AREAS.

>>> THIS IS A LOT OF INFORMATION.

HOW THE BOARD MEMBERS HAVE HAD AN OPPORTUNITY TO LOOK AT IT AHEAD OF TIME BECAUSE THERE ARE LOTS OF THINGS TO CONSIDER AND HOPEFULLY YOU'VE BEEN ABLE TO DRIVE SOME OF THE STREETS AND GET AN IDEA OF SOME OF THESE THAT HAVE BEEN LISTED BY DCOA AND THE WORK ZONES IDENTIFIED BY THE CITY STAFF.

WHEN WEAVER LOOKING AT RECOMMENDING SOME OF THESE WORK ZONES BASED UPON THE NUMBERS WE'RE GIVING IT, IT DOES NOT HAVE TO BE 50/50 IF YOU LOOK AT NORTH AND SOUTH ZONES.

IS THAT ACCURATE? >> THAT'S CORRECT.

AND, AGAIN, LET ME JUST REITERATE SOME OF THE DISCUSSION WE'VE HAD OVER THE LAST COUPLE OF YEARS.

WE TRY TO USE FIRST STREET AS A DIVIDING LINE OF THE CITY.

HOWEVER, WHEN WE LOOK AT OUR ENTIRE STREET NETWORK, THE MAJORITY OF THIS STREET NORTH OF FIRST STREET REQUIRE A MORE INTENSIVE ROAD TREATMENT THAN SAY RESURFACING.

MANY OF THOSE IN THOSE WORK ZONES REQUIRE A RECONSTRUCTION OR REHABILITATION WHICH IS A MUCH MORE AGGRESSIVE IMPROVEMENT THAN WHAT WE'RE INCLUDING -- THE MAJORITY OF THOSE ROADS ARE RELATIVELY I WANT TO SAY NEWER THAN, SAY, NORTH OF FIRST STREET AND SO THE CHALLENGE WE HAVE IS TO TRY TO BALANCE THOSE DOLLARS OUT AND REALLY FIND WORK ZONES THAT ARE CONSTRUCTIBLE.

IN OTHER WORDS WHEN WE RUN THE SCENARIOS THROUGH CARTOGRAPH, A NUMBER OF STREET SEGMENTS POP UP THROUGHOUT THIS MAP AND IT'S DIFFICULT FOR US TO PUT TOGETHER A PROJECTNA HAS STREET SEGMENTS SAY BLOCK PER BLOCK ALL OVER THE NORTH END OF TOWN WHERE WE CAN MAYBIC IT WHERE -- MAYBE WE CAN MAKE IT WHERE THEY'RE IN A GROUPING. WE TAKE IF ENTIRE STREET NETWORK AND WE'RE ABLE TO

[00:20:33]

NOT NECESSARILILY MOVE THAT PIECE OUT HIGHER BUT NOT HAVE IT DROP AT A GREATER RATE. DOES THAT MAKE SENSE?

>> ONE OTHER QUESTION AND I'LL LET THE OTHER BOARD MEMBERS ASK QUESTIONS. BUT I'VE ASKED YOU THIS BEFORE BUT WE DON'T HAVE DAILY TRAFFIC NUMBERS IS THAT RIGHT? FOR ANY OF THESE STREETS? OR WHEN WE TALK ABOUT ALL OF THESE STREETS ARE WORTHY CANDIDATES I'M SURE.

THEY'RE ON THE LIST. BUT YOU ARE CORRECT.

>> YEAH. THAT'S THE ONLYING THOUGHT WHEN I LOOKED AT ALL THESE DIFFERENT WORK ZONES, I JUST THOUGHT TO MYSELF I WONDER IF THERE'S SOME WITHIN THE WORK ZONES THAT HAD SOME COLLECTORS THAT WOULD NOT ONLY BENEFIT THE RESIDENTS IN THAT ZONE BUT IT WOULD BENEFIT PEOPLE WHO ARE PASSING THROUGH THAT ZONE ON A COLLECTOR. I KNOW THERE'S SOME.

BUT I JUST DIDN'T, YOU KNOW, THEY HAVEN'T BE IDENTIFIED AND SO I DON'T KNOW WHAT THE REST OF THE BOARD MEMBERS THOUGHT ABOUT IT FROM THAT PERSPECTIVE. I WOULD JUST LIKE FOR US TO SPEND THE MONEY WHERE WE CAN BENEFIT THE MOST PEOPLE AND DO THE PROJECTS THAT FIT WITHIN THE CARTOGRAPH RECOMMENDATIONS.

>> YEAH. AND I WOULD LIKE TO SECOND THAT CHAIRMAN. AS I WAS GOING THROUGH THIS I WAS A LITTLE CONCERNED AT THE NUMBER AMOUNT OF MONEY SPENT ON RESIDENTIAL STREETS THAT ONLY BENEFIT THE PEOPLE THAT LIVE IN THAT NEIGHBORHOOD AND NOT THESE LARGER COLLECTOR ARTERIAL STREETS THAT HAVE MORE PEOPLE UTILIZING BETTER ROADS.

I REMEMBER US HAVING A DISCUSSION AND THIS MAY HAVE BEEN VERY EARLY IN THE COMMITTEE ABOUT THE PERCENTAGES OF THE AMOUNT OF MONEY THAT WE'RE USING EVERY YEAR ON RESIDENTIAL STREETS AS OPPOSED TO MORE COLLECTOR AND ARTERIAL STREETS.

>> AND YOU ARE CORRECT. WE'VE HAD A NUMBER OF DISCUSSIONS OVER ARTERIALS, COLLECTORS, RESIDENTIAL STREETS.

IF YOU RECALL THE SECOND YEAR OF THE PROGRAM IN 2020 BECAUSE THE 2015 BOND PROGRAM WAS STILL IN ITS I GUESS I WANT TO SAY FULL FLEDGEED -- WE'RE ACTUALLY FINISHING UP THE LAST OF THE FIVE YEARS OF THE PROGRAM SO IT WAS ACTUALLY IN YEAR FOUR THAT WE WERE SPENDING A GOOD MAJORITY WELL ACTUALLY ALL OF THE BOND MONEY EARMARKED FOR 2020 ON ARTERIALS AND COLLECTORS.

AND SO AS WE RAN THESE SCENARIOS AS FAR AS THROUGH CARTOGRAPH INITIALLY WE WERE SEEING THAT NONE OF THE RESIDENTIAL STREETS WERE MAKING AS FAR AS THE PROGRAM AND WHAT WAS DECIDED AT THE TIME IN 2020 WAS TO TRY TO DO 30% OF THE ROADS AS FAR AS ON ARTERIALS OR COLLECTORS OR INTERSECTIONS AND 70% IN RESIDENTIAL. SOME OF THE -- WHY NOT DO THE COLLECTOR ROADS VERSUS ALL THE RESIDENTIAL ROADS WITHIN A SUB GIGS BECAUSE WHAT WE'RE FINDING IS THAT THOSE COLLECTOR ROADS DON'T NECESSARILY MEET AS FAR AS THE SCORING, AS FAR AS THEY'RE RUN THROUGH THE SCENARIOS ON KART SO THEY DON'T MAKE THE LIST BECAUSE THEY'RE TOO FAR GONE. THEY'RE TOO FAR GONE IN THE LIFE CYCLE OF THEIR ROAD AND THEY NEED A GREATER TREATMENT THAN,

[00:25:03]

SAY, A RESURFACING OR AN OVERLAY AS WE'RE RECOMMENDING.

>> FIRST OF ALL JUST A NOTE. IT MIGHT BE HELPFUL IF AS WE'RE LOOKING AT POSSIBLE RECOMMENDATIONS FOR 2022 THAT WE SAW MAYBE A MAP OF WHAT WE'VE DONE IN 2020 AND 2021 AND THEN THAT WAY WE HAVE AN IDEA OF WHAT ARE THE THINGS THAT WE'VE ALREADY APPROVED SO WE CAN SEE WHERE THE LAYOUT IS OF THE DIFFERENT AREAS THAT WE'VE ALREADY BEEN APPROVING UP TO

THIS POINT. >> I'LL RESEARCH THAT FOR YOU.

>> GREAT. SECONDLY IN MY NOTES AND THIS IS CONVEY BACK FROM DECEMBER 6TH OF I THINK MAYBE 2018 WHEN WE FIRST STARTED MEETING THE RECOMMENDATION AT THAT TIME YOU'RE RIGHT FOR 2020 WAS 70% RESIDENTIAL, 30% ARTERIAL OR COLLECTORS BUT THAT THEY WERE GOING TO FLIP THAT FOR EVERYTHING AFTER 2020. AND THAT 2020 AND 2021 WE WERE GOING TO GO 70% ARTERIAL AND COLLECTORS AND 30% RESIDENTIAL.

SO WE TALKED ABOUT TRYING TO FLIP THAT SO THAT WE WOULD BE USING MORE OF THE MONEY ON THE COLLECTORS AND ARTERIAL ROADS.

I DON'T KNOW IF THAT'S STILL IN PLACE OR IF THAT WAS THE RECOMMENDATION AT THE TIME.

>> I REMEMBER THAT BEING DISCUSSED.

I DON'T REMEMBER IT ACTUALLY BEING SOMETHING THAT IS ACTUALLY DECIDED. I REMEMBER TALKING ABOUT THAT BUT I THINK IT'S CERTAINLY OPEN FOR DISCUSSION IF THAT'S THE BOARD'S RECOMMENDATION TO THE STAFF.

TO HAVE CONSIDERED DOING THAT.

ONE OF THE REASONS THAT I BRING THIS ISSUE UP ABOUT COLLECTORS WITHIN THESE WORK ZONES, I KNOW OF ONE STREET THAT I CALL A COLLECTOR, THE STAFF MAY NOT. BUT IN THE WORK SUB ZONE S11C THERE'S A STREET THAT CONNECTS 7TH AND 14TH AND IT'S ELMWOOD DRIVE AND FOR THE QUITE A BIT OF TRAFFIC ON THAT COLLECTING GOING FROM 7 TO 14TH. IT'S IN THIS SUBSECTION.

BUT AS COMPARED TO THAT WORK ZONE TO ANOTHER WORK ZONE THAT MIGHT NOT HAVE WHAT I CONSIDER THE BE A COLLECTOR STREET I DON'T KNOW IF THE STAFF CONSIDERS ELMWOOD A COLLECTOR STREET OR NOT. BUT IF YOU DID, THEN I KNOW THERE'S A LOT MORE TRAFFIC THAT WOULD BENEFIT BY THAT STREET RECEIVING THE SAME TREATMENT AND I KNOW IT'S A SURFACE TREATMENT AS THE MAINTENANCE PROGRAM BUT IT'S INCLUDED IN THAT SUB ZONE.

AND SO THAT'S THE ONLY REASON I WAS ASKING THE QUESTION, WHETHER OR NOT THERE WAS AN ANALYSIS ARE -- SUBSECTIONS.SECTIONS.- ARE THERE COLLECTIONS IN THESE SUBSECTIONS DISTINGUISHING THAT SECTION FROM ANOTHER AREA. IT'S GREAT INFORMATION.

WE NEED TOE BE ABLE TO TAKE THESE PRODUCTS AND 345IK THEM WHERE THEY'RE CONSTRUCTIBLE. SO WHAT WE HAVE IS WE'LL HAVE A NUMBER OF SEGMENTS EACH BLOCK BEING A SEGMENT.

WE WANT TO MAKE SURE THAT WE HAVE ON THEOUS SEGMENTS -- CONTINUOUS SEGMENTS SO THAT WE HAVE A TRUE CONSTRUCTIBLE TYPE PROJECT BUT IT'S OPTIMAL FOR CONTRACTOR TO BE ABLE TO BID AND CONSTRUCT ON THIS WORK AND SO TWINGE WE TRIED TO DO THIS YEAR IS TO NOT HAVE GAPS LIKE WE'VE HAD A COUPLE OF YEARS WITHIN THE PROGRAM AND COULD WE SURELY TAKE AND PROVIDE YOU AS FAR AS NOT JUST WORK ZONES BUT ALSO GIVE YOU ARTERIALS AND COLLECTORS AND SUB COLLECTOR STREETS, YES. BUT THIS IS WHAT CARTOGRAPH IS TELLING US IS OPTIMAL. THESE ARE THE OPTIMAL ZONES AND OPTIMAL STREETS WHERE YOU SHOULD SPEND THE DOLLARS.

[00:30:45]

THESE ARE THE ZONES WE WANT TO FOCUS ON BECAUSE WE CAN ACHIEVE THE GREATEST AMOUNT OF GOOD TO OUR STREET NETWORK BY DOING THIS TYPE OF TREATMENT GIVEN THIS AMOUNT OF MONEY THAT WE'VE HAD.

>> AS DISCUSSRD PREVIOUSLY, THE CRITIQUE IS THAT IT DOES NOT INCLUDE TRAFFIC DAILY TRAFFIC TOTALS AND SO WE DON'T KNOW HOW MUCH OF THE CARTOGRAPH IS REALLY LOOKING AT HOW MUCH THE STREETS

ARE ACTUALLY BEING USED. >> SO WE CAN ISOLATE THAT OUT FROM RESIDENTIAL TO MAJOR AND ARTERIAL ROADS.

YOU CAN ISOLATE THAT. I THINK, AGAIN, STAFF'S MINDSET ON THIS COMPONENT, THIS WORK ZONE, WAS TO TRY TO SAY SIMILAR TO THE INTERSECTIONS IS LET'S TRY TO MAKE SURE THAT WE'RE SPREADING THAT MONEY OUT AND ARE WE GETTING -- THE ACTIVITY, THEN IT GAVE ON THE FAR RIGHT OF THAT WILL GROUPING OF THOSE TABLES IT GAVE YOU A TO AND FROM. AND SO IT ALSO GAVE YOU A FUNCTION. SO COULD WE IDENTIFY THOSE FROM A LOCAL TO A COLLECTOR? YES.

I BELIEVE AS FAR AS WE CAN IDENTIFY THAT THROUGH CARTOGRAPH AND SHARE THAT WITH YOU. I CAN SAY THAT AT LEAST MY LOOKING AT THESE AREAS THERE ARE NOT A LOT OF COLLECTORS.

THE HUGE AMOUNT OF STREETS THAT ARE LOOKING TO HIT WITHIN ALL OF THESE ZONES ARE MINOR STREETS. THERE'S VERY FEW COLLECTORS WITHIN THIS WORK ZONE AND SUB WORK ZONE.

IN FACT I CAN SEE THERE THAT ELMWOOD ITSELF IS IDENTIFIED AS A LOCAL STREET. I'M NOT SURE WHAT THE -- HOW IT GETS CLASSIFIED AS LOCAL. A LOT OF TRAFFIC ON THAT STREET THAT IS NOT FOR THAT RESIDENTIAL AREA.

IT'S GOING COLLECTING BETWEEN SOUTH 7TH AND 14TH AND FURTHER SOUTH SO I'M NOT SURE WHY IT'S A LOCAL STREET BUT I THINK YOU UNDERSTAND MY POSITION WAS JUST TRYING TO DISTINGUISH BETWEEN THOSE VARIOUS AREAS IS THERE AN AREA THAT WOULD BENEFIT MORE PEOPLE DRIVING UP AND DOWN THE STREET.

IF THERE'S NOT, THEN I SUPPOSE WE JUST PICK THEM, TRY TO SPREAD

[00:35:03]

THEM OUT AROUND THE COMMUNITY AND MAX THE DOLLARS -- MATCH THE DOLLARS AND THERE'S NO DISTINGUISHING BETWEEN THE DIFFERENT WORK ZONES. IS THAT RIGHT? I MEAN REALLY WE COULD RECOMMEND ANY OF THESE WORK ZONES AND IT WOULD FIT WITHIN WHAT'S CARTOGRAPH.

RIGHT?

OR IS THERE ANY OTHER WAY? >> BASED ON THE INFORMATION THE INPUT INFORMATION THAT WE'RE PUTTING IN THAT'S CORRECT ANY OF THESE ZONES IN STAFF'S MIND IS A GOOD CANDIDATE.

THE QUESTION IS YOU GOT $17 MILLION WORTH HERE AND THESE ARE THE OPTIMAL. THESE ARE NOT -- SO THERE'S ANOTHER WE LOOKED AT SIX ZONES. THERE'S ANOTHER 36 ZONES THAT WE'RE NOT EVEN LOOKING AT THIS EVENING THAT DON'T HAVE ANY

ROADS. >> RIGHT.

>> AND THESE ARE THE OPTIMAL ONES THAT HAVE THE GREATEST I WANT TO SAY CLUSTER OF ROADS THAT FIT THE CRITERIA THAT WE INPUTTED INTO CARTOGRAPH TO GIVE US THE OPTIMAL END RESULT TO SAY WHERE SHALLED WE BEST SPET OUR MONEY.

-- WE SHOULD WE BEST SPEND OUR MONEY.

>> OTHER BOARD MEMBERS WITH QUESTIONS?

>> I WANT TO SAY SOMETHING REAL QUICK.

SO BASICALLY THE WAY I UNDERSTAND IT IS THAT WE WANT TO GET OUR BIGGEST BANG FOR OUR BUCK.

AS FAR AS THIS IS A MAINTENANCE PROGRAM.

I'LL USE N16 AS AN EXAMPLE FOR THAT ZONE.

IT'S PRETTY DELAP DATED BUT AS FAR AS IN THE FUTURE, REDOING IT, THAT'S PROBABLY SOMETHING WE WANT TO CONSIDER IN THE FUTURE AS FAR AS DOWN THE ROAD VERSUS PUTTING MONEY HERE AND TECHNICALLY JUST KIND OF PUTTING A BANGED AID ON IT SO TO SPEAK.

IS A MILL IN RESURFACING WITH MINOR BASE REPAIR.

SO THEY'RE ALL THE SAME TREATMENT AND SO THEY ALL ARE IN NEED OF THAT TREATMENT BASED ON CARTOGRAPH TO BE ABLE TO EXTEND THE LONGEVITY OF THE ROAD. SO WE'RE TYPICALLY USING A DESIGN LIFE OF A ROAD THOUGH MANY OF OUR ROADS ARE OLDER THAN THAT BUT WE'RE USING A DESIGN LIFE OF 20 TO 25 YEARS WHEN WE ORIGINALLY HAVE A NEW ROAD COME INTO THE SYSTEM.

AND THAT ROAD REQUIRES MAINTENANCE JUST LIKE A CAR.

ALL RIGHT. IS THE WAY YOU SHOULD THINK OF IT. THE ANALOGY.

SO THE FIRST COUPLE OF YEARS WE MAY ASSESS THAT ROAD AND LOOK AT THAT ROAD WITHIN THE NURSED FIVE YEARS OR THREE TO FIVE YEARS AND GO IN AND DO CRACK SHIELD. MINOR TREATMENT.

THE INTENT THERE IS TO SEAL THAT ROAD UP AND KEEP MOISTURE FROM PENETRATING BELOW THE ROAD AND FURTHER DETERIORATE THE ROAD.

ONCE YOU DO THAT YOU NEED TO START LOOKING AT THAT ROAD AT A LATER POINT IN TIME AND ASK YOURSELF CAN YOU CRACK SEAL IT ADDITIONALLY OR IS IT BEYOND THAT KIND OF TREATMENT? SO GENERALLY YOU'LL LOOK AT THE NEXT STEP UP OF A TREATMENT WHERE YOU COULD GO IN WITH MICROPAVING.

WITH AN HA 5 TYPE SEAL AS FAR AS IT WOULD MINIMIZE OXIDATION AS FAR AS ON THE ROADWAY. YOU COULD LOOK AT A CHIP SEAL.

ALL RIGHT. THE WHOLE INTENT THERE IS TO EXTEND THE LONGEVITY OF THE ROAD AGAIN.

KEEP THE ROAD WHERE YOU'RE EXTENDING THE LIFE.

THAT 20 YEAR LIFE PUSHING IT ANOTHER FIVE TO TEN YEARS OUT.

AT SOME POINT YOU CAN'T DO THAT TREATMENT.

YOU'RE GOING TO -- YOU HAVE TO ASK YOURSELF THEN IS THIS ROAD THEN A CANDIDATE TO OVERLAY AND SO WE'RE BASICALLY AT THE I WANT TO CALL IT MIDPOINT LIFE CYCLE OF MANY OF THESE STREETS WHEN WE'RE TALKING ABOUT AN OVERLAY WITH MINOR FILL BECAUSE ONCE YOU GET BEYOND THAT OVERLAY POINT, NOW YOU'RE TALKING ABOUT A REHABILITATION WHICH IS YOU'RE BASICALLY DOING A COMPLETE MILLING OF ALL THE ASPHALT BUT THEN YOU'RE GETTING INTO MAJOR BASE REPAIR OR FULL DEPTH REPAIR AND THE COST GOES UP EXPONENTIALLY. OKAY. WHEN YOU START GETTING INTO THAT KIND OF TREATMENT. AND THEN SHOULD YOU NOT DO THAT

[00:40:05]

KIND OF TREATMENT ON THAT ROAD. THEY FALL IN COMPLETE I WANT TO CALL IT DISREPAIR WHERE AT THAT POINT STAGE OF THAT ROAD THE ONLY THING YOU CAN REALLY DO IS LOOK AT A COMPLETE RECONSTRUCTION AND YOUR MAINTENANCE STAFF IS JUST CHALLENGED WITH CONTINUALLY PUTTING IN POTHOLE PATCH MATERIAL OR DOING MINOR PATCHES AS FAR AS WITHIN THE ROAD SECTION BECAUSE THE ROAD REALLY NEEDS A COMPLETE RECONSTRUCTION.

MY IDEA OF HOW TO SPEND THE MONEY DOESN'T MEAN THAT'S WHAT WE HAVE TO DO. I THINK IT'S JUST A STARTING POINT SO EVERYONE CAN DISCUSS THIS.

I DON'T LIKE THE IDEA OF PUTTING SOME OF THE MAINTENANCE MONEY INTO WHAT COULD BE A VCOA PROJECT.

HOWEVER, I PERSONALLY BELIEVE THAT ONE OF THE STREETS THAT'S A DCOA CANDIDATE AND I KNOW WE DON'T WANT TO DO WORST FIRST BUT SOUTH 27TH IS REALLY IN BAD CONDITION AND IT'S CONTINUING TO GET WORSE. I CANNOT IMAGINE NOT DOING SOMETHING TO SOUTH 27TH IF WE CAN'T DO IT IN THIS PROGRAM IT NEEDS TO BE IN A BOND PROGRAM. BUT IT COSTS ACCORDING TO THE ESTIMATE $3 MILLION. AND SO WITH DCOA GIVES US TWO THAT MEANS A MILLION WOULD HAVE TO GO OUT OF THE STREET MAINTENANCE FUND AND THAT WOULD ONLY LEAVE US FIVE AND A HALF MILLION FOR THE WORK ZONES. N15AAND -- I THINK IF YOU ADD THOSE UP THAT IS EIGHT AND A HALF MILLION DOLLARS.

SO THAT WAS MY IDEA OF LOOKING AT SOME OF THESE STREETS AND OF COURSE THERE ARE OTHER COMBINATIONS OF STREETS THAT YOU COULD COME UP WITH THE SAME AMOUNT OF MONEY AND I'M HAPPY FOR EACH BOARD MEMBER TO SPEAK ABOUT WHAT STREETS THAT THEY HAD IN MIND IF YOU HAVE SOME IN MIND AS FAR AS RECOMMENDING TO THE

STAFF. >> I KIND OF HEAR THAT WE FEEL LIKE MAYBE WE'RE COMING UP ON ANOTHER BOND ISSUE TO TRY TO GET SOME OF THESE THAT ARE GONE. THAT THE NORTH SIDE OF TOWN IS

[00:45:01]

WHAT YOU SAID HAD MORE STREETS THAT WERE BEYOND REPAIR THAT FIT INTO THIS MAINTENANCE PROGRAM. AND SO I GUESS ONE OF THE THINGS I WOULD THINK, CHAIRMAN, WOULD BE THIS SOUTH 27TH WOULD THAT BE A CANDIDATE FOR THAT IF WE HAVE THAT COMING IN THE FUTURE AND WE HAVE NO WAY OF KNOWING THAT. WE DON'T AS THE MAINTENANCE GROUP BUT I JUST FEEL LIKE THERE'S SO MANY OF THOSE ROADS AND LISTENING TO YOU THAT THERE'S -- THE NORTH SIDE OF TOWN DISPROPORTIONATELY STREET WISE DOESN'T HAVE AS MANY BUT WHEN WE COME TO A FUTURE BOND ISSUE, THAT THEY MAY GET MORE OF THAT LINE I DON'T KNOWS SHARE OF -- LIONS SHARE OF THAT BOND MONEY THAT THIS SIDE OF TOWN BECAUSE WE'VE NOT LET THIS SIDE GO. IS THAT KIND OF WHAT I'M HEARING

IN. >> SO WE'VE HAD SOME PRELIMINARY DISCUSSIONS WITH THE CITY ADMINISTRATION AND I BELIEVE THOSE WERE TEMPORARILY PLACED ON HOLD TO MOVE FORWARD WITH A PRESENTATION TO THE CITY COUNCIL THOUGH IT'S OUR UNDERSTANDING THE ADMINISTRATION IS LOOKING FOR US TO DO THAT IN THE NEAR FUTURE EVEN SO TO THE CITY COUNCIL OF THE OVERALL NEED BECAUSE IN ARE A NUMBER OF STREETS THAT JUST ARE NOT GOING TO BE CAPTURED UNDERNEATH THIS PROGRAM.

BUT BECAUSE OF THE COVID-19 SITUATION AND THE ECONOMIC DOWN TURN TO, WE JUST HAVE NOT HAD THAT OR BROUGHT THAT FORWARD AND SO YOU ARE CORRECT THERE'S A NUMBER OF STREETS ON THIS MAJOR PRODUCT LIST THAT IF YOU WERE TO LOOK AT A BOND PROGRAM ADDRESSING SAY MAJOR ARTERIALS AND COLLECTORS THAT WOULD BE CHOSEN OFF OF THIS LIST, WE'VE ALSO BEEN ASKED TO LOOK AT HOW INDEED ARE WE GOING TO HANDLE THE SITUATION OF THE VAST NUMBER OF RESIDENTIAL STREETS THAT WE HAVENA NEED TO HAVE MAY STORE REHABILITATION DONE TO THEM BEYOND THIS OVERLAY AND IN OUR MIND, YOU KNOW, BASED ON THE PROGRAM THAT WE HAVE AND THE CRITERIA WE'RE USING, IT'S VERY DIFFICULT TO BRING THEM TO I WANT TO CALL IT THE SURFACE WHERE THEY WOULD BE IN THAT CATEGORY OF MOST OPTIMAL TYPE STREETS TO IMPROVE.

>> I MEAN, IT WOULD BE DIFFICULT FOR US TO EVER GET THE MONEYING TO THEM TO THOSE NEIGHBORHOOD STREETS WITHOUT THIS MAINTENANCE PROGRAM WHERE IT WOULD BE MORE PALATABLE TO GET A BOND ISSUE TO TAKE CARE OF THE COLLECTORS AND THE MAJOR ARTERIALS TO MAKE THAT HAPPEN AND I UNDERSTAND THE ARE APPREHENSION OF PUTTING THAT TO THE VOTERS AT THIS TIME. SO I THINK I FEEL LIKE THAT WHAT YOU'RE TRYING TO DO IS TAKE THIS MONEY AND SPREAD IT OUT AS FAR AS WE CAN TO GET AS BROAD A BASE COVERED AS MANY STREETS COVERED AS WE POSSIBLY CAN KNOWING THAT WE'RE LEAVING SOME REALLY BAD STREETS BUT COULD ONLY GET A COUPLE OF THOSE DONE IF WE TOOK THOSE FUNDS TO GO AFTER THEM BECAUSE THEY'RE MAJOR OVERHALLS SO I THINK I UNDERSTAND WHAT YOU'RE TRYING TO SPREAD THIS OUT

OVER A LARGE AREA. >> ARCH YET THERE IS A MAJOR STREET ON THE NORTH SIDE THAT IS ON THE LIST THAT COULD BE A POSSIBILITY THAT I WOULD LIKE TO RECOMMEND WHICH IS THE NORTH TENTH, YOU KNOW, FROM WHAT'S NUMBER EIGHT.

FROM ALMAN TO LUKE THAT'S 2 -- RIGHT THERE.

AND FROM A DCOA PERSPECTIVE, THAT IS ONE OF THOSE COMMERCIAL FRONTAGE ROADS THAT DOES HAVE A LOT OF BUILDINGS THAT ARE HAPPENING RIGHT NOW AND IS CONTINUING TO GROW AS THAT NEW TAYLOR ELEMENTARY IS GOING TO BE THERE BETWEEN GRIFFITH ROAD AND 322 SO IT'S GOING TO SEE A LOT MORE TRAFFIC THAN IT CURRENTLY SEES BECAUSE OF THE NEW ELEMENTARY SCHOOL THERE AND I KNOW THERE'S SOME OTHER BUILDING AND STUFF GOING ON THERE BETWEEN THAT KIND OF GRIFFITH ROAD AND 322 LOOP SO I WOULD RECOMMENDNA ONE AS A POSSIBILITY AS WELL. THAT WOULD HELP US BALANCE OUT BETWEEN THE NORTH SIDE AND THE SOUTH SIDE OF THE AMOUNT OF MONEY WE WERE SPENDING.

>> AND DO YOU HAVE IDEAS ON THE WORK ZONES?

[00:51:54]

AND NOT LOSE A BIG CHUNK OF S25. TO ME THAT'S A GREAT WAY TO KEEP THE STREETS AT A LEVEL THAT PUT US WAY AHEAD WITH MINIMAL COST AND HAS 25 SO I DON'T WANT TO MESS THAT OPPORTUNITY SO IF WE CAN WAIT A YEAR AND THEN STILL HAVE THE SAME OPPORTUNITY IS

WHAT I'M KIND OF LOOKING AT. >> THAT'S TRUE.

THE S25. THAT TREATMENT IS IF MOST COST EFFECTIVE TREATMENT OF ANY CORRECT?

>> YEAH AND WE'RE NOT ADDRESSING THAT.

I WANT TO MAKE SURE IF WE DON'T THAT IT'S STILL AVAILABLE THAT WE HAVE NOT LOST IT. BUT YOU COULD ADD THAT.

I MEAN, OBVIOUSLY IT'S JUST 500,000 AND SO YOU COULD ADD THAT RATHER THAN DOING S9B YOU COULD DO S25 AND STILL HAVE A

LITTLE MONEY LEFT OVER. >> IT SO YOU COULDS LIKE WE COULD PUSH S25 BACK ANOTHER YEAR AND STILL NOT LOSE THE ABILITY TO DO THAT. AND THEN GO AHEAD AND CONTINUE WITH THE MINOR BASE OVERLAY ON S9B.

>> LET ME ASK YOU THIS: FROM THE STAFF'S STANDPOINT, WOULD THE STAFF PREFER TO USE THE S25 TREATMENT JUST FROM THE STANDPOINT OF BEING ABLE TO COVER MORE STREETS?

>> SO THIS IS A NEW PAYMENT PRESERVATION TECHNIQUE THAT WE'VE NOT USEED IN ABILENE ALTHOUGH WE HAVE VISITED SEVERAL SISTER CITIES MOST RECENTLY ST. ANGLO.

OUR STAFF HAS GONE UP THERE A COUPLE OF TIMES AND VIEWED THAT PARTICULAR PRODUCT GOING UNAND ALSO VIEWED IT SINCE IT'S BEEN IN PLACE. WE'VE HAD THE HAD AN OPPORTUNITY TO -- WELL OVER A YEAR BUT WE'RE SEEING VERY GOOD PROMPTS WITH THAT AND SO I THINK OUR INTENT WITH TRYING TO INTRODUCE THESE OTHER TREATMENT METHODS IS TO TRY TO THINK OUTSIDE THE BOX OF WHERE BEST CAN WE SPEND DOLLARS AND WHERE CAN WE GET -- I HEAR IT UP HERE. WHERE CAN WE GET THE BIGGEST BANG FOR OUR DOLLAR TO REALLY LEVERAGE WHAT WE HAVE.

AND SO I CAN'T SAY THAT WE'RE ONE YEAR KEEP THIS THERE.

I WOULD LIKE TO THINK IT WOULD. I DON'T THINK ONE YEAR IS TRULY GOING TO HAVE A SIGNIFICANT IMPACT.

AS FAR AS IN -- WE MAY HAVE SOME OF THEM THAT THEY FALL OFF THAT LIST. OKAY. AS FAR AS AND THERE MAY BE OTHER ONES THAT GRAVITATE TO THIS.

AS WE TRY TO IDENTIFY THIS, WE TRY TO LOOK AT JUST LIKE WE DID IN THE MICROPAVING, AT AN AREA THAT WE COULD FIND A CLUSTER OF STREETS AND I CAN TELL YOU WE DON'T HAVE A CLUSTER OF STREETS TO DO MICROPAVING. OKAY. WE'VE EXHAUSTED THAT SO NOW WE GOT TO WAIT IN TIME UNTIL ROADS DETERIORATE FURTHER AND BECOME HOPEFULLY CANDIDATES FOR THAT.

THE SAME IS TRUE WITH THIS. IT WAS AN OPTION.

[00:55:02]

THAT WE WERE JUST PRESENTING TO YOU.

BECAUSE WE FEEL VERY GOOD ABOUT WHAT WE'VE SEEN.

AFTER WE HAD INTRODUCED THE PROGRAM TO YOU WELL OVER A YEAR

AGO. >> TO GIVE US AN IDEA OF WHETHER

OR NOT THAT'S VIABLE TO US. >> WE ACTUALLY FEEL THAT IT'S A VERY GOOD POTENTIAL CANDIDATE. WE'RE LOOKING AT A NUMBER OF THINGS. ALTERNATIVE PRODUCTS TO BE ABLE TO INTRODEUCE AND MAINTAIN OUR GRAVEL STREETS AS WELL.

WE RECENTLY HAVE DONE AN EXPERIMENTAL PROJECT OVER YEAR THE AIRPORT AND WE'RE HAPPY OF WHAT WE'RE SEEING.

>> BUT FOR THE DOLLAR AMOUNT, THE NUMBER OF DO YOU CALL A BLOCK A UNIT? WELL WE DECIDE PER THE DOLLAR AMOUNT THAT'S AVAILABLE.

AND REMEMBER WE'RE ONLY MAKING A RECOMMENDATION.

THE STAFF COULD MAKE A COMPLETELY DIFFERENT DECISION.

WE HAVE A PUBLIC HEARING ON THIS.

ARE THERE ANY OTHER QUESTIONS BEFORE WE OPEN IT UP TO PUBLIC COMMENTS? WE'LL ASK YOU TO COME BACK AFTER PUBLIC COMMENT.

>> WE'LL OPEN THIS ITEM UP TO PUBLIC COMMENT IF ANYONE HAS 234I COMMENTS FROM THE PUBLIC, PLEASE IDENTIFY YOURSELF AND OFFER YOUR SUGGESTIONS.

>> GOOD EVENING, COMMITTEE. DAVID SCHWARTZ.

I APPRECIATE ALL THAT YOU'VE DONE.

I KNOW IT'S HARD TO BE IN THE HOT SEAT AND YOU'RE SUGGESTING THAT BY KICKING DOWN A CAN ON A ROAD ON A WORK ZONE IF YOU REMEMBER IN HIS PRESENTATION, THIS PROGRAM IS SLATED TO END ON SEPTEMBER 30, 2023, UNLESS SOMETHING CHANGES.

ORIGINALLY, THE PREMISE WAS THERM GOING TO TAKE EIGHT CENT OFF THE DCOA AND YOU COULD USE IT FOR WHATEVER BUT WHAT I'M HEARING IS YOU WANT TO SPEND THE ENTIRE DCOA FUNDING ON ONE STREET, TENTH. AND I KNOW THE CRITERIA IS SUPPOSED TO BE A MOSTLY BUSINESS.

NOW IF I UNDERSTOOD WHAT YOU SAID ALMOND RIGHT NEAR THE RAILROAD TRACK I BELIEVE RIGHT THERE.

ALL THE WAY OUT TO 322. WELL, I DON'T KNOW EXACTLY HOW YOU GET THAT THAT'S ALL BUSINESS BECAUSE MOST OF IT IS APARTMENTS AND HOUSING UNTIL YOU GET OUT TO ELY AND THEN IT'S STILL, YOU KNOW, YOU HAVE SOME VACANT AREAS THERE BUT, AGAIN, I TRIED TO CHEAT ON MY PHONE AND LOOK REAL QUICK DURING THE PRESENTATION ABOUT THE WORK ZONE YOU HAVE AN N5 ON THERE FROM 21 AND 22.

AND I DIDN'T SEE EITHER ON 21 OR 22 RIGHT OUT HERE.

NOW, I KNOW THE CITY DOWNTOWN PROJECT WHICH IS A BOND PROJECT

[01:00:03]

I BELIEVE IT ONLY GOES DOWN TO SIX BUT DROVE WALNUT OUT HERE FROM SIXTH ON UP TO TENTH YOU KNOW THE ROAD IS SCOURING SO I'M THINKING WHAT HIS PRESENTATION IS THAT ROAD IS PROBABLY TOO FAR GONE AND IT'S GOING TO HAVE TO BE COMPLETELY REDONE.

AND TO ANSWER HER QUESTION ABOUT WELL WE DON'T WANT TO DO RESIDENTIAL STREETS, WELL IF IT'S YOUR RESIDENTIAL STREET YOU WOULD APPRECIATE IT BUT I DON'T EXPECT ANY IN THIS PROGRAM OR ANY TIME IN THE FUTURE MY STREET WILL EVER BE DONE.

I NOTICED IN THE LAST YEAR'S WORK ZONE IT CAME DOWN ABOUT FIVE BLOCKS AWAY AND THEN I DID THIRD STREET AND SO I'M THANKFUL FOR THAT BECAUSE THIRD STREET IS ONE OF THE MAJOR STREETS THEY USE EVERY DAY BUT AS FAR AS MY STREET ACTUALLY THAT THE HOUSE IS ON I DON'T EXPECT IT EVER TO BE DONE BUT I KNOW IT'S HARD DECISION AND BASICALLY LIKE MR. MCCALFERY SAID WE'RE GOING TO RIFF OFF AN INCH -- RIP OFF AN INCH AND A HALF AND PUT TWO INCHES BACK AND IF WE DON DO IT THESE ROADS WILL GET DOWN WORSE.

SO UNLESS THEY'RE ALL EQUAL IT'S JUST A MATTER OF ADDING UP THE MOST BUCKS YOU CAN GET FOR EACH WORK ZONE.

THANK YOU VERY MUCH FOR LISTENING TO MY COMMENTS.

THANK YOU.

>> THANK YOU.

IS IS THERE OTHER PUBLIC COMMENT? DOES THE BOARD HAVE ADDITIONAL QUESTIONS? I WOULD LIKE TO CONSIDER MAKING THE MOTION TO RECOMMEND IN FACT I WILL MAKE A MOTION TO RECOMMEND TO THE STAFF THAT THEY CONSIDER FOR THE 2022 STREET MAINTENANCE PROGRAM FOR THE DCOA PROJECT PRIORITY NUMBER EIGHT EAST NORTH ENTENTH AT ABOUT 2.3 MILLION REIN FROM THE RESIDENTIAL WORK SHONE AREAS ZONE N1AA. ZONE S9D AND S11C AND S25.

IF MY MATH IS CORRECT, ALL OF THOSE COME UP TO ABOUT 8.3 MILLION ABOUT 200,000 LESS THAN WHAT WE HAVE.

I'LL MAKE THAT IN FORM OF A MOTION.

>> I'LL SECOND. >> WE HAVE A MOTION AND A

SECOND. >> IS IT FURTHER DISCUSSION.

WOULD YOU CALL FOR A VOTE?

[3. Accountability Annual Report 20192020 Receive a Report, Hold a Discussion and Public Hearing, and Take Action of the Street Maintenance Advisory and Appeals Board Accountability Annual Report. (G. McCaffery) ]

>> NEXT ITEM ON THE AGENDA IS I BELIEVE THE ACCOUNTABILITY REPORT.

>> YES, MR. CHAIRMAN. AS YOU RECALL, AS PART OF THE TASK OF THE BOARD IS TO PROVIDE THE CITY COUNCIL IN ACCOUNTABILITY REPORT AN ANNUAL REPORT AS FAR AS YOUR ACTIVITIES AND WHAT WE'VE INCLUDED WITHIN THE PACKET OF MATERIAL FOR YOU WAS BASICALLY A MEMORANDUM THAT SUMMARIZES ALL OF YOUR MEETINGS THAT YOU HAVE HELD OVER THE LAST YEAR.

IT SUMMARIZES ANY MAJOR ACTIONS THAT THE BOARD HAS TAKEN OVER THE LAST YEAR. WE'VE ALSO INCLUDED AS FAR AS A SUMMARY OF THE VARIOUS STREET IMPROVEMENT PROJECTS THAT COULD HAVE BEEN COMPLETED. AS WELL AS THOSE IN DESIGN.

WE INCLUDED AS PARTED OF THIS PACKET A SUMMARY STET SO THAT YOU CAN SEE ALL OF THE STREETS THAT HAVE BEEN UNDERTAKEN OR PRODUCTS UNDERTAKEN AS FAR AS THROUGH THIS PROGRAM.

AND YOU'RE ABLE TO SEE AS FAR AS PERCENT COMPLETE AS FAR AS ON CONSTRUCTION OR DESIGN. THIS REALLY IS INFORMATION FOR YOU BECAUSE THEIR MAINTENANCE MATERIAL DOLLARS ARE HOUSED WITHIN THE STREET MAINTENANCE FUND.

OKAY.

THEY HAVE A LITTLE OVER A MILLION DOLLARS A YEAR THAT THEY LOOK TO EXTEND. AND THEN THE FINAL ITEM THAT HAS BEEN INCLUDED IS TO GIVE YOU A FINANCIAL SUMMARY OF WHERE IS

[01:05:07]

THIS PARTICULAR -- AS FAR AS STANDING IS.

I CAN SAY THAT AS WE HAVE FINISHED THIS YEAR A NUMBER OF THE DCOA PROJECTS, YOU'LL SEE AS FAR AS THOSE THE NEXT TIME WE MEET YOU'LL START TO SEE THOSE IN ACCOUNTING FASHION THOSE DOLLARS COMING BACK IN. WE'VE NOT REQUESTED REIMBURSEMENT FOR THE RIDGEMONT ROAD IMPROVEMENT THOUGH WE'LL BE LOOKING AT DOING THAT VERY SOON BECAUSE THE TRAFFIC SIGNAL PORTION OF THAT IS NOW OPERATIONAL AND WE'RE FINALIZING THE FINAL PAY ESTIMATE FOR THAT. JOHN KNOXVILLEAGE DRIVE LIKEWISE WILL BE LOOKING AS FAR AS REQUESTING REIMBURSEMENT FOR IT.

REALLY THE INTENT IS TO BE ABLE TO HAVE THE BOARD TRANSMIT THIS MEMORANDUM TO THE ADMINISTRATION AND THEN THEY INDEED SHARE THAT WITH THE CITY COUNCIL OF YOUR ACTIVITY.

>> QUESTIONS ON THE ACCOUNTABILITY REPORT?

>> LOOKS GREAT. THANK YOU.

>> BEFORE WE HAVE THE PUBLIC HEARING, I JUST WANT TO SAY THAT YOU AND YOUR STAFF ARE TO BE COMMENDED BECAUSE YOU HAVE DONE SO MUCH. IF YOU DRIVE AROUND THE CITY AND JUST TAKE A LOOK -- I KNOW WE'VE GOT A LONG WAY TO GO TO GET OUR STREETS IN THE CONDITION THAT THE CITIZENS WOULD LIKE TO HAVE THE STREETS BUT THERE'S A TREMENDOUS AMOUNT OF WORK THAT HAS BEEN DONE AND I COMMEND YOU AND YOUR STAFF FOR ALL OF THE HARD WORK NOT JUST PRESENTING THE INFORMATION THAT WE HAVE HERE BUT JUST THE IMPROVEMENTS MADE IN THE CITY AND SO THANK

YOU VERY MUCH. >> I'LL PASS THAT ON.

THANK YOU VERY MUCH. >> WE'LL OPEN THIS UP FOR PUBLIC HEARING REGARDING THE ACCOUNTABILITY ANNUAL REPORT.

ANY PUBLIC COMMENTS?

>> YES, SIR, MR. SCHWARTZ. >> ONCE AGAIN, DAVID SCHWARTZ.

I WOULD DEFINITELY SECOND THAT. ESPECIALLY BUTTER NUT.

LIKE BEFORE YOU HAD TO HAVE A HUMVEE OR SOMETHING TO GET DOWN THERE AND NOW SMOOTH SAILING ALL THE WAY.

THE ONLY QUESTION I HAD SINCE IT WAS TO DO WITH FINANCIAL I THOUGHT I WOULD BRING IT UP SINCE MICHAEL RICE IS HERE IF THERE'S ANY POSSIBLE MONEY LEFT IN THE 2020 BOND I KNOW THEY WERE GOING TO SPEND IT ON SALES. IF THERE WERE ANY LEFT AT ALL EVEN ENOUGH TO DO AN INTERSECTION, I WOULD, YOU KNOW, IN THE ACCOUNTING REPORT BECAUSE IT DIDN'T SAY ANYTHING HERE BUT USE THAT AND LIKE I HAD MENTIONED PREVIOUSLY, THIS PROGRAM IS GOING TO END UNTIL THES SOMEBODY CHANGES IT.

SO THIS IS SOMETHING FOR THE FUTURE.

FIVE TO SEVEN AND A HALF MILLION.

AND THEN WHEN THE SUN SETS YOU CAN JUST PUT THAT IN TO THE MAINTENANCE FUDGED OUT OF THE WHAT YOU WERE DOING NOW IF I'M UNDERSTANDING THAT IS ALL MIXED TILTH BUT IN FRONTATION I'M SURE YOU'RE NOT INCLUDING THAT 1.2, 1.3 MILLION THAT COMES OUT OF THE GENERAL FUND OVER TO THE MAINTENANCE FUND THAT'S ALLOTTED EVERY YEAR. WE WANT TO MAKE SURE THAT WE

[4. Future Meeting Dates: Receive a Report, Hold a Discussion and Public Hearing and Possible Action on Future Meeting Dates (G. McCaffery) ]

[01:11:56]

CONSISTENTLY HAVE A QUORUM AND WE'D LIKE TO OFFER UP WE'VE CHECKED WITH THE CITY SECRETARY OF AVAILABILITY IS POTENTIALLY SETTING AS FAR AS THE JUNE MEETING AS FAR AS TIMEFRAME TO EITHER JUNE 27B OR JUNE 16TH. AND THE SEPTEMBER MEETING BEING

SEPTEMBER 15TH OR THE 29TH. >> AND JUST AS A NOTE, RUTH, MY THURSDAY COMMITMENT ENDS IN DECEMBER SO THE JUNE DATES THURSDAYS ARE BETTER FOR EVERYBODY ELSE I CAN MAKE SURE

AND KEEP THOSE OPEN. >> OKAY.

>> AND THESE ARE REALLY JUST HOLDING SPOTS.

AGAIN, WE DID NOT HAVE A MEETING IN JUNE BECAUSE THERE WAS NO ACTIVITY REALLY TO HAVE YOU ACT ON.

THE ONLY THING WE WOULD HAVE PRESENTED TO YOU IS A STATUS UPDATE OF CONSTRUCTION OR DESIGN ACTIVITY ON THE VARIOUS PROJECTS SO THERE WAS REALLY NO ACTION NEEDED.

BY THE BOARD. BUT EVEN SO WE WERE TRYING TO BE A LITTLE BIT SEAMLESS WITH THE PUBLIC IN ESTABLISHING AS FAR AS

THIS REVOLVING MEETING DATE. >> SO JUNE 27B, IS THAT A

WEDNESDAY? >> WEDNESDAYS ARE NOT GOOD FOR

ME AT ALL. >> OKAY.

THURSDAYS ARE NOT AS GOOD AND WEDNESDAY INNS.

IF A TUESDAY COULD BE CONSIDERED, PERSONALLY I'LL NOT BE ABLE TO MAKE THE JUNE 17TH OR 16TH OR ANYWHERE IN THAT AREA.

BUT OTHER THAN THAT, IF YOU COULD LOOK FOR TUESDAYS LET ME JUST THROW IT OUT HERE SO IN CASE YOU WANTED A RECOMMENDATION FROM THE BOARD DOES ANYBODY HAVE A PROBLEM WITH JUNE THE 2ND.

[01:15:05]

EXCUSE ME, JUNE 1ST. IF IT'S AVAILABLE.

>> I CAN RECOMMEND WE WOULD DO JUNE 1ST OR 3RD SO THAT TUESDAY

OR THAT THURSDAY. >> OKAY.

>> YEAH. THURSDAYS ARE FINE FOR ME AFTER

DECEMBER. >> OF THIS YEAR?

>> CORRECT. >> SO 2021 IS FREE ON THURSDAYS

>> NO PROBLEMS. >> OKAY. SO HOW ABOUT JUNE 3RD THEN? ANYBODY HAVE ANY OBJECTIONS TO JUNE 3RD? AND THEN ON SEPTEMBER WE'RE NOT NECESSARILY TAKING ANY ACTION BECAUSE THIS DOES HAVE A PUBLIC COMMENT SECTION.

SEPTEMBER THE 16TH AND LET'S SEE OR SEPTEMBER 30TH.

ANY OBJECTIONS THERE? ANY OF THOSE DATES IF

. >> WE WANT TO JUST MAKE IT THE 16TH? OKAY. BEFORE WE TAKE ACTION ON THIS I KNOW WE NEED TO OPEN THIS FOR PUBLIC COMMENT.

WE'LL DO THAT.

ANY PUBLIC COMMENT ABOUT FUTURE MEETING DATES? SEEING NONE, I'LL ENTERTAIN A MOTION FOR THE NEXT MEETINGS SET TENTATIVELY FOR JUNE 3RD, '21 AND SEPTEMBER 16TH.

>> SO MOVED. >> IS THERE A SECOND?

>> SECOND.

>> MOTION AND A SECOND. ANY FURTHER DISCUSSION? RUTH.

IS THAT CONCLUDE AWE OUR MEETING.

THAT'S THE LAST ITEM ON THE AGENDA.

IT'S ABOUT 6:47. THANK YOU FOR COMING TO THE MEETING.

* This transcript was compiled from uncorrected Closed Captioning.